Career Opportunity

Principal Administrative Analyst - ITS – San Francisco Public Utilities Commission - (1824) – (146145)

Recruitment: RTF0146144-01156310

Published: May 09, 2024

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About:

• Application Opening: 05/09/2024
• Application Filing Deadline: 05/14/2024
• Annual Salary: $134,212 - $163,150
• Recruitment ID: RTF0146144-01156310 (146145)

APPOINTMENT TYPE: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 36 months.

WHO ARE WE?
San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at https://www.sfpuc.org/about-us/careers-sfpuc

Role description

Project name: Contracts/Budget and Vendor Program Management

Under general direction, of the Chief Information Officer (CIO), the 1824 Principal Administrative Analyst will act as the Program & Project Manager to collaborate with staff in ITS, SFPUC and OCA to oversee strategic and transformational initiatives that support and improve budget, contracts, procurement, and vendor management functions. The candidate will manage SFPUC IT Services’ $30,000,000+ annual budget and create a long-term plan that will be used to optimize spending and improve technology investments. This will also ensure ITS is properly positioned and organizationally aligned to support technical operations both for Administrative and Water specific systems, as well as Cybersecurity and Disaster Recovery Projects.

Essential Functions:

• Direct and manage a variety of administrative & project/program activities for ITS to support budget, contracts, service level agreements, and procurement activities.
• Participate in drafting and updating ITS administrative policies and procedures and prepare them for publication.  Create a process to track policies for expiration dates to ensure updates, accordingly.
• Gather and analyze data to draft and distribute statistical reports, and analysis, to support compliance and process improvement for all administrative services.
• Develop and operationalize a budgeting & forecasting process to ensure appropriate stakeholders are informed of procurement processes, contract additions / terminations to enable accurate budget forecasting.
• Collaborates with other management staff to draft and implement an annual ITS budget.
• Review Vendor payment process to coordinate and improve activities between Sourcing, Finance, and Vendors to ensure all invoices are paid in accordance with vendor agreements.
• Work collaboratively with the ITS Cybersecurity Office to ensure Cyber Risk assessments are included in the contract renewal process and educate customers, where applicable.
• Create and establish Service Level agreements both internal and external to ITS to ensure support levels are being met, staffing levels are balanced, and proper funding is being allocated.
• Develop a process to provide Executive Level briefings at regular intervals to help keep ITS current with changes and performance against existing agreements with vendors.
• Develop and maintain strong and productive relationships with leaders in ITS, SFPUC, and OCA to build credibility and trust to promote and inspire cooperation and teamwork.
• Lead project meetings and collaborate with subject matter experts to execute on project tasks, as well as communicate and present status updates and escalations to leadership.
• Guide teams through ambiguity, seek to offer creative solutions while addressing problems of a diverse scope, and influence decision-making.
• Lead change-management efforts and drive end-user adoption.

• Perform other duties as required.

How to qualify

Possession of a baccalaureate degree from an accredited college or university, and five(5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Verification of Education and Experience:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Education verification information on verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Sanly Guan at Sguan@sfwater.org

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.