Career Opportunity

1403 Elections Clerk – 48th Supplement

Recruitment: REF16655C

Published: November 11, 2022

Accepting applications until: November 18, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

THIS IS A CITYWIDE EXAM

This Job Ad has been amended to extend closing date of applications submission timeline for this recruitment under the 48th supplement. This recruitment could close at any time but not before November 18, 2022. If you qualify, you are encouraged to file an application as soon as possible. If you have already applied to this specific recruitment, you do not need to apply again.

Application Opening: September 26, 2022
Application Deadline: November 18, 2022
Compensation Range: $65,026 - $79,040annually. See class and compensation site here:  Compensation
Recruitment ID: CBT-1403- E00050

The City and County of San Francisco employs over 30,000 workers. With more than 60 departments, we can use your skills and abilities. When you work for the City, you choose purpose!

This selection process is being conducted in accordance with the 48th Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency Dated February 25, 2020 and temporary Civil Service Commission [CSC] Rule 111.17
 

Role description

Position Description

Under general supervision, supervises and coordinates the work of seasonal clerical employees; and performs specialized clerical work in a unit responsible for election services; and performs related duties as required.

1403 Election Clerk - Essential Duties:

1. Recruits and trains poll workers all of whom administer mandated procedures and provide services to a linguistically and culturally diverse voting population.

2. Locates polling places following the guidelines set forth by the Americans with Disabilities Act and the Help America Vote Act.

3. Proofs official ballots and Voter Information Pamphlets in English, Chinese and Spanish, large print and audio formats.

4. Facilitates filing of candidate nomination papers, ballot measures, and the proponent and opponent arguments and paid arguments that appear in the Voter Information Pamphlet.

5. Maintains voter registration affidavits, verification of petition signatures, conduct of early voting and administration of special voting programs, such as Hospital and Inmate Voting, and Military and Overseas Voting.

6. Organizes secure storage of voting equipment, materials and supplies.

7. Gathers, prepares, and maintains a variety of records, reports, documents and calendars relative to the Department of Elections operations and provides information such as voter registration, polling places, ballots, volunteering at the polls to the public in a professional and courteous manner through email, over the phone or in person.

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

How to qualify

Minimum and Underlying Minimum Qualifications for the 1403 Class – 48th Supplement

I.        Minimum Qualifications

A minimum of one year as a Category 18 exempt appointee in Class 1403 by December 15, 2022. Must be a current exempt employee with the City and County of San Francisco with no break in service.  Note:  This means that you must be a current exempt employee (not permanent) with the city and county of San Francisco, with at least one-year experience as a 1403 class, in the TEX CAT 18 status by December 15, 2022, and with no break in service during the 12 months of that service period. 

II.       Underlying Minimum Qualifications

1. Two (2) years (equivalent of 4000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and documents, public contact and gathering information.

Substitution: Completion of a clerical training program (240 hours) or the equivalent of 15 units of coursework from an accredited college or university may substitute for up to 6 months of clerical experience.

Note:  To be eligible, applicant must meet both minimum and underlying minimum qualifications above.

What else should I know?

Verification 

Candidates being offered a permanent appointment will be required to submit verification of having met the underlying minimum qualifications [education and experience] at the time of appointment to the exempt position. Information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements 

Failure to submit verification will result in disqualification from this selection process.

How to Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. 
•    Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up to date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses @sfgov.org and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Selection Process

Qualified applicants will be ranked on an eligible list according to length of Cat 18 exempt City service and any other qualifying points such as promotive or Veteran’s Preference in accordance with CSC rules. Work history will be verified through City records which will be the final authority.

Eligible List/Score Report

A confidential eligible list of qualifying candidates will be created and used for certification purposes only. A score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this selection process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 12 months.

For those candidates that do not have their qualifying 12 months at the time of eligible list posting, you will be placed under waiver on the eligible list and not available for appointment until you qualify. For example, if you were appointed to your Cat 18 position in November, 2021, you would be under waiver until November 2022.

Certification Rule

The certification rule for this selection process will be Rule of the List.

Terms of Announcement and Appeal Rights:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ .
The terms of this announcement may be appealed under CSC Rule 110.4. Appeals concerning the provisions of an examination announcement must be received by the Human Resources Director within five (5) business days from the issuance date. The Human Resources Director shall rule on all appeals and shall notify appellants in writing of the decision. This decision is subject to appeal to the Commission as provided elsewhere in these Rules.

Additional Information Regarding Employment with the City and County of San Francisco:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Diversity Statement

HR Analyst Information

If you have any questions regarding this recruitment or application process, please contact analyst, Hana Mendoza at hana.mendoza@sfgov.org.

Recruitment ID: CBT-1403- E00050

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.