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Career Opportunity

Capital Project Manager - San Francisco Public Library (0923)

Recruitment: REF15572O

Published: October 13, 2022

Contact:

Raymond Wang - raymond.wang@sfpl.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

Department: Public Library
Job class: 0923-Manager II
Starting salary range: $131,248.00 - $167,492.00 (Range A)
Role type: Permanent Exempt What does this mean?
Hours: Full-time
 

About:

Appointment Type: Permanent Exempt (PEX), full-time position up to three years. This position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the appointment officer.

Application Opening – September 30, 2022
Application Deadline – October 13, 2022 at 11:59PM (PST)
Compensation Range: $131,248.00 - $167,492.00 annually
Recruitment ID: REF15572O

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

San Francisco Public Library (SFPL) is dedicated to free and equal access to information, knowledge, independent learning and the joys of reading for our diverse communities. The library system includes the architecturally significant Main Library in the city’s Civic Center, 27 neighborhood branch libraries, two administrative buildings and four bookmobiles. With a collection of more than 3.7 million items, and circulation exceeding 11 million each year, SFPL serves more than 6 million visitors annually. The library system has extraordinary political and fiscal support that mandates an annual funding allocation from the city’s property tax revenues, resulting in a budget of $171.2 million in FY 22. With a strong budget, SFPL has approximately 900 employees committed to outstanding public service.

In June 2018, the Library was named Library of the Year by Gale/Library Journal for its active promotion of San Francisco’s values of inclusion, diversity, and equity and its ability to create programs and policies that support those democratic values. The library embraces its role as the most democratic of institutions, providing safe and welcoming facilities for all. Through a robust array of services and programs, the library places an emphasis on literacy and learning, digital inclusion, social justice, equity and healthy communities. To learn more about SFPL, please visit https://sfpl.org/.

Role description

Under general direction, the San Francisco Public Library (SFPL) Capital Projects Manager works collaboratively with the SFPL Facilities Director in the oversight and management of the Library’s capital improvement projects to prolong the life of the Library’s facilities, and to support all library divisions in providing better service to our patrons. This position is SFPL’s representative for the Library’s capital improvement projects in interactions within the Library, the public, and with other government agencies and City departments such as the San Francisco Department of Public Works (PW). Focus of this position will be on three branch library projects including renovations of two historic Carnegie libraries in Mission and Chinatown neighborhoods, and the development of constructing a new facility replacing a library in the City’s Oceanview, Merced & Ingleside (OMI) neighborhood. This position will also include other enhancement and renewal projects throughout the library system, with overall Library capital improvement projects totaling over $100 million annually.

Essential Duties and Responsibilities:

  • Engages with PW on the design and construction of the Library’s capital improvement projects; Capital Planning Programming to report out on project status; and other City agencies as needed to help move projects forward and answer questions or provide information so they can complete their work, including but not limited to: Real Estate Division; Planning; Risk Management; Department of Building Inspections; Mayor’s Office of Disability;
  • Ensures that capital improvement projects are delivered on time, within scope, on budget, and in compliance with all current regulations, building and safety codes;
  • Interacts and collaborates with internal library staff engaged in capital improvement projects, including but not limited to: City Librarian; Chief Operating Officer (COO); Facilities Director; Chiefs of: Branches, Main, Collections and Technical Services, Community Programs and Partnerships, Information Technology, Finance (CFO), Communications; Buildings and Grounds Superintendent, Custodial Manager, Security Manager, and analytical staff to track project status and expenditures;
  • Tracks, records, and reports on project progress, scope changes, change orders, and related;
  • Makes decisions about scope changes and change orders with guidance from SFPL’s Facilities Director, COO, and CFO;
  • Making presentations to key stakeholders, the Library Commission, Board of Supervisors, or other City agencies, and representing the Library on task forces and working groups;
  • Evaluates procedures, identifies, and analyzes problems and issues and may implement and document new procedures, including improved historical project tracking;
  • Manages capital and small capital improvements, through working with in-house engineering services, other departments, contractors, consultants, and the administration of service contracts;
  • Monitors the work of, and coaches subordinates to improve performance;
  • Participates in budget development by providing detailed justification and persuasive arguments for proposals or initiatives;
  • Supports the Chief Operating Officer, Facilities Director, and Chief Financial Officer in providing recommendations and information to keep the Library’s Capital Expenditures Plan complete and up to date;
  • Coordinates budget preparation, monitors expenditures and financial reporting for capital; prepares reports, memoranda, and correspondence; and maintains statistical records.  Implements and closely monitors budget expenditures;
  • Participates in planning meetings with architects, engineers, subcontractors, and library staff to implement repairs, remodeling, and new construction of library facilities;
  • Maintains knowledge of current green building best practices, and ensures that all repairs, construction, and operations are in compliance with the LEED rating of library buildings, while considering the City’s need for air quality respite and heat-event centers;
  • Provides, promotes, and trains on excellent communication and customer service throughout the facilities organization, and with all other Library divisions;
  • Attends staff and/or community meetings regarding projects as part of the Library’s support team. May interact with the public as a representative of the Library over a project’s lifecycle. Participates on various library committees as required;
  • Assists in developing and implementing operational policies to ensure the efficient operation of the Facilities Division; and
  • Performing other related duties as required  

How to qualify

Minimum Qualifications:

  1. Possession of a baccalaureate degree from an accredited college or university; AND
     
  2. Five (5) years of verifiable experience in managing or overseeing functions which includes construction management; project management; engineering, and/or renovation, renewal, and architecture design projects for multiple buildings or equivalent; AND
     
  3. Possession of a current valid California Driver’s License

Substitution:

  • Additional qualifying work experience as described above may be substituted for up to two years of the required education on a year-for-year basis (30 semester/ 45 quarter units equals one year).
     
  • Thirty (30) semester units or forty-five (45) quarter units from an accredited college or university may substitute for one (1) year of required qualifying experience up to two years of qualifying experience.

Note: One-year full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here.

Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer’s authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of the application.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. 

Information submitted after the filing deadline will not be considered in determining whether candidate meets the minimum qualifications. Applications completed improperly may be cause for ineligibility and disqualification.

Applications will be screened for relevant and qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates' qualifications. Only those applicants who most closely meet the needs of the department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to an interview.

What else should I know?

If you have any questions regarding this recruitment or application process, please contact the Senior Human Resources Analyst, Raymond Wang, by telephone at (415) 437-4829, or via email: raymond.wang@sfpl.org

All your information will be kept confidential according to EEO guidelines.

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website.

Statement on Equity, Diversity, and Inclusion: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.

Additional Information Regarding Employment with the City and County of San Francisco

Information About The Hiring Process
Conviction History
Employee Benefits Overview
Equal Employment Opportunity
Disaster Service Worker
General Information concerning City and County of San Francisco Employment Policies and Procedures
Benefits Overview
ADA Accommodation
Veterans Preference
Right to Work
Copies of Application Documents
Diversity Statement

Condition of Employment: All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.