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Career Opportunity

Payroll Manager - Office of the City Administrator - HR Department (0922)

Recruitment: RTF0125073-01149073

Published: August 08, 2022

Contact:

Katelynn Luong - katelynn.luong@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

Department: City Administrator
Job class: 0922-Manager I
Role type: Temporary Exempt What does this mean?
Hours: Full-time
 

About:

  • Application Opening: August 5, 2022
  • Application Deadline: August 19, 2022
  • Compensation Range: $122,200 and $156,026 annually
  • Recruitment ID: TEX-0922-125074 / RTF0125073-01149073

The Office of the City Administrator (formerly known as General Services Agency) is comprised of over 2,500 employees working in a broad array of departments, divisions, programs, and offices. The majority of the services provided by the Office of the City Administrator are provided to support the effective operations of other city departments. Examples of these functions include maintenance, operations and management of city-owned buildings and infrastructure; technology and telephony services; design and construction of department's capital improvements; procurement and contract administration services; fleet management and vehicle maintenance; real estate leasing and acquisition; citywide risk management; citywide capital planning and administration of the city's debt.

Role description

The Payroll Manager is responsible for managing and directing electronic payroll production and leave administration for the Office of the City Administrator (CAO), which includes Administrative Services and Department of Technology. This position will develop, implement, maintain and evaluate payroll and leaves administration procedures and guidelines; manage and direct professional, technical, and clerical payroll and leaves administration personnel; and coordinate and monitor compliance of payroll and leave administration activities.

  1. Manages the direct payroll functions and leaves and workers’ compensation administration for all CAO departments and divisions, with a current head count of approximately 2,600 employees (will reduce to approximately 1,300 employees after the San Francisco Public Works split).
  2. Manages and directs staff engaged in time reporting, payroll processing and leaves and workers’ compensation administration. 
  3. Coordinates the delivery of payroll data; develops performance measures; and manages productivity to improve CAO Payroll operations and services; participates in the identification, analysis and resolution of problems, issues and conflicts.
  4. Determines and verifies proper salary payment in compliance with prescribed rules and regulations, such as various government codes, charter provisions, and union contracts; maintains related accounting controls for audit purposes.
  5. Provides guidance in the preparation, review, and maintenance of a variety of complex payroll and leaves records and reports, memoranda, and correspondence.
  6. Interprets and implements pertinent laws, ordinances, regulations, policies and procedures to clarify and expedite payroll processing and coordinate employee leaves.
  7. Develops and updates procedures and techniques for payroll and leaves related personnel functions; writes new procedures for the implementation of policies.
  8. Ensures CAO payroll procedures comply with applicable federal, state, and local laws and guidelines, and payroll best practices and internal controls.
  9. Participates in conferences and staff meetings relating to departmental activities, civil service rule changes and new procedures to improve payroll operations; attends and participates in meetings regarding electronic data processing and its application to payroll and personnel operations.
  10. Interprets and documents pertinent labor contract provisions, charter and administrative code provisions, civil service rules, annual salary ordinances, departmental rules and other documents governing employee's pay and benefit rights; provides written and oral explanations to management, union officials and employees.
  11. Confers with departmental representatives, Health Service System, Retirement System, representatives of outside organizations, and others regarding the interpretation and application of various laws, codes, rules, and other matters pertaining to payroll operations.

How to qualify

  1. Possession of a baccalaureate degree from an accredited college or university; AND
  2. Five (5) years of progressively responsible clerical and office experience in the preparation and maintenance of detailed and complex payroll and personnel records and reports.

Education Substitution – Additional verifiable payroll work experience may substitute for up to two years of the required education on a year-for-year basis. (One year of experience will be considered equivalent to 30 semester or 45 quarter units of college coursework.)

Desirable Qualifications:

  • Two (2) years of supervisory experience in the area of payroll functions.
  • Possession of a Certified Payroll Professional (CPP) Certificate.
  • Experience providing payroll services to a large, unionized organization.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the Analyst, Katelynn Luong, at Katelynn.luong@sfgov.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.