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Career Opportunity

Commission Secretary 1842-San Francisco Arts Commission

Recruitment: RTF0126547-01071613

Published: September 14, 2022

Accepting applications until: September 29, 2022

Contact:

Lauren Rowe - Lauren.L.Taylor@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

Department: Arts Commission
Job class: 1842-Management Assistant
Role type: Temporary Exempt What does this mean?
Hours: Full-time
 

About:

The San Francisco Arts Commission (SFAC) is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy. Learn more about our work at: http://www.sfartscommission.org/

The SFAC has adopted the following Racial Equity Statement:

The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one’s success in life. We also acknowledge that we occupy traditional and unceded Ohlone land. Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector. This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.   

Role description

Commission Support 

  • Attend all meetings of the full Arts Commission (hybrid), the Executive Committee (virtual) and Civic Design Review Committee (virtual); take, post and distribute minutes, assign resolution numbers 
  • Record Commission meetings and post audio recordings
  •  Schedule and confirm meeting room availability, set up and break down room for meetings and/or prepare technology for virtual meetings 
  • ​​​​​​​Contact Commissioners in advance to confirm quorums at all Commission meetings Collect motions, minutes and other information from committees and staff; compose, prepare, post and distribute the agenda for meetings of the full Commission, the Executive Committee and Civic Design Review Committee.  
  • Maintain permanent archive of Commission agendas and minutes as well as commissioner contact information 
  • Maintain templates for agendas, minutes and other notices for public meetings of the Commission and its Committees, and work with Arts Commission staff to ensure consistent style and language; Train staff on technology systems to run WebEx/Teams meetings   
  • Work with other Arts Commission staff to ensure timely and appropriate posting of agendas and minutes 
  • Provide technical support for monthly Visual Arts Committee and bi-monthly Community Investments Committee.  
  • Serve as liaison with the Mayor’s office, Department of Human Resources (“DHR”), Health Service System, and Ethics Commission regarding new appointments and resignations of Commissioners 
  • Coordinate commissioner onboarding, offboarding and reappointments 
  • Ensure commissioners complete City trainings, disclosures and other requirements; 
  • Report commissioners’ attendance at Commission and Committee meetings to the Mayor’s office as requested 
  • Track commissioner agency engagement  
  • Fill out quarterly 311 Boards and Commissions form and report any changes  
  • Prepare, maintain and distribute the Commission’s meeting calendar and make updates as necessary  
  • Maintain reports and other documents (e.g. bylaws, Statement of Incompatible Activities) on the Commission’s website; monitor the website for accuracy and currency of information about the Commission, including Commissioners and the Commission’s public meetings 
  • Host internal Quarterly Commission Meeting or set up other meetings as policies change 
  • Participate in the Citywide Commission Secretary Cohort meetings when scheduled  
  • Other Commission support as needed (order business cards, distribute mail, etc.) 

Agency Support / Citywide Role 

  • Serve as filing officer for required disclosure statements for commissioners and employees designated under Ethics code  
  • ​​​​​​​Serve as a public contact point for the Commission and the agency, in cooperation with the Director of Communications, to offer information, refer callers and visitors to other SFAC staff, other City offices, other organizations or resources as appropriate 
  • Serve as backup to Office Manager for general office management support 
  • Coordinate agencywide symphony ticket distribution and facilitate Form 802 posting on behalf of the agency as needed 
  • Maintain confidentiality as needed, handling information with appropriate tact and sensitivity, balanced with requirements of open government 
  • Maintain electronic and paper files as needed 
  • Other duties as assigned 

How to qualify

Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to specific department program or function.

Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

What else should I know?

Salary: $42.01-$46.33 Hourly

Fill Type: Temporary (November 15, 2022 – June 1, 2023)

Work Hours: 40 hours per week 

All your information will be kept confidential according to EEO guidelines.

If you have any questions regarding this recruitment or application process, please contact Lauren Taylor at lauren.l.taylor@sfgov.org

Hybrid work culture

We work in a hybrid environment, and you may be expected to work in the office up to 3 days per week.

Additional Information

Benefits Overview

MEA Benefits

Conviction History

Other Information about the Hiring Process

Disaster service work
All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.