Career Opportunity

Real Estate Lease Administration & Financial Support Manager - Port of San Francisco (0922)

Recruitment: RTF0118826-01109663

Published: September 26, 2022

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About:

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

Specific information regarding this recruitment process is listed below:

• Application Opening: 9/16/2022
• Application Deadline: 10/7/2022
• Compensation Range: $122,200 - $156,026
• Recruitment ID: 118923 - RTF0118826

The Port of San Francisco is an enterprise agency of the City and County of San Francisco and is governed by a Commission of five members appointed by the Mayor. The Port Commission is responsible for overseeing a broad range of waterfront commercial, maritime, and public access facilities that are held in public trust for the people of California. The Port’s jurisdiction covers approximately 7.5 miles of waterfront land from Pier 98, near Hunter’s Point in the southern part of San Francisco, to Fisherman’s Wharf in the northern part of the City.

The Port’s diverse business portfolio includes over 550 ground, commercial, retail, office, industrial and maritime industrial leases including cargo shipping, layberthing, excursion boats, ferry boats, fishing and fish processing/distribution, tourism, filming, harbor services, and cruise operations. With some of the most flexible cargo handling facilities on the West Coast, as well as naturally deep water, the Port can handle various types of cargo such as, dry-bulk, neo-bulk, roll-on/roll-off, and project cargoes.

The Port of San Francisco has many internationally recognized landmarks such as Fisherman’s Wharf, Pier 39, the Exploratorium, the Ferry Building and Oracle Park, home of the San Francisco Giants baseball team. With its unique and historic properties, the Port is home to a variety of tenants and uses. The Port Commission over the last five decades has led a remarkable transformation of the Port; maintaining its industrial maritime heritage while developing new uses, including commercial and public activities, that have helped San Francisco remain one of the most visited and popular cities on the globe.

For more information about the Port of San Francisco, visit SFPort.com. Follow us on Twitter and Facebook.           

Role description

The Real Estate Lease Administration & Financial Support Manager manages Port's leasing administrative, collections, and risk management staff.  By managing the team responsible for all aspects of the division’s administrative functions for leasing across the Port’s 550+ property agreements, this position is essential to the Port's core function as the Trustee for Port property.  Key administrative duties of the team include: management of the real estate portfolio management systems, financial tracking, and reporting (including preparing for lease audit reviews), lease and tenant file documentation and coordination, risk management analysis and compliance, and accounts receivable tracking and collections activities.  This position also manages the division’s parking program, including work order relationships with SFMTA regarding meter operations and the division’s street performer program for Fisherman’s Wharf. 

The Real Estate Lease Administration & Financial Support Manager:

• Manages, oversees, and improves Real Estate and Development’s operations for lease administration, finance, and data (paper and electronic) management.
• Manages Real Estate revenue collections (including monthly tenant invoicing), receivables, and rent credits.
• Prepares bi-annual budget; budget updates and monthly rent roll; five-year projections; performance measures; City’s year-end audit; Port bond disclosures.
• Manages procurements and payments for Real Estate and Development Division including as-needed professional service contracts, rent billing, aging and collections, general services including pest control, scavenger services, janitorial services, security services and utilities.
• Provides financial review and analysis of tenant’s financial documents (profit/loss statements, balance sheets, audited financial statements).
• Leads Port’s Risk Management for Real Estate and Development leases, licenses and other agreements, including complex Maritime agreements for insurance requirements.
• Works with Municipal Transportation Authority on the development and reconciliation of the budget for Port’s meter parking which include costs for meter procurement, replacement, repairs and maintenance and enforcement.
• Oversees and supervises six support staff for Real Estate and Development Division.

How to qualify

Education

Possession of a baccalaureate degree degree from an accredited college or university with major coursework in accounting, business administration, financial management or a closely related field.

Experience

Five (5) years of verifiable experience in budget, financial or fiscal analysis and reporting; or accounting and statistical analysis, projections, and evaluations of which three (3) years must include experience in supervising professional staff engaged in the above work. 

License and Certification

Possession of a valid California driver’s license (to be presented at time of appointment). Employees must be insurable under the Port’s automobile liability insurance. Insurability must be maintained throughout employment.

Substitution:

Education Substitution: Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). One (1) year is equivalent to thirty (30) semester units/forty-five (45) quarter units.

Experience Substitution: Possession of a Juris Doctorate (J.D.) or Master's degree may substitute for one (1) year of the required professional experience.

The Ideal Candidate will have:

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Strong workflow management, document, and file organization.
• Intermediate/advance skill-level in Excel.
• Ability to master new systems.
• Knowledge and experience in commercial real estate: lease administration, compliance, and property software systems such as PropWorks, Yardi, Buildium, Property Matrix, AppFolio Property Manager, or similar. 
• Ability to analyze the economic feasibility of proposed property uses, problem-solve, establishes, and maintains cooperative business relationships.
• Ability to communicate effectively, both orally and in writing.

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

What else should I know?

Compensation: The normal annual salary range is $122,200 - $156,026. Appointment above the maximum of the normal range may be considered based on documented and substantiated recruitment and retention issues or exceptional skills. A special approval process is necessary for appointment above the normal salary range. Further compensation information about this class is available in the compensation manual.

Benefits: The City and County of San Francisco offers a comprehensive benefit program for its Managers. For complete details, please visit:https://sfdhr.org/MEA-Miscellaneous-Benefit-Summary

Selection Procedures:
After application submission, candidates deemed qualified will be sent a link to complete subsequent steps to advance in this selection process, which includes the following: 

Minimum Qualification Supplemental Questionnaire (MQSQ): (Weight:  Qualifying)

This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire Evaluation: (Weight: 100%)

Candidates will be prompted to complete a supplemental questionnaire as part of the online employment application process. The Supplemental Questionnaire is designed to measure knowledge, skills, and/or abilities in job-related areas which have been identified as critical for positions in this 0922 Manager I position. 

Qualified candidates will be sent notices via email for completion prior to the creation of the eligible list.  Each notice will include the date by which responses must be received.  Failure to complete these steps by the established deadlines will result in disqualification.

A passing score on the Supplemental Questionnaire must be achieved in order to be placed/ranked on the Eligible List. Candidates will be placed on the eligible list in rank order according to their final score.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process. 

• Select the “Apply Now" button and follow instructions on the screen 

Exam Analyst Information:  If you have any questions regarding this recruitment or application process, please contact the exam analyst, Sadia Afandi at sadia.afandi@sfport.com. 

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com). 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. 

The duration of the eligible list resulting from this examination process will be twelve (12) months and may be extended with the approval of the Human Resources Director. 

Certification Rule: 

The certification rule for the eligible list resulting from this examination will be Rule of the List. 

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/. 

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. 

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference 
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.