Junior Clerk - Access to City Employment (ACE) (1402)
Published: October 26, 2022
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Definition: Under immediate supervision, the 1402 Junior Clerk performs basic clerical, general office work. This is the entry-level position in the Clerk Series.
Distinguishing Features: Class 1402 Junior Clerk is distinguished from class 1404 Clerk in that the former performs basic clerical tasks, and the latter performs general clerical work of ordinary difficulty.
Examples of Important and Essential Duties: According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list. 1. Maintains routine office records by transferring data, calculating totals, compiling summaries, making routine entries and proofreading documents. 2. Indexes, inserts and extracts materials from established numerical or alphabetical files; prepare new file folders in accordance with specific instructions. 3. Opens, timestamps and sorts mail. 4. Delivers mail, packages, messages, documents, interdepartmental memoranda and other materials and supplies to various offices; delivers mail to post office, registers mail and return receipt to originating department when requested. 5. Maintains basic inventory records of office supplies and equipment; takes inventories as necessary. 6. Checks accuracy of basic computations; may receive small amounts of money and issue receipts. 7. Processes copying of printed material. 8. Operates basic office equipment and machinery, such as photocopiers and fax machines; maintains and cleans equipment. 9. Enters routine information into computer database. 10. Answers phones to obtain or provide routine information to the public, transfer calls, and take messages.
Knowledge, Skills and Abilities: Knowledge of: standard alphabetical, numerical, and chronological filing systems. Ability and Skill to: efficiently and accurately file, retrieve, code and index a wide variety of documents; record information in a neat, legible and accurate manner; follow written directions; make basic computations in addition, subtraction, multiplication and division; effectively communicate and understand basic concepts, policies and procedures both to and from departmental representatives and the general public; proficiently read and review a variety of documents and forms for completeness and accuracy; exercise tact and maintain poise in resolving disputes and differences arising with the public and other personnel; use a personal computer in a network environment to enter and update data and create documents.
How to qualify
Minimum Qualifications: These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.
Experience: Six (6) months of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.
Substitution: Any one of the following may substitute for the required experience: Completion of 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR Completion of a clerical training program (240 hours); OR Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).
What else should I know?
Notes: PROMOTIVE LINES To: 1404 Clerk ORIGINATION DATE: 01/12/1961 AMENDED DATE: 07/23/1999; 09/29/00; 12/04/09; 08/13/18 REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills & abilities, and minimum qualifications. BUSINESS UNIT(S): COMMN SFMTA SFCCD SFUSD
Conviction History: As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers: All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.