Career Opportunity

Senior Business Analyst - Office of City Administrator (1823)

Recruitment: RTF0122467-01150978

Published: November 10, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

About the Initiative

In April 2022, the City Administrator’s Office, Controller’s Office, and Department of Human Resources came together to launch the Government Operations Recovery Initiative, a special initiative aimed at addressing staff shortages, contracting backlogs, and financial system challenges that make it difficult to operate effectively and efficiently.

Under this initiative, the three offices are creating project teams to serve as subject-matter-experts, project managers, project analysts, and business analysts to plan and manage complex projects to streamline processes related to hiring, procurement and financial operations.

About the Team

The Senior Business Analyst will join the Government Operations Recovery Contracts Reform team under the City Administrator’s Office.

The City’s current procurement and contracting processes are complicated, time-consuming, and resource-intensive for both City staff and suppliers. This can lead to delays in purchasing goods and commodities and in the delivery of services. The Contracts Reform team works on special projects that help reduce administrative burden and lower barriers to participating in public procurement opportunities to advance the City’s equitable contracting goals.

While the core team itself is small, currently composed of four staff, the Team works in close partnership with a number of other City departments and divisions who are involved in procurement and contracting.

The team strives to be dynamic and responsive to City staff and supplier needs and is currently guided by the following principles:

• How do we build better systems while minimizing unintended consequences and any potential adverse effects of change and transitions?
• How do we orient our work around the challenges that small, local businesses and community providers face to ultimately lower barriers to accessing public procurement opportunities for all?
• How do we balance a bold vision for the future with practicality and feasibility?

Role description

As part of the contracts reform efforts, the team is undertaking a suite of projects to create efficiencies, improve supplier and departmental contract compliance support, and to implement more specialized procurement auditing and reporting functions.

The Senior Business Analyst will become an expert on the City’s procurement processes to support these projects, including developing reports and processes for departments to use in order to improve their procurement processes. More specifically, the Senior Business Analyst will be responsible for:

1.     Identifying opportunities for improvements in procurement business processes and making recommendations for new procedures and applications;

2.     coordinating the implementation of new procedures;

3.     Designing and developing reports and dashboards to assist in data-driven decisions, audits, and management reporting needs;

4.     Researching, analyzing and making policy recommendations on contract reform projects that will include highly visible public issues;

5.     Planning and performing economic and/or financial analyses including forecasting, revenue and/or expense projections, rate analysis, modeling and cost/benefit analysis of City contracts;

6.     Analyzing and interpreting existing, newly enacted, and proposed local, state, and federal legislation and regulation for policy and financial impact on City procurement;

7.     Advising management and preparing recommendations with appropriate supporting documentation regarding how to comply with new regulations and to mitigate adverse action against departments and City suppliers;

8.     Developing, implementing and monitoring new and revised reporting systems required by legislation;

9.     Identifying procurement trends and preparing and presenting reports with recommendations and appropriate justification based on studies and surveys; and

10.  Performing related duties as assigned.

Desirable Qualifications

• Research experience (Benchmarking/Best Practices/Industry Standards)
• Data visualization experience (Tableau, Power BI, Oracle BI, etc.)
• Database/query development experience
• Legislative/Policy analysis experience
• Procurement/Contracting experience

How to qualify

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION:
Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education: A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying. B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

What else should I know?

Compensation: $110,630 to $134,446 annually

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

• Interested candidates are encouraged to apply as soon as possible, as this job announcement will close at any time, but not earlier than December 4, 2022 . 
• Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted. 
• For questions or inquiries, please contact: Connie Poon, Senior Human Resources Analyst at Connie.Poon@sfgov.org
• Your application MUST include a resume.  To upload these item, please attach using the "additional attachments" function.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6065 or, if hearing impaired at (415) 554-6015 (TTY).

Hybrid work culture

We work in a hybrid environment, and you may be expected to work in the office up to 2-3 days per week. In-office workdays are flexible, and can be tailored to fit your needs as well as the needs of the role.

Diversity, Equity, and Inclusion:
The City's Department of Human Resources (DHR) is committed to providing a diverse, equitable, inclusive, and belonging environment for the City and County of San Francisco , where all employees and prospective employees experience fairness, dignity, and respect. DHR’s mission is to use fair and equitable practices to hire, develop, support, and retain a highly-qualified workforce. The resources support and expand on the Mayor’s Executive Directive 18-02, "Ensuring a Diverse, Fair, and Inclusive City Workplace."

Interested candidates are encouraged to apply as soon as possible, as this job announcement will close at any time, but not earlier than December 4, 2022 .  Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.  For questions or inquiries, please contact: Connie Poon, Senior Human Resources Analyst at Connie.Poon@sfgov.org Your application MUST include a resume.  To upload these item, please attach using the "additional attachments" function.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.