Career Opportunity

Deputy Director of Fleet Maintenance - Transit Division - SF Municipal Transportation Agency (9182)

Recruitment: RTF0128758-01119105

Published: November 18, 2022

Accepting applications until: December 06, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

The San Francisco Municipal Transportation Agency (SFMTA or “the agency”) connects San Franciscans with their communities to enhance the economy, environment and, ultimately, the quality of life in the city. As an agency within the City and County of San Francisco, the SFMTA is responsible for managing the city’s transportation network. The agency has more than 6,000 employees who are responsible for the management of all ground and some underground transportation in the city. The SFMTA has oversight over public transit, as well as bicycling, paratransit, parking and curb management, street operations, walking, and taxis.

Role description

APPOINTMENT TYPE: Permanent Exempt – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Application Opening Date: 11/18/2022
Application Filing Deadline: 12/06/2022
Recruitment ID: PEX-9182-128759

Division: Transit
Section/Unit: Fleet Maintenance
Work Location: 1301 Cesar Chavez Street (Islais Creek) 
Work Schedule: Monday – Friday, 8:00 AM - 5:00 PM

Please Note: A resume and cover letter must be attached to the online application.

Position Description:
The SFMTA Transit Division is seeking an experienced, reliable, and strategic Deputy Director of Fleet Maintenance. The Deputy Director of Fleet Maintenance will oversee and manage the work of units within Maintenance Operations including motor coach, trolley bus, light rail, historic streetcar, cable car, non-revenue vehicles, fleet appearance, farebox, radio, video, and the electronic shop. Under the direction of the Chief Mechanical Officer, the Deputy Director of Fleet Maintenance plans, manages, supervises, develops, and conducts essential, complex, and sensitive analytical work that has a substantive impact on Transit operations in the areas of revenue fleet and support shops maintenance. The position is responsible for leading overall vehicle and equipment maintenance, developing vehicle fleet plans to support revenue service requirements, and monitoring activities related to vehicle procurement. This position directs activities to ensure compliance and safety with local state and federal guidelines, and regulatory policies including leading investigations of activities related to field safety and overall vehicle maintenance. The ideal candidate is highly self-motivated, professional, and possesses extensive experience working within a mass transit agency.

The Transit Division of the SFMTA oversees five transit modes including bus, trolley bus, light rail, historic streetcar, and cable car. The mission of the Transit Division is to provide safe, reliable, clean, efficient, accessible, and convenient public transportation to any destination in San Francisco. The Transit division works collaboratively with other SFMTA divisions and other City departments to provide services to our customers by operating and maintaining over 1,000 vehicles including motor coaches, trolley coaches, light rail vehicles, and historic streetcar and cable car.

Transportation connects us all and that’s why the SFMTA works hard every day to build a safer, more reliable transportation system for our city. We strive to ensure that our community, and the nearly 25 million yearly visitors to our city have access to safe and reliable transportation options. Join us to become a part of delivering this mission!

Nature of Work:
The Deputy Director of Fleet Maintenance may be called upon to act on behalf of the Chief Mechanical Officer during his/her absence and cover the operational needs of the Maintenance Operations section. The position is subject to a 24-hour call-back during emergency situations including on nights, weekends, and holidays.

Examples of Important and Essential Duties:

• Oversees all Maintenance Operations functions and units.
• Provides direction to subordinate managers regarding activities and operations of their functional areas; assumes responsibility for improving maintenance measures; manages an effective maintenance program for all Maintenance Operations functions.
• Adjusts plans and programs activities to meet maintenance needs and emerging problems; establishes new programs, while continuing to address major departmental policies; plans, organizes, directs, controls, and reviews the operation of major departmental functions and activities.
• Monitors the efficiency and effectiveness of the departmental organization structure, staff assignments, service levels, and administrative systems.
• Identifies and analyzes opportunities for improvement and implements those improvements.
• Participates in budget development by providing detailed justification and persuasive arguments for proposals or initiatives; implements and closely monitors budget expenditures of the operating budget for a major area of responsibility typically including multiple divisions; provides executive management with an early warning and practical options to potential cost overruns.
• Assists in the development, analysis, and administration of department’s capital budget.
• Plans, assigns, coordinates, and directs the activities of a large group of subordinate personnel engaged in the maintenance and repair of electric and mechanical equipment in motor coach, trolley bus, light rail, historic streetcar, cable car, non-revenue vehicles, fleet appearance, farebox, radio, video, and the electronic shop.
• Prepares and approves requisitions for materials and supplies; prepares and checks cost estimates and makes recommendations for repairs.
• Directs investigations of complaints and makes recommendations as to their adjustment; investigates maintenance work in process for compliance with proper procedures and methods; ensures that all facilities of the Maintenance Operations are inspected at regular intervals for compliance with safety laws, rules, regulations, and fire protection safeguards; confers with engineering personnel, Quality Assurance/Quality Control, Transit Division management, consultants, contractors and vendors on maintenance and repair projects, methods and procedures.
• Makes recommendations to the Chief Mechanical Officer and the Director of Transit.
• Assists in the development and advancement of subordinates through training and effective use of the employee development program.
• Directs investigations of complaints and makes recommendations for course of actions; carries out resolutions in compliance with EEO and departmental guidelines, procedures and/or regulations.
• Interprets and applies the provisions of the labor agreements in compliance with SFMTA guidelines.
• Performs other related duties as needed.

How to qualify

Minimum Qualifications:

• Possession of a bachelor’s degree from an accredited college or university; AND
• Eight (8) years of full-time experience at a mass transit agency with responsibility for maintenance and repair of vehicles, of which six (6) years must have been in a management or supervisory capacity; AND
• Possession of a valid driver’s license.

Substitution: Additional experience at a mass transit agency with responsibility for maintenance and repair of vehicles may be substituted for the required education on a year-for-year basis. One year (2000 hours) will be considered equivalent to thirty (30) semester units/forty-five (45) quarter units.

Notes:

1. Applicants must meet the minimum qualifications by the final filing date unless otherwise noted.
2. One (1) year full-time experience is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time experience.

Desirable Qualifications:
The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalist(s) at the end of the selection process when referred for hiring.

• Expertise of theory, principles, and practices of heavy-duty transit fleet operations and maintenance.
• Expertise in supervision, training, and performance management.
• Expertise in analyzing and assessing policies, operational needs, and making appropriate operational adjustments when necessary.
• Experience within a union environment involving contract negotiations and resolution of grievances.
• Experience working with a large and diverse workforce of people with different cultures, backgrounds, and opinions.
• Experience handling highly confidential and sensitive personnel issues appropriately.
• Management experience working with senior level staff.
• Ability to prioritize and organize multiple high priority assignments and projects.
• Ability to plan, assign, and direct the maintenance and repair activities of a large group of subordinate personnel.
• Ability to supervise the preparation of important and detailed operating records and reports.
• Ability to deal effectively and courteously with subordinate personnel, other departmental officers, and the general public.
• Ability to contend with changing priorities, emergencies, and conflicting demands.
• Well-rounded leader, with substantial successful leadership experience in a senior level position within a complex organizational environment.
• Skills and ability to present complex facts clearly and concisely orally and in writing.
• Experience preparing and presenting comprehensive reports.
• Demonstrable skills and superior knowledge in working with office programs and software such as Microsoft Word, Excel, PowerPoint, Access and Outlook.
• Knowledge of public administration and financial management principles and practices.
• Knowledge of state and federal regulations governing public transportation systems.
• Knowledge of SFMTA’s operations, services, administration, and activities.
• Knowledge of transit facilities, systems, personnel allocation, and fiscal considerations
• Knowledge of appropriate computer systems such as EAMS (Enterprise Asset Management System) and SHOPs (Shops History Online Parts System or Spear 4i) and/or relevant vendor specific programs such as New Flyer Connect, Fleetwatch, Cummins Insite, Allison DOC to perform duties, and experience developing quantitative analysis and preparation of detailed reports regarding maintenance activities and equipment status.
• Knowledge of the City and County of San Francisco practices, processes, and procedures.

What else should I know?

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Process:
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be used to determine candidates' qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to move forward in the selection process.

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

For questions or inquiries, please contact: Helen Mar, Human Resources Analyst at helen.mar@sfmta.com.  

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.