Skip to content
 
 

Career Opportunity

Human Resources Administration Manager – San Francisco Human Services Agency (0931) (128208)

Recruitment: RTF0128207-01105179

Published: November 23, 2022

Contact:

Ivy Yeung - ivy.yeung@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

Department: Human Services Agency
Job class: 0931-Manager III
Starting salary range: $141,492.00 - $180,622.00 (Range A)
Role type: Permanent Civil Service What does this mean?
Hours: Full-time
Exam type: Position Based Test
Rule: Rule of the List What does this mean?
List type: Combined Promotive and Entrance
 

About:

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

  • Application Opening – November 23, 2022
  • Application Deadline – December 8, 2022
  • Compensation: $141,492.00-$180,622.00 Yearly
  • List ID: PBT-0931-128208; RTF0128207-01105179

At the San Francisco Human services Agency, we believe in a San Francisco where everyone has the opportunity and support to achieve their full potential.  We are comprised of the Department of Benefits and Family Support, and the Department of Disability and Aging Services (DAS), and are united by our commitment to deliver essential services that support and protect people, families, and communities.

From financial, nutritional and employment support to child and adult protective services, health care coverage, affordable childcare, and in-home services for older adults and persons with disabilities, our team lends support for all in need.

Our Commitment to Racial Equity

As we work towards our vision of an inclusive San Francisco, we embrace our responsibility to root out systemic racism by creating services and a workforce which reflect the lived experiences and strengths of the people we serve. We are committed to fostering a work environment where our differences are celebrated and everyone has what they need to thrive--no matter their race, age, ability, gender, sexual orientation, ethnicity, or country of origin. Click here to learn more about what this commitment looks like in action.

Role description

HSA Human Resources is recruiting for a Manager for their Administration Unit. This position will manage a team of HR professionals and will report to HSA's Human Resources Director.

ESSENTIAL DUTIES AND FUNCTIONS

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list; may include additional duties as assigned.

1.       Plans, manages, monitors, evaluates, and supervises the Administration Unit of Agency’s human resources team, including policy, health & safety, wellness, ergonomics, leave management, and payroll services.

2.       Develops, implements and maintains processes and practices to assure compliance with City, state, federal, and Department policies, procedures, legislation, regulatory and judicial mandates. Assists in the identification, development, and implementation of Agency goals, objectives, policies, and priorities.

3.       Manages, coordinates and assists in the development and review of departmental human resources policies, procedures, and handbooks.

4.       Coordinates the investigation of health and safety hazards and coordinates remedial action with representatives from various City and County departments, other agencies, businesses and the public, recommending corrective actions and preparing reports.

5.       Manages the development, modification, and/or maintenance of health and safety programs for the Agency; Coordinates the development of policies and procedures for responding to hazardous materials incidents and implementation of environmental health and safety laws, codes and regulations.

6.       Manages the development, procurement, and presentation of health and safety training.

7.       Participates in Agency and City Health and Safety committees.

8.       Coordinates the Agency’s Wellness and Ergonomics programs; including managing related budgets and resource procurement.

9.       Manages Agency leaves management and payroll systems accuracy and reconciliation (i.e. leaves balances, time reporting and time capture, etc.) with City budget system depiction of positions.

10.   May serve as liaison for the Agency with a variety of other City/County staff and officials of outside agencies; explains and justifies Agency or administrative procedures, policies, or programs; negotiates and resolves difficult and complex issues and problems.

11.   May plan, develop, implement, or direct major or complex projects or programs which span a number of the Agency's established sections or divisions; manages the research of complex, highly technical issues; analyzes alternative solutions or approaches; recommends most effective course of action.

How to qualify

1.       Education: A baccalaureate degree from an accredited college or university;

AND

2.       Experience: Five (5) years of professional experience in human resources in the fields of benefits administration; classification and compensation; diversity, equity, inclusion, and belonging; equal employment opportunity (EEO); examinations; human resources operations; employee labor relations; learning and organizational development; recruitment and selection.  This experience must include three (3) years supervising professional human resources staff.

Substitution:

Education Substitution: Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years. One (1) year is equivalent to thirty (30) semester units/forty-five (45) quarter units. 

Experience Substitution: Possession of a Juris Doctorate (J.D.) or Master’s degree in Human Resources Management, Clinical/School/Industrial-Organizational Psychology, Public Administration, Business Administration, or related field may be substituted for one (1) year of the required professional experience.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

 

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. 

  • Experience writing reviewing and writing/drafting policy
  • Strong oral and written communication skills; Experience presenting to multiple levels of leadership including commissions
  • Experience managing multiple contracts

 

VERIFICATION OF EXPERIENCE AND/OR EDUCATION:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

 

Selection Procedures:

Oral/Performance Examination (Weight: 100%):

Candidates who meet the Minimum Qualifications will be invited to participate in the Oral/Performance Examination designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to: knowledge of and ability to manage a unit or program; ability to establish and maintain effective working relationships; knowledge of training and ability to develop and deliver; ability to identify, analyze and report upon activities, issues, and problems and recommend appropriate solutions; written communication ability; knowledge of laws and regulations pertaining to target population.

Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

A passing score must be achieved on the Oral Performance Examination in order to continue in the selection process.

The above test component is considered standardized and, therefore, test questions and answers are not available for public inspection or review.

 

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

What else should I know?

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 12 months, and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco

 

How to Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen 

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Ivy Yeung, by telephone at (415) 557-6205 or by email at ivy.yeung@sfgov.org. 

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.