Career Opportunity

Asset Management Services Manager (0923) SFPUC - Moccasin

Recruitment: RTF0121191-01119466

Published: December 30, 2022

Accepting applications until: January 13, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

12/30/22 Update: Filing deadline extended to broaden applicant pool. Those that applied need not reapply.

THIS POSITION IS LOCATED IN MOCCASIN, CA (approx. 140 east of San Francisco)

GENERAL INFOMATION
•    Application Opening: November 23, 2022
•    Application Deadline: January 13, 2022
•    Analyst Name: Michelle Chee
•    Annual Salary: $131,248 - $167,492
•    List ID: 121274; RTF0121191-01119466

San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.
Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.
Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.
We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment.  We value our highly qualified and dedicated workforce which ensures that this vision becomes a reality. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

Role description

The Asset Management Services (AMS) Manager will be reporting to the Hetch Hetchy Water and Power’s (HHWP) Division Manager and is responsible for providing strategic and tactical leadership, direction and development of HHWP’s Asset Management Services Team.  The incumbent in this classification will make decisions that impact the daily operations of their assigned section. They will provide mid-level management functions in an operating department with responsibility for a section, which includes asset management, and scheduling and planning services for the Hetch Hetchy Water and Power Project. The AMS manager is responsible for tracking over $23 million dollars in assets and labor.

Essential Duties 

• Manages programs, operational activities, or projects of assigned section or program area
• Coordinates with other departments to develop, evaluate, and implement operational goals and policies, ensuring the efficient operation sections/programs
• Evaluates procedures and identifies problems of assigned programs; implement new procedures as necessary  
• Adjusts plans and programs to meet emerging or new programs, while continuing to address major departmental priorities
• Participates in capital and operating budget development by providing detailed justification and persuasive arguments for proposals or initiatives
• Monitors program expenditures, maintains records and performs financial reporting for assigned section; provides executive management with an early warning and practical options to potential cost overruns
• Performs risk-based maintenance analyses and supports capital improvement planning risk
• Directs the allocation of resources to achieve timely outcomes and measurable goals within budget
• Directs/manages structuring of Maximo work planning/asset tracking database
• Coordinates and monitors the work of consultants, contractors, and assigned staff to: plan system shutdowns, develop work orders, develop purchase requisition, scheduling work groups, track assets, update and maintain the preventive maintenance module, track and report work completion, and coordinate clearance work
• Trains and evaluates the work of subordinates and create performance improvement plans

How to qualify

1. Bachelor's Degree from an accredited college or university;
   AND
2. Four (4) years of professional experience in Asset Management, Procurement, or Materials Management at a water or power utility 

Substitution: Additional experience as described above may be substituted for the required degree on a year-for-year basis. 

Verification of Education and Experience:
Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.  Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment process. For education verification information, including verifying foreign education equivalency, click HERE. 

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

What else should I know?

How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Select the “I’m Interested” button and follow instructions on the screen.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com). 

It is highly recommended that all work experience, education, and other information is written in your SmartRecruiter application and not just as attachments.  Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

If you are having trouble with the application, please visit Smart Recruiter's FAQs or email supportfeedback@smartr.me.  It is suggested you use Google Chrome or Microsoft Edge web browser to submit the application.  

EXAM INFORMATION
Exam Type: Permanent Base Test
Eligible List Type: Combined Promotive/Entrance
Certification Rule: Rule of the List
Eligible List Duration: Twelve (12) months.
The duration of the eligible list may be extended with the approval of the Human Resources Director. 

Selection Procedures
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

1. Minimum Qualification Supplemental Questionnaire (MQSQ) completed online (Qualifying)
2. Online Supplemental Essay Exam (100%)

Minimum Qualification Supplemental Questionnaire (MQSQ)
Once the application period is closed, qualified candidates will be sent a Minimum Qualification Supplemental Questionnaire (MQSQ) to complete.  
Supplemental Questionnaire Essay Exam (100%)
The purpose of the Supplemental Questionnaire (SQ) is to evaluate the experience, knowledge, skills and abilities that candidates possess in job-related areas, which have been identified as critical for this position and include, but are not limited to: Knowledge of asset management, risk management, budget management, supervisory and communication skills.

Qualified candidates will be sent email notices to complete the MQSQ and SQ exam. Failure to complete these steps by the established deadlines will result in disqualification. 
A passing score must be achieved on the exam to be placed on the eligible list and continue in the selection process.  Additional selection processes, like interviews, may be conducted by the hiring department prior to making final hiring decisions.

Score Report/Eligible List
A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. 

Information Regarding Employment with the City and County of San Francisco:

• Copies of Application Documents
• Conviction History
• Disaster Service Worker 
• Diversity/Equal Employment Opportunity
• Employee Benefits Overview
• Information About the Hiring Process 
• Reasonable Accommodation
• Right to Work
• Seniority Credit in Promotional Exams
• Veterans Preference

Terms of Announcement and Appeal Rights
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by posting the correction on the Department of Human Resources website at 
https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ . 
The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. 

All your information will be kept confidential according to EEO guidelines.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Michelle Chee by email at mchee@sfwater.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.