Career Opportunity

Nurses Staffing Assistant - Access to City Employment (ACE) (1429)

Recruitment: REF3084D

Published: December 10, 2022

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About:

The Access to City Employment Program (ACE) seeks to hire qualified individuals with a disability into permanent entry-level jobs outside the normal civil service selection process. To be hired through the ACE Program, individuals must meet the minimum qualifications of the job and provide a Certification of Disability from the California Department of Rehabilitation or a Veterans Preference Letter from the U.S. Department of Veterans Affairs.

Role description

Definition: Under general supervision, coordinates daily staffing levels for all nursing units on a specific shift by scheduling staff necessary to provide safe levels of nursing care; monitors licenses and certification of nursing personnel; prepares and maintains a variety of records and reports; and performs related duties as required.

Distinguishing Features: The Nurses Staffing Assistant is utilized exclusively within a hospital setting and is distinguished from other clerical classifications by the unique nature of the assignments and the consequence of error associated with the determination of staffing patterns that affect the quality and level of patient care on inpatient nursing units.

Examples of Important and Essential Duties: According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list. 1. Implements and coordinates, under professional nursing supervision, the daily staffing schedules of inpatient nursing units according to census, patient acuity, skill mix requirements, and availability of regular and per them nursing personnel.  2. Receives and records phone calls from nursing personnel that impact on staffing and informs the nursing supervisor and unit staff of changes in staffing.   3. Coordinates and monitors patient flow through hospital units.   4. Maintains a variety of data regarding staff and unit characteristics to assist in the planning, implementation and coordination of daily nursing staffing levels.   5. Prepares and distributes various computer reports such as unit time schedules, productivity reports, position control reports, individual attendance reports, license monitoring reports and turnover reports; maintains all records pertaining to staffing and payroll.   6. Monitors license expiration for licensed personnel; monitors CPR expirations for all personnel.

Knowledge, Skills and Abilities: Knowledge of: Inpatient nursing staffing operations in a hospital setting; business English, spelling and arithmetic; modern office practices and procedures.   Ability and Skill to: plan, organize and complete work rapidly and efficiently to meet deadlines, while working independently; maintain records with precision, accuracy and legibility; grasp and retain details; conceptualize systems and the systematic manipulation of data; approach problem solving with creativity, logic and good judgment; utilize computerized information systems; work under stressful situations; communicate effectively and tactfully both orally and in writing in a variety of situations.
 

How to qualify

Minimum Qualifications: These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Experience: Two (2) years of highly responsible and diversified clerical experience resolving difficult operational and procedural problems, and researching, compiling and organizing data. License and Certification: Substitution:

What else should I know?

Conviction History: As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as: Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code. Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164. Having a conviction history does not automatically preclude you from a job with the City. If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers: All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.