Career Opportunity

Payroll Manager - HR Department - SF Public Works (0922)

Recruitment: RTF0130354-01152184

Published: December 29, 2022

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

San Francisco Public Works (SFPW) has a far-reaching portfolio with a $352 million annual operating budget, an active capital portfolio that exceeds $3 billion, and a workforce of 1,600-plus employees. The department operates around the clock, touching every neighborhood in San Francisco. The staff designs and manages the construction of civic buildings and streets; cleans and greens the right of way; maintains civic buildings; manages multi-million-dollar bond programs; trains people for jobs; keep the right of way free of hazards; paves the roads; repairs bridges and public stairways; expands accessibility; and works at the forefront addressing some of San Francisco’s biggest challenges, including homelessness. With a mission to enhance the quality of life in San Francisco for residents, visitors, and business owners, Public Works is committed to providing outstanding public service through an equity lens.

The department is divided into four divisions – Operations; Building Design and Construction; Infrastructure Design and Construction; and Finance and Administration. The Director’s Office provides external and internal communications, policy direction, government relations, and emergency management. The Public Works director reports to San Francisco’s City Administrator and the Mayor.

The SFPW is accepting applications for a Permanent Exempt Payroll Manager (0922 Manager I).

Appointment Type: Permanent Exempt (PEX), Category 18. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer, and shall not exceed 36 months.

Application Opening: Wednesday, December 28, 2022
Application Deadline: Applicants are encouraged to apply immediately as this recruitment may close at any time, but no earlier than Monday, January 2, 2023.
Compensation Range: $122,200 and $156,026
Recruitment ID: RTF0130354-01152184 / PEX-0922-130355

Role description

The Payroll Manager is responsible for managing and directing electronic payroll production for San Francisco Public Works (SFPW). This position will develop, implement, maintain and evaluate payroll and leaves administration procedures and guidelines; manage and direct professional, technical, and clerical payroll and leaves administration personnel; and coordinate and monitor payroll and leave administration activities compliance.

• Manages the direct payroll functions and leaves and workers’ compensation administration for all SFPW departments and divisions.
• Manages and directs staff engaged in time reporting and payroll processing. 
• Coordinates the delivery of payroll data; develops performance measures; and manages productivity to improve SFPW Payroll operations and services; participates in the identification, analysis and resolution of problems, issues, and conflicts.
• Determines and verifies proper salary payment in compliance with prescribed rules and regulations, such as various government codes, charter provisions, and union contracts; maintains related accounting controls for audit purposes.
• Provides guidance in the preparation, review, and maintenance of a variety of complex payroll records and reports, memoranda, and correspondence.
• Interprets and implements pertinent laws, ordinances, regulations, policies and procedures to clarify and expedite payroll processing.
• Develops and updates procedures and techniques for payroll personnel functions; writes new procedures for the implementation of policies.
• Ensures SFPW payroll procedures comply with applicable federal, state, and local laws and guidelines, and payroll best practices and internal controls.
• Participates in conferences and staff meetings relating to departmental activities, civil service rule changes and new procedures to improve payroll operations; attends and participates in meetings regarding electronic data processing and its application to payroll and personnel operations.
• Interprets and documents pertinent labor contract provisions, charter and administrative code provisions, civil service rules, annual salary ordinances, departmental rules and other documents governing employee's pay and benefit rights; provides written and oral explanations to management, union officials and employees.
• Confers with departmental representatives, Health Service System, Retirement System, representatives of outside organizations, and others regarding the interpretation and application of various laws, codes, rules, and other matters pertaining to payroll operations.
• May perform additional duties as assigned.

How to qualify

1. Possession of a baccalaureate degree from an accredited college or university; AND
2. Five (5) years of progressively responsible clerical and office experience in the preparation and maintenance of detailed and complex payroll and personnel records and reports.

Education Substitution – Additional verifiable payroll work experience may substitute for up to two years of the required education on a year-for-year basis. (One year of full-time experience will be considered equivalent to 30 semester or 45 quarter units of college coursework.)

One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

Desirable Qualifications:

• Two (2) years of supervisory experience in the area of payroll functions.
• Experience providing payroll services to a large, unionized organization.
• Experience with data analytics and reporting.

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. 

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

Statement on Diversity, Equity, and Inclusion: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “I’m Interested” button and follow the instructions on the screen.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the analyst, Lateef Taylor, at lateef.taylor@sfdpw.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.