Career Opportunity

Chief Administrative Officer - Environment Department (Job Class 0952, Deputy Director II)

Recruitment: RTF0127186-01058851

Published: January 03, 2023

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About:

Do you have a passion to make our communities and planet healthier and livable for future generations? Are you interested in helping scale local environmental policies to drive global climate action? Are you a leader that loves organizations and teams and helps them operate more equitably, efficiently and compliantly? If so, we invite you to join our amazing team at the San Francisco’s Environment Department.

Who We Are - The San Francisco Environment Department (SF Environment) advances climate protection and enhances quality of life for all San Franciscans. SF Environment is a department within the City and County of San Francisco, a local government committed to innovation, leadership and collaboration in creating environmental change.  SF Environment is recognized worldwide for its environmental policies and programs, which center on achieving zero waste, reducing toxic chemical hazards, advancing environmental justice, promoting low-carbon transportation modes, expanding clean energy infrastructure, greening our built environment and protecting our urban forest. We’re a passionate, mission-driven team that values credibility, collaboration, impact, innovation and equity. SF Environment is also a great place to work, offering an attractive benefits package that includes healthcare and retirement.

SF Environment Racial Equity Statement  - For over 20 years, SF Environment has worked with San Francisco’s Black, indigenous, and people of color (BIPOC) communities to mitigate environmental burdens, increase accessibility of environmental programs and benefits, engage community members, and improve health outcomes. BIPOC communities are disproportionately exposed to environmental stressors that include air and soil pollution, illegal dumping of toxics and other materials, industrial land uses and transportation impacts. They are more likely to live in housing conditions with limited access to green space and where poor indoor air quality from pests, mold, and the use of toxic products contributes to the prevalence of asthma and other health disparities. They are more likely to be employed in areas with high levels of exposure to toxics. Now, they are the first communities feeling the impacts of climate change, with the fewest resources to respond. SF Environment has a longstanding commitment to the principles of environmental justice, whereby communities most impacted by environmental stressors and climate change are prioritized and the long-time work of community leaders is recognized and supported. We are committed to uplifting the contributions of local environmental leaders of diverse racial backgrounds and ensuring that racial equity is the cornerstone of all our programs, policies, and services.

Role description

The Chief Administrative Officer (CAO) is part of the San Francisco Environment Department executive leadership team. The CAO reports directly to the Director and working with the Director will guide the overall strategic direction for the department. The position also oversees the administrative and operations teams assigned to budget, accounting, finance, information technology, human resources, grants, and contracts. The administrative team members are a diverse group of specialized professionals supporting our department’s environmental mission through their critical work.

The ideal Chief Administrative Officer candidate is a person who is passionate about creating an equitable and sustainable future for everyone. The person should be comfortable defining and communicating an inspiring vision of the future, experienced in developing budget and staffing projections, finds enjoyment in improving organizational efficiency, and is fulfilled by motivating others and in cultivating a positive and equitable work culture.

What You’ll Do - According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

Strategic Forecasting: Will help to set the vision for the department and develop and execute strategic resource plans to meet the City’s climate goals and department priorities; Serves as key decision maker on all budget, policy, and staffing decisions.

Diversity, Equity & Inclusion: Ensures all department actions and processes support the department’s Racial Equity Action Plan goals; Participates and collaborates in all departmental racial equity initiatives providing both leadership and mentorship for staff.

Organizational Management and Human Resources: Identifies opportunities for greater organizational and operational efficiency; Tracks and monitors the work of individuals responsible for employee hiring, onboarding, payroll, technology support, and general administration.

Internal Controls and Accountabilities: Develops processes to ensures all transactions, including grants, contracts, payments comply with relevant local, state, and federal requirements and accounting best practices; Leads internal and external audits, when necessary.

May include additional duties as assigned.

Supervision Exercised 
The position will directly supervise a team of 13 staff in the following program areas:

• Budget
• Finance & Accounting
• Contracts
• Grants
• Human Resources & Hiring
• Payroll & Personnel
• Office Administration & Reception
• Information Technology

Appointment Type - This is a Permanent Exempt position. This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer.

How to qualify

Minimum Qualifications

• Education - Possession of a baccalaureate degree from an accredited college or university; AND
• Experience - Four (4) years of progressively responsible managerial experience in finance, administration, management or a related field, of which all experience must include supervising professional staff.
• Education Substitution - May substitute up to 2 years of education (Bachelor degree), with additional years of experience.

Note: One year of full-time employment is equivalent to 2,000 hours of qualifying work experience (one year if performed full-time at 40 hours per week). Any overtime hours that were worked above 40 hours per week are not included in the calculation to determine qualifying hours worked.

Applicants must meet the minimum qualification requirements by the final filing date unless otherwise noted.

Desirable Qualifications - The desirable qualifications may be used to select among finalists at the end of the selection process. We don't expect any one candidate to have all the qualifications listed below - please know that you can be a great candidate without all of the below qualifications. If you meet the minimum qualifications and have a mix of the desirable qualifications and a passion for this work – please don’t hesitate to apply and tell us about yourself.

• Excellent written and verbal communication skills, analytical and organizational skills.
• Excellent leadership, management and teamwork abilities, Ability to strategize and solve problems.
• Strong interpersonal and decision-making skills.
• Experience with contract and grants management, compliance; proficient in database and accounting computer application systems (such as FSP).
• Familiarity with relevant local and state regulations.
• A demonstrated commitment to diversity, equity and inclusion.

What else should I know?

• Applicants will receive a confirmation email that their online application has been received in response to every position to which they apply. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
• Application Open: January 3, 2023
• Application Deadline: January 23, 2023
• Salary Range - $141,492 - $180,622 per year (Range A)
• Eligible list ID: 127187

Supplemental Information - After submitting your application you will receive a request for additional information about your education and experience. In addition, 3-5 days after submitting your application, you will be emailed a Supplemental Questionnaire with position-relevant questions about your work experience and interest in the position. Please check junk/spam folders to ensure you receive these information requests.

Selection Process and Timeline - Due to the volume of inquiries we receive, we are unable to give application status updates. While we are not able to reach out to every applicant, the hiring manager will contact you directly after the filing deadline if your skills and experiences are a strong match for the position.

Stage 1 of the selection process will consist of an evaluation of applications. Stage 2 - Based on the evaluation of applications, candidates whose skills and experiences are a strong match for the position will be invited to a phone interview. Stage 3 - Candidates who most closely meet the needs of the position will be invited to participate in the panel interview selection process, including an assessment of relative job-related skills and abilities. Applicants meeting the minimum qualifications are not guaranteed advancement to Stage 2 or Stage 3 of the hiring process.

For any questions regarding the position or hiring process- please contact the recruitment analyst, Adam Romoslawski at Adam.Romoslawski@sfgov.org

Additional Information Regarding Employment with the City and County of San Francisco:

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement
• Departments which use this classification

How to Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.