Career Opportunity

Asset Management Services Manager - SFPUC (0923) (127367)

Recruitment: RTF0127366-01122989

Published: February 09, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Application Opening: 1/26/2023
Application Filing Deadline: May close at anytime but not before 2/9/2023
Annual Salary:  Range A compensation for this classification is between $131,248 and $167,492
Recruitment ID: (PBT-0923-127367 (RTF0127366-01122989)

WHO ARE WE?

San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at https://www.sfpuc.org/about-us/careers-sfpuc

Role description

Under general direction, the Asset Management Services Manager exercises responsible charge of the Water Supply and Treatment Division’s (WSTD) Asset Management Program. This position provides day-to-day oversight of the computerized maintenance management system (CMMS) in support of maintenance activities performed by Distribution, Maintenance, System Operations and Engineering sections of WSTD, and manages the asset registry to provide input for risk assessment, historic performance, replacement planning and capital improvement efforts. The Asset Management Services Manager develops and implements operational policies to ensure efficient operation of the maintenance programs; and recommends tools and technology to enhance productivity, safety, and quality.

Essential Functions:

1. Oversee the maintenance activities of utility assets which includes facilities, equipment, vehicles and infrastructure for a large utility.
2. Develop and oversee maintenance plans and priorities of the Regional Water System (RWS) assets, including water treatment plants, pump stations, reservoirs, pipelines and appurtenances, buildings, shops, heavy equipment and vehicles.
3. Collaborate with Superintendents, Facility Managers, Supervisors of the RWS.
4. Supervise, direct, support the Maintenance Planning Section.
5. Represent the division in greater SFPUC and citywide efforts in professional and organizational development of practices, policies and technologies.
6. Develop, participate and oversee the Asset Management Program for the Water Supply and Treatment Division.
7. Plan and prioritize work schedules on a continuous basis according to production targets; assign and direct the work of Maintenance Planners; schedule and coordinate work with other crafts and departments.
8. Plan, coordinate and manage integrating Asset Management into Maximo for Systems Operations Facilities, some Water Quality Facilities, some Natural Resources Facilities and WSTD Facilities for maintenance and repair PMs, CMs and projects using the Maximo system.
9. Assist in developing the annual budget needs.
10. Provide support in planning, upgrading, integrating WST, WQ, NR and SYS OPS Maximo with IT and contracted engineers to other computer systems.
11. Train in house Maximo technical support for all Planners, Managers and mobile Maximo users.
12. Perform other related duties as required.

How to qualify

Education: Possession of a Bachelor's degree from an accredited college or university; AND

Experience: Four (4) years of experience as a maintenance or construction planner, estimator and/or scheduler or equivalent in performing activities related to facilities maintenance and/or infrastructure (utilities, equipment and/or related structures) construction and maintenance; AND

License:  Possession of a current valid driver’s license

SUBSTITUTION

Experience Substitution: Master’s degree in Business Administration, Public Administration, Finance, or a related field may substitute for one (1) year of the required professional experience. 

Education Substitution: Additional qualifying experience may substitute for the degree requirement for up to two years on a year-for-year basis. One (1) year is equivalent to thirty (30) semester or forty-five (45) quarter units.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Experience using CMMS Maximo
• Asset management experience
• Strong verbal and written communication skills
• Skills and experience in talent assessment

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

SELECTION PROCEDURES

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Supplemental Examination (Weight: 100%) Exam: The purpose of the Supplemental Questionnaire (SQ) is to evaluate the experience, knowledge, skills and abilities that candidates possess in job-related areas, which have been identified as critical for this position and include, but are not limited to: Knowledge of general maintenance and repairs of large water facilities and systems; ability to communicate effectively in writing and orally; knowledge of computerized maintenance management systems (CMMS); ability to direct and coordinate work of subordinate staff and consultants; knowledge of principles, practices and techniques in effective leadership; knowledge of utility asset management principles and preventative maintenance practices; ability to establish and maintain cooperative business relationships; ability to adapt to technological and organizational change; and knowledge of computer software solutions.

A passing score must be achieved on the exam to be placed on the eligible list and continue in the selection process. Additional selection processes, like interviews, may be conducted by the hiring department prior to making final hiring decisions.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of six (6) months, and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf.

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ .

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

What else should I know?

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

·       Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst Janina Villanueva at jvillanueva@sfwater.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.