Career Opportunity

Principal Administrative Analyst II - Recreation and Park Department (1825) - (126544)

Recruitment: RTF0126524-01120772

Published: January 26, 2023

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About:

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

Specific instructions and information regarding this recruitment process are listed below:

1. Please read Critical Tips for Applying on Smartr before you apply. 
2. To submit your application, select the “I’m Interested” or “Apply Now” button and follow instructions on the screen.
3. After submitting your application, complete a Minimum Qualifications Supplemental Questionnaire
   (MQSQ) by using this link: https://www.surveymonkey.com/r/MPKFF5Q. Both an online application and MQSQ MUST be submitted by the application deadline. Failure to submit both an application and MQSQ may result in the rejection of your application.
4. Look for a confirmation email that your application has been received. See HOW TO APPLY section below for more details. 

• Application Opening: January 26, 2023
• Application Deadline: Receipt of applications may close at anytime, but not before February 8, 2023 at 5:00 pm
• Recruitment ID: 126544 / RTF0126524

About Us
Amid a dynamic and ever-evolving urban landscape, the San Francisco Recreation and Park Department stewards one of the premier urban park systems in America.  San Francisco recently became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park.  Considered by San Franciscans to be one of the City’s most popular and effective public agencies, our Department manages and maintains more than 225 parks, playgrounds, and open spaces in San Francisco, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100- acre system includes 25 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department’s responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts, and TPC Harding Park golf course.

More than 2,000 talented individuals are part of our team, from gardeners, foresters, and recreation leaders to park rangers, custodians, electricians, painters and more. Our core mission, as it has been throughout our history, is to provide opportunities for San Francisco residents and visitors alike to gather, play, learn, relax, and enjoy nature in the city.

Race and Social Equity Statement
We believe that parks and open space in San Francisco provides the opportunity to model equitable access for all.  With this belief, San Francisco became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park. The Recreation and Park Department’s goal is to close the gaps and improve equity and access to quality parks and open space, and recreation activities for historically marginalized communities.  

We envision a department that proactively infuses racial and social equity in its internal operations.  With a multi-disciplinary team of talented individuals - gardeners, recreation leaders, park rangers, custodians, craft shop personnel, park and recreation managers and more, the department is committed to doing its part to provide equitable access to parks and programs for all the communities we serve to enjoy, as well as foster a work environment where our differences are celebrated, and everyone has what they need to thrive regardless of their race, age, ability, gender, sexual orientation, ethnicity, or country of origin.

Role description

Under administrative direction plans, organizes, leads, and may supervise staff engaged in difficult, complex, sensitive, and detailed analytical work including complex quantitative analysis in the areas of accounting, budget, and financial/fiscal policies.

Essential duties include:

1. Working independently, researches and analyzes highly complex and sensitive accounting, budget and financial issues with significant financial and operational impacts, makes policy recommendations, and directs policy actions on said issues.  May direct mission-critical financial or operational projects and activities; responds to accounting, budget, financial, and operational audits and informational requests, including those of a highly sensitive nature, and may represent the department to the Mayor's Office, Board of Supervisors, Controller's Office, City Attorney’s Office, other city, state, and federal officials and departments, outside regulatory agencies and the public; and provides administrative and financial analysis including complex forecast modeling to high-level managers or a department head.

2. Plans, develops and directs the production of highly complex departmental accounting, budget, financing plans, reports, and proposals; advises executive management in the operational and capital budget development process, including formulating policy, monitoring, reporting and interpreting accounting, budget, and capital plan documents; may negotiate accounting, budget, and financing proposals for the department with the Mayor's Office, Board of Supervisors, Controller’s Office, and other agencies; prepares or supervises staff in the preparation of accounting reports, budget proposals and line-item narratives, complex capital project financings, financial analyses, recommendations and justification based on complex statistical analyses for annual, supplemental and multiyear requests.

3. Directs the financial planning, budgeting, and managing of a department’s multi-year operating budget, capital plan and budget, overall capital program, individual capital projects, and federal and state project grants; ensures compliance of fund reallocations with funding agency requirements; analyzes trends in expenditures and revenues for multi-year budgets; prepares financial and statistical reports for the department’s executive management, Mayor's Office, Board of Supervisors, Controller's Office, and funding agencies; coordinates and monitors departmental reporting to funding agencies including the subvention of funds to contracting organizations and justifies and certifies that funds are used as required.

4. Directs, plans, develops, and performs extremely complex accounting, budgeting, and financing analyses, including economic and financial forecasting, utility rate modeling and analysis, cost/benefit analysis, and capital project planning for executive management; determines appropriate methodologies and analytical models to perform difficult financial analyses, including financial forecasting, revenue and/or expense projections, capital requirements, calculation of debt capacity, and evaluation of financing alternatives utilizing specialized analytical software to produce complex analysis or data; develops and presents written and oral recommendations on difficult administrative and fiscal issues.

5. Analyzes, evaluates, interprets, and implements new and existing governmental accounting pronouncements and technical guidance; identifies problems with, develops and implements changes to current financial policies and procedures; may coordinate and oversee the annual financial audit including preparation of audit schedules and governmental accounting standards, local, state, and federal regulations.

6. Identifies, analyzes, determines, and presents findings and recommendations on the potential fiscal impact of highly complex federal, state, and local laws, regulations, rules, policies, and proposed or pending legislation; develops and recommends procedures for the department-wide implementation of enacted legislation; may act as legislative liaison to other departments; assists federal and state legislative staff in drafting legislation; advocates and testifies regarding department's position to legislators, committees, and staff; develops comprehensive accounting, budgeting, and financial responses to comply with laws, regulations, rules, policies, and proposed legislation.

7. Researches, analyzes, forecasts, and makes policy recommendations on special projects or highly visible public issues including administrative policies, practices, and procedures; manages implementation of new systems, policies, and procedures.

8. Reviews, prepares, and analyzes project cost estimates and terms for financially significant new and existing project contracts, change orders, and modifications; prepares reports of analyses and related documents; analyzes claims for additional cost reimbursement to determine validity; analyzes project contract provisions to determine appropriate reimbursement amount; conducts negotiations with contractors with regard to additional contract terms, cost reimbursement and change order provisions; prepares reports regarding claim status, settlement activities, and reimbursement amounts for use by executive management and City Attorney's Office; and maintains records of negotiations.

9. Directs and manages internal audits and manages external audits from federal, state, and local agencies. Directs forensic audits, manages accounting systems, policies and procedures. Independently reviews and evaluates the department’s business, financial, and operational program models. Conducts reviews and appraisals of models, consults with executive management on findings and recommendations.

10. May include additional duties as assigned.

How to qualify

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university AND seven (7) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and six (6) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and eight (8) years of full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and seven (7) years full-time equivalent experience performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must include four (4) years of complex budget analysis AND four (4) years of financial analysis.  Any remaining professional-level analytical experience must be in one or more of the following functional areas: development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1825, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1824 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1825.

The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this class code.

Desirable Qualifications:
The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Working knowledge of the City’s Budget and Formulation and Management (BFM) system
• Experience in capital finance management
• Capital finance and/or finance experience in a municipal organization
• Collaborative management style
• Working knowledge of the City’s Financial Accounting and Management System (FAMIS), Advanced Purchase and Inventory Control System (ADPICS), Budget and Executive Information System (EIS), Labor Distribution System (LDS) and Time Entry Scheduling System (TESS)
• Experience with complex departmental subsidiary databases and related spreadsheets
• Experience briefing and working with elected officials and other public stakeholders on the development of policy proposals
• Advanced understanding of the city’s budget process and financial structure
• Experience independently scoping and managing complex analytical projects
• Advanced proficiency in Excel and Power Point
• Excellent written and oral communication skills

Verification: 
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.  

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures:
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire Evaluation (Weight: 100%): Candidates who meet the Minimum Qualifications will be emailed a Supplemental Questionnaire. The Supplemental Questionnaire Evaluation is designed to measure knowledge, skills and/or abilities in job-related areas. Qualifying candidates will be required to respond to the essay type questions on the Supplemental Questionnaire in the time frame indicated, and submit their answers as directed.

A passing score must be achieved on the Supplemental Questionnaire Evaluation in order to be placed/ranked on the eligible list.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

What else should I know?

Certification:
The certification rule for the eligible list resulting from this examination will be Rule of Ten Scores. The hiring department may conduct additional selection processes to make final hiring decisions.

Eligible List/Score Report: 
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 12 months, and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf.  

Terms of Announcement and Appeal Rights:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit careers.sf.gov/ and begin the application process. 

• Select the “I’m Interested” or “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, @smartrecruiters.com, and @careers.sf.gov). 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Eugenia Paw at eugenia.paw@sfgov.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.