Senior Administrative Coordinator (1844)

Career Opportunity

Senior Administrative Coordinator (1844)

Recruitment: RTF0130949-01131296

Published: January 28, 2023

Accepting applications until: February 05, 2023

Contact:

Anabel Simonelli - anabel.simonelli@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

Department: Economic & Workforce Development
Job class: 1844-Senior Management Assistant
Salary range: $104,910.00 - $127,530.00
Role type: Permanent Exempt What does this mean?
Hours: Full-time

About:

We Value Equal Employment Opportunity!

The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military, and veteran status, or other protected category under the law.

About the Office of Economic and Workforce Development (OEWD)

The Office of Economic and Workforce Development (OEWD) advances equitable and shared prosperity for San Franciscans by growing sustainable jobs, supporting businesses of all sizes, creating great places to live and work, and helping everyone achieve economic self-sufficiency.

OEWD’s programs are responsible for strengthening San Francisco’s many diverse neighborhoods and commercial corridors, creating a business climate where companies can grow and prosper, and ensuring a continually high quality of life for all San Franciscans. By providing one point of contact for a variety of essential City programs and services, OEWD’s goal is to ensure that San Francisco will always be what it is today: one of the best places on the planet to live, work, and play. OEWD’s portfolio of work includes major programs and projects such as the Dream Keeper Initiative, the City’s Economic Recovery from the COVID-19 Pandemic, Job Sector Training Programs, Neighborhood Access Centers, Small Business Grant and Loan Programs, and Housing Development and Delivery.

Role description

Appointment Type: Permanent Exempt (PEX) Appointment. This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer.

The Senior Administrative Coordinator position functions as the Administrative and Operations Coordinator for OEWD. The Senior Administrative Coordinator will be responsible for coordinating facilities management of OEWD offices and overseeing the activities and staffing of the City Hall services. This position is also responsible for coordinating departmental implementation of policies and procedures such as the Language Access Ordinance and Zero Waste Program.

The Senior Administrative Coordinator will work on daily assignments and must be able to prioritize tasks and take initiative and may be responsible for overseeing other administrative staff or subordinates. This position is under general direction from the Chief Operating Officer. The Senior Administrative Coordinator will be responsible for the following responsibilities:

Managing reception area at City Hall, ensures that reception area is staffed during operating hours. Engaging with the public that may come to City Hall for meetings or inquiries.

Managing the OEWD office spaces at City Hall, which includes workspace planning and assignment. Providing support to OEWD offices located at 1 South Van Ness, and 49 South Van Ness.
Coordinating with OEWD’s Administrative Staff throughout the organization.
Coordinating conference room reservations and setup, which includes providing audio/visual service as needed. Assisting staff with securing other meeting spaces as needed.
Leading development and/or support management of OEWD Sharepoint Sites.
Managing the requisition and receipt of office supplies, transportation tokens and access cards.

Managing and/or supporting the response to Sunshine Requests.
Coordinating the recycling of office paper and other waste products within City Hall space.
Supervising the availability and functioning of office equipment including copiers, printers, and telephones.
Assisting in planning and coordinating OEWD All Staff Meetings and Events.
Assisting with the records retention and retrieval program.

Assisting staff with audio-video system and other equipment function correctly for meeting
Performing other related duties and projects as assigned.

How to qualify

Minimum Qualifications

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class.

Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.

1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND

2a. Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas;

Substitution: Applicants may substitute up to 2 years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

LICENSE AND CERTIFICATION

Applicants must meet the Minimum Qualification requirements by the final filing date unless otherwise noted.

VERIFICATION OF EXPERIENCE AND/OR EDUCATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

Filing Deadline: Sunday, February 5, 2023- 11:59PM

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

All your information will be kept confidential according to EEO guidelines.

If you have any questions regarding this recruitment or application process, please contact: Anabel Simonelli-Kupelian, Chief People Officer, anabel.simonelli@sfgov.org.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.