Career Opportunity

6323-Permit Technician III - Department of Building Inspection

Recruitment: RTF0132461-01127164

Published: March 03, 2023

Accepting applications until: March 17, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Application Opening: March 3, 2023
Application Deadline: March 17, 2023
Compensation Range: $92,114 - $111,982 https://careers.sf.gov/classifications/
Recruitment ID: PBT-6323-132462

Role description

Under direction, the Permit Technician III supervises, trains, evaluates and participates in the work of staff who perform a wide variety of paraprofessional, technical, administrative and specialized work in receiving, reviewing, processing and issuing building, electrical, plumbing and related permits and applications; determining required inspections; creating inspection records and appointments; maintaining field inspection lists and processing requests for records. Responsibilities include: interpreting and overseeing the dissemination of important technical information; handling complex issues and complaints; and assisting in the development, administration, monitoring and coordination of the budget for their sections.

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Plans, organizes and supervises building permit processing activities; supervises technical, clerical and/or other administrative support staff; develops work procedures, methods and record-keeping systems based on standard office practices and/or administrative directives; performs personnel management functions with authority in selecting and/or recommending hires, completing performance evaluations, determining work assignments, and issuing and handling disciplinary issues.

2. Interacts directly with project sponsors, permit expediters, contractors, the general public and other department representatives relative to complex plan review, permit routing, construction inspection, notice of violation, records request inspection scheduling, special inspections, complaints and code violations. Researches complex public records with regard to construction drawings, permits, calculations, soil reports and legal descriptions. Disseminates, explains, and interprets information, regulations, and policies and procedures of the department.

3. Resolves a variety of complex and difficult problems and complaints encountered by staff and department representatives regarding permit and plan submittals and processing, illegal construction, code violations and inspections.

4. Receives, reviews and evaluates complex permit applications, construction plans and supporting documentation for completeness, accuracy and conformance with local, state and federal building codes and other applicable established criteria. Resolve issues related to the determination of the need for complex pre-permit inspections and needed level of review of plans prior to permit issuance.

5. Processes and issues various complex and difficult building, electrical and plumbing permits. Determines required inspections, creates inspection records and appointments, maintains field inspection lists from permit records

6. Uses fee schedules and designated calculation methodologies to determine value and calculate and access preliminary and final fees; calculates size-based fees; collects, records and balances permit related monetary transactions. Processes applicable charges through the Department’s cashiering system, handles cash, checks and other forms of payment, performs initial reconciliation of receipts and reconciles entries with the City’s Permit Tracking System.

7. Performs extensive and complex entries into the City’s Permit Tracking System and other computer based systems, ensuring accuracy in all data including street names, names of owner(s) project sponsor(s) and design professionals, project characteristics, fees and payments, and permit contractor’s information.

8. Ensures the records and logs are compiled and maintained for various permit related files, data, documents, plans and reports.

9. Processes complex records requests associate with building permits; research permit and plans information to respond to records requests; assist customers with plans; process requests from other City Agencies; works with the vendor that scans plans; and performs scanning in-house.

10. Collects data and prepare statistical reports regarding permit intake, issuance and inspections; and supervises and/or prepares and processes administrative documents requiring extensive knowledge of department operations, policies, procedures, codes, regulations and ordinances.

11. Provides information used to develop the budget and monitors expenditures.

12. Develops and maintains procedure manuals.

How to qualify

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Experience:

Four (4) years of verifiable, building permit and plan processing experience, of which two (2) years of experience must have involved building permit and plan processing functions equivalent to the level of class 6322 Permit Technician II with the City and County of San Francisco.

LICENSE AND CERTIFICATION

Possession of the Permit Technician Certification, issued by the International Code Council, or equivalent issuing agency, is required within two (2) years of appointment.

What else should I know?

SELECTION PROCEDURES
Supplemental Questionnaire (Weight: Qualifying): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application at a later time. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Written Examination (Weight: 100%): 
Candidates will be administered a written multiple-choice examination to determine their relative knowledge, skill and ability level in one or more of the following job related areas as appropriate. These areas may include, but not be limited to: Extensive knowledge of construction drawing conventions and general information presented on construction plans; extensive knowledge of legal authority of department with regards to public disclosure, right of entry, denial of services, permits, enforcement actions administrate regulations and appeals processes; cash handling principles and basic arithmetic; technical terminology; supervisory principles, practices and techniques.

This is a standardized written multiple-choice examination. In accordance with Civil Service Rule 111.11.4, inspection privileges do not apply to the questions and answers in this examination.

The score you achieve on this examination shall be valid and "banked" for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take this test again should you apply and be found eligible for a future announcement for which this particular test is used. If the test for this future announcement is held within 1 year of the date of this examination, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which this test is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent (even if it turns out to be lower than your original score).

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 12 months, and may be extended with the approval of the Human Resources Director.

Certification Rule:
The Certification Rule for the eligible list resulting from this examination will be Rule of Three Scores. 

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.] The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Kat Leblanc by email at katsuina.leblanc@sfgov.org. 

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.