Privacy and Data Sharing Officer (Planning, Performance and Strategy) - Dept. of Homelessness and Supportive Housing (1824)
Published: June 02, 2023
Contact:Shannon Nishimura-Chiu - firstname.lastname@example.org
Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More
Job class: 1824-Principal Administrative Analyst
Salary range: $128,050.00 - $155,662.00
Role type: Temporary Exempt What does this mean?
6/1/23 - This job ad is being amended to reflect a change in minimum qualifications. Applicants who have already applied do not need to re-apply. Applicants are encouraged to apply immediately as this job ad may come down at any time.
3/14/23 - This job ad is being reopened to collect additional applications. Applicants who have already applied do not need to re-apply. Applicants are encouraged to apply immediately as this job ad may come down at any time.
Application Opening: 2/24/23
Application Deadline: May close at any time but no sooner than 3/10/2023
Compensation Range: $128,050 - $155,662 annually
Recruitment ID: List ID 131921; RTF0131920-01153753
This is a Temporary Exempt position, special project-based position limited to no more than 3 years in duration. This position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Department Head.
Who We Are
Through the provision of coordinated, compassionate, and high‐quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one-time. The Department provides assistance and support to homeless and at‐risk youth, adults and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco. Services including outreach, homelessness prevention, emergency shelter, drop‐in centers, transitional housing, supportive housing, short‐term rental subsidies, and support services to help people exit homelessness. For more information on the department, please visit our https://hsh.sfgov.org/.
What We Do
San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing (HSH), founded in 2016, is a national leader in the movement to end homelessness by developing a coordinated, equity-driven, client-focused system of compassionate services while piloting innovative models, and implementing best practice solutions with measurable results. HSH’s Homelessness Response System (HRS) oversees and implements a system of care that shelters, houses, and serves approximately 14,000 people daily. Major programs include: street outreach and service connection through the Homeless Outreach Team (SFHOT); 3,000-bed shelter system for adults and families including shelters for members of the LGBTQ community; rapid rehousing rental subsidies for families, adults, older adults, and transitional aged youth; the Problem Solving and flexible financial assistance programs; and robust supportive housing programs with nearly 10,000 units which provide permanent housing and services to formerly homeless individuals and families.
The HSH Privacy and Data Sharing Officer develops, updates and oversees compliance with the Department’s privacy policies, procedures, data sharing agreements and related resources. This position upholds the privacy rights of San Franciscans experiencing homelessness, ensures compliance with the law, and oversees the sharing of confidential client data. This key position works cross functionally with units in both the programs and administrative divisions of HSH, and with other City department partners.
Essential Duties and Responsibilities
- Serves as the Department’s primary internal resource regarding the appropriate collection, storage, transmission, and disposal of confidential client information.
- Serves as the Department’s data sharing lead. In partnership with the City Attorney’s Office, HSH leadership, and other internal stakeholders, develops and administers complex data sharing agreements, business associate agreements, and other documents that allow for the legal sharing of protected data.
- Coordinates approvals of data sharing agreements with internal stakeholders and the City Attorney.
- Researches local, State and Federal privacy regulations as they relate to functions of the Department. Gathers relevant data, information, and documentation from a variety of sources. Provides summaries and recommendations to guide Department decision-making and changes to procedures, business process and policy.
- Maintains a log and central repository of all executed data sharing agreements; tracks expiration dates and ensures timely review and renewal of expiring agreements.
- Partners with the Data & Performance team, ONE team and programs staff to support data matching requests in adherence with executed data sharing agreements.
- Serves as subject matter expert and ‘owner’ of the Department’s key Privacy tools, including the Notice of Privacy Practice and release of information forms.
- Develops and improves additional Privacy-related resources, including: Privacy handbook, Privacy assessment, live and/or and recorded trainings on data privacy, and additional privacy policies and resources.
- Plans and coordinates trainings regarding privacy requirements and best practices for HSH staff and contractors. Maintains a log of staff training compliance.
- Serves as an internal resource regarding HUD privacy laws, HIPAA, and related privacy regulations. Liaises with the City Attorney and other departments’ Privacy Officers regarding complex or ambiguous cases. Supports assessment of risk as related to compliance with privacy requirements. In partnership with the HSH IT and ONE teams, serves as Department lead in coordinating audits and corrective action plans related to data privacy.
- Provides consultation and support in contract monitoring as relates to compliance with data privacy requirements. Partners with Contracts team and Programs Compliance Specialist to ensure that contracts and grant agreements reflect standard, updated language related to safeguarding confidential data.
- Ensures that adequate procedures are in place and followed for response to incidents involving the potential or actual exposure or disclosure of personal or institutional information and leads the Department response to privacy breaches. Addresses questions and concerns from HSH staff and contractors; staffs a Privacy Officer inbox.
- Overall, ‘owns’ the policies, resources, and trainings that support a culture of protecting client privacy and compliance with privacy laws throughout San Francisco’s Homelessness Response System.
- Performs other related duties and responsibility as required.
How to qualify
Possession of a baccalaureate degree from an accredited college or university, and five(5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements”.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Resumes will not be accepted in lieu of a completed City and County of San Francisco application.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process.
Prior to appointment, applicants may be required to take a tuberculosis (TB) screening test.
What else should I know?
- Information About the Hiring Process
- Conviction History
- Employee Benefits Overview
- Equal Employment Opportunity
- Disaster Service Worker
- ADA Accommodation
- Veterans Preference
- Seniority Credit in Promotional Exams
- Right to Work
- Copies of Application Documents
- Diversity Statement
HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.
- Select the “I’m Interested” button and follow instructions on the screen
Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst Shannon Nishimura-Chiu at email@example.com.
CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.