Career Opportunity

OnBase Analyst - Information Technology - Office of the Treasurer & Tax Collector (1064) (128956

Recruitment: RTF0128953-01151391

Published: March 17, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

The application deadline has been extended to accept more applications.  If you submitted an application already, there is no need to reapply.

This is a Position-Based Test conducted in accordance with CSC Rule 111.A

Application Opening: Thursday, February 2, 2023

Application Deadline: Sunday, March 19, 2023, 11:59 PM

Recruitment ID: PBT-1064-128956

Role type: Permanent Civil Service What does this mean?

ABOUT THE OFFICE

The Office of the Treasurer & Tax Collector serves as the banker, tax collector, collection agent, and investment officer for the City and County of San Francisco. As the entity responsible for safeguarding the City’s money, the Office uses this expertise and authority to assist San Francisco residents through award-winning programs and initiatives that help low-income families build economic security and mobility.

VISION

We are committed to providing excellent services for taxpayers, customers, and our community. By promoting diversity, equity, and inclusion, we are a stronger, smarter, and more informed government agency.

INFORMATION TECHNOLOGY SERVICES

You will be joining a talented technology team that works hard and is ever striving for innovation and growth. We will challenge you to create balanced and effective technology solutions. We are vital in achieving our departmental mission, as we collaborate with multiple business sections, vendors, and external enterprise-wide stakeholders to provide our public service.

Role description

Under general direction of the Senior Systems Information Applications Engineer, this position is involved in all areas of analysis including design, configuration, testing and upgrades of OnBase Hyland application software.  The incumbent provides technical leadership and direction and assumes technical responsibility for completion of major programming projects that include enterprise workflow, correspondence, forms, and online applications systems. The incumbent should be passionate about using technology to improve day to day operations of staff and external users and must enjoy working in team environments with their work integrating with colleague's technical solutions on other software applications.

ROLE DESCRIPTION

The following list of essential job duties is an example of expected job duties, but it is not intended to be an exhaustive list. Duties include:

• Works with peers, and other IT colleagues and vendors to gather requirements, assess needs, investigate options, and recommend appropriate solutions utilizing OnBase.
• Manages and supports the Department’s OnBase document content management system, setup user department wide access, roles, and security, managing errors and issues reported by users.
• Setups the document retention and purging of documents.
• Manages the development of OnBase workflow and work view solutions, unity scripts and API calls.
• Develops interfaces between OnBase and other applications using Hyland’s Unity toolkit, external database links, API/web services and/or custom integration applications to link enterprise applications with OnBase solutions, achieving a seamless user experience.
• Designs and implements recommended solutions, includes developing and configuring specific back-end elements and front-end features; utilizing usable web presence with JavaScript, HTML/HTML5, CSS coding and Microsoft SQL scripting to validate, store, retrieve, and manipulate data from back-end SQL database.
• Performs peer design and implementation reviews.
• Stays current on upcoming features/upgrades/trends and evaluate and implement them as appropriate to keep the system current and optimized and work with vendor to handle application upgrades and implement complex document management solutions.
• Develops, endorses, and enforces guidelines and standards for product usage and solution development.
• Participates in project team meetings, user meetings and meetings with vendor/consultants.
• Ensures that technical activities and projects are completed by the deadline, in an efficient manner consistent with defined business and technical requirements AND
• Performs other related duties as assigned.

How to qualify

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

EDUCATION

An associate degree in computer science or closely related field from an accredited college or university OR its equivalent in terms of total course credits/units [i.e., at least sixty (60) semester or ninety (90) quarter credits/units with a minimum of twenty (20) semester or thirty (30) quarter credits/units in computer science or a closely-related field]. AND

EXPERIENCE

Five (5) years of experience in applications or software programming or development. AND

SPECIAL CONDITIONS:

• Current Hyland OnBase Certified Workview Developer (OCWV) AND
• Current Hyland OnBase Certified API Developer (OCAPI)

The above minimum qualifications reflect special conditions associated with the position(s) to be filled.  They may differ from the standard minimum qualifications associated with this class code.

In order to expedite the hiring process, please attach your Current Hyland OnBase Certified Workview Developer (OCWV) AND Current Hyland OnBase Certified API Developer (OCAPI) documentation to your application at time of submission.

Substitution:

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). One (1) year is equivalent to thirty (30) semester units or forty-five (45) quarter units with a minimum of 10 semester / 15 quarter units in computer science or a closely related field.

DESIRABLE QUALIFICATIONS

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Three (3) Years’ experience in OnBase Development Experience, Workflow Experience and System Administration Experience on OnBase 17 and higher
• OnBase Certified System Administrator  (OCSA)
• OnBase Certified Workflow Administrator (OCWA).
• Web page development and troubleshooting using HTML, CSS, C#.NET & Java/J2EE. Knowledge of MS SQL

VERIFICATION

Applicants may be required to submit verification of qualifying education, experience, and special conditions at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your City & County of San Francisco Smart Recruiters application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco Smart Recruiters application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures
The selection procedure will include evaluation of the application packet in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates.

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ) (Weight: Qualifying): Candidates will be prompted to complete a Minimum Qualifications Supplemental Questionnaire as part of the online employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Training and Experience Evaluation/Supplemental Questionnaire (SQ) (Weight: 100%):

The SQ will be sent via email to those qualified candidates who demonstrate they meet the minimum qualifications. The SQ is designed to measure knowledge, skills and/or abilities in job-related areas that have been identified as critical for satisfactory performance in this position, including but not limited to: advanced knowledge of Hyland OnBase, version 17 or later releases, knowledge and experience in OnBase configuration, integration, and development of advanced workflow and work view applications; Experience in OnBase Document import process, scan queue configuration, document retention and purging, reporting dashboards, Hyland mobile and iPad access, workflow and WorkView; Experience in support, management, configuration, and upgrade of OnBase system, deploying OnBase on web and unity client, and Unity form design; advanced experience and knowledge of OnBase Unity scripting, OnBase API calls and integration with OnBase REST/API Web services.

Candidates will be required to submit the completed SQ via email in the time frame indicated and responses on the SQ cannot be changed once submitted. The SQ's will be rated and scored by a panel of Subject Matter Experts. A passing score must be achieved on the SQ in order to be placed/ranked on the Eligible List.

What else should I know?

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

Eligible List Duration: The duration of the eligible list resulting from this examination process will be 6 months, and may be extended with the approval of the Human Resources Director.

Certification: Certification rule for the eligible list resulting from this examination will be Rule of the Seven (7) Scores.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see here.

Terms of Announcement and Appeal Rights:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ .

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. the standard for the review of such appeasl is "abuse of deiscretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the items(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeal must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Candidates will be placed in rank order according to their final score on the SQ.  After the confidential eligible list/score report is adopted, the department may administer additional selection procedures to make a final hiring decision. All relevant experience, education and/or training must be included in the application to be reviewed during the scoring process. The department may administer additional position-specific selection procedures to make final hiring decisions.

Additional information regarding Employment with the City and County of San Francisco:

• Conditions of Employment and Other Important Information
• Diversity Statement
• Information about the Hiring Process
• Conviction History
• Disaster Service Workers
• Employee Benefits Overview
• Equal Employment Opportunity
• Copies of Application Documents
• Seniority Credit in Promotional Exams
• Right to Work
• Reasonable Accommodation
• Veterans Preference

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the analysts Guillermo Tapia at Guillermo.Tapia@sfgov.org

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.