Career Opportunity

Purchasing & Logistics Coordinator (1840 Junior Management Assistant) - SF Department of Elections

Recruitment: RTF0133558-01126440

Published: March 25, 2023

Accepting applications until: April 07, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

About the Department of Elections  

The mission of the Department of Elections (Department) is to provide equitable access to voting and election-related services and to conduct free, fair, and functional elections for the City and County of San Francisco.

Serving more than half a million registered voters, the Department maintains open and transparent operations in order to inspire public confidence in the integrity of San Francisco’s elections. The Department is committed to maintaining an inclusive workplace by providing the training, resources and tools necessary for all employees to succeed in delivering equitable services to City residents. (To learn more about the Department’s internal racial equity goals, please read our 2021-23 Racial Equity Action Plan.) To find out how our employees put democracy into action on a day-to-day level and learn about some of the tasks that Department of Elections are involved in, watch this short video about  Working at the Department of Elections.

Role description

The Department is seeking applications for an 1840 Junior Management Assistant position. In addition to performing the range of duties assigned to the 1840 job class, the person in this position will assist in conducting and organizing the Department’s purchasing activities and election-specific logistics, services and programs. Specifically, the 1840 Purchasing and Logistics Coordinator will be responsible for:

Purchasing: Purchasing responsibilities include review of departmental purchasing requests, and procurement of supplies, materials, equipment, and services for the Department. The person in this position maintains responsibility for acquisition of suitable products and services, at the best price and within the delivery time required, while ensuring that that all purchases conform to City and County of San Francisco policies. The person in this position will also assist with contracting, working with City agencies, such as the Civil Service Commission and the Office of Contract Administration, in preparing and monitoring the executed contracts.

Logistics Coordination: The person in this position maintains responsibility for coordinating various election activities and serving as liaison to other City agencies and departments such as City Hall Building Services, Reproduction & Mail Services, Sheriff's Department, Central Shops, Department of Public Works, and the United State Postal Service. Other election specific responsibilities include preparation of rental plans for approximately 200 vehicles each election, including coordinating delivery and return of the vehicles; preparation of plans for the space required to execute various election processes for each election and coordinates various office support services.

Election Services and Programs: The person in this position participates in the development and implementation of practices aimed at increasing the effectiveness and efficiency of the divisional processes, reducing administrative costs, and further streamlining services in anticipation of the future needs of San Francisco voters. Assists with the implementation of new programs and/or processes for the purpose of achieving organizational objectives and ensuring compliance with legal requirements.  Hires, trains, and oversees personnel assigned to serve as Voter Guides in the City Hall Voting Center.

The ideal candidate should have a demonstrated ability to: 1) Plan, organize, and direct large, complex, logistical and purchasing operations involving a large number of personnel and locations; 2) Multitask and manage heavy peak workloads and statutory deadlines; 3) Interpret, explain and enforce the provisions of governing laws and regulations; and 4) Establish and maintain effective working relationships with division managers, other city agencies, and the general public.

Position Salary:

$36.9875 to $44.975 hourly

$76,934 to $93,548 annually

How to qualify

Minimum Qualifications

Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function;

Substitution: Applicants may substitute up to 2 years of required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

The Department is committed to reaching job seekers from underrepresented communities. Applicants with such backgrounds are therefore strongly encouraged to apply. 

In addition to submitting an application, please submit a current, detailed resume AND cover letter which describes how you meet the minimum and desirable qualifications to david.broekelschen@sfgov.org. Documents must be received by 5:00 p.m., Friday, April 7, 2023.

If you have any questions regarding this recruitment or application process, please contact David Broekelschen via email at david.broekelschen@sfgov.org.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Carol Isen - Human Resources Director

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.