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Career Opportunity

Workforce Program Analyst, SFPUC External Affairs Bureau, Community Benefits Division (Class #1822)

Recruitment: RTF0133723-01130124

Published: March 30, 2023

Contact:

Arlena Winn - arlena.winn@sfdpw.org

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Department: Public Utilities Commission
Job class: 1822-Administrative Analyst
Salary range: $99,450.00 - $120,900.00
Role type: Temporary Exempt What does this mean?
Hours: Full-time
 

About:

 

The  San Francisco Public Utilities Commission is hiring for a job opportunity with the agency's External Affairs Bureau, Community Benefits (CB) Team.  The CB Workforce Program Administrative  Analyst analyzes and assesses the success of the range of current projects that connect local youth, young adults and first time job seekers  with learning, apprenticeship, job training, employment and business opportunities with and related to the SFPUC.  Keep  reading to find out more about this exciting career opportunity. 

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Snap Shot of the Job
 

Job Ad Opening: Friday, March 31, 2023

Job Ad Closing:  Thursday, April 6, 2023

  • Fill Type: Temporary Exempt   "At Will"       
  • Duration: 3 year Project Position     
  • Time Commitment: Full-Time 
  • Schedule:  Regular 
  • Salary:  1822 Salary Grade   |  $94,900 to $115,362 annually 
  • Health Benefits: Eligible Date of Hire 
  • Recruiter: Arlena Winn, awinn@sfwater.org 
  • Job Description: See Below

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WHO WE ARE

We are the San Francisco Public Utilities Commission (SFPUC) , headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.

OUR MISSION  

To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

OUR VISION                      

We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

More About SFPUC: 
We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment.  We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality. As you explore career opportunities with us, download our career guide and learn about what you can expect during the hiring process. 

We Are An Equal Employment Opportunity Employer: 
The City and County of San Francisco, "the City" encourages women, minorities, and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law. 

Diversity, Equity, and Inclusion: 
The City's Department of Human Resources (DHR) is committed to providing a diverse, equitable, inclusive, and belonging environment for the City and County of San Francisco , where all employees and prospective employees experience fairness, dignity, and respect. DHR’s mission is to use fair and equitable practices to hire, develop, support, and retain a highly-qualified workforce. The resources support and expand on the Mayor’s Executive Directive 18-02, "Ensuring a Diverse, Fair, and Inclusive City Workplace." 

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Role description


About the Community Benefits Division of the External Affairs Bureau

The External Affairs Bureau at the SFPUC oversees the Agency's local, state and federal legislative and policy activities, communications and community engagement community benefits and environmental justice programs.  The Community Benefits Division develops the strategic frameworks for Agency-wide community benefits and environmental justice programs and activities, partners with community-based stakeholders and other City & County of San Francisco agencies, manages pilot programs, and evaluates community outcomes related to investments and partnership

About the Career Opportunity

Under the direction of the  Community Benefits Workforce Development Manager and working closely with the  Strategy, Planning & Innovation team, the Workforce Program Analyst will  analyze and assess the success of the range of current projects that connect local youth, young adults and first time job seekers  with learning, apprenticeship, job training, employment and business opportunities with and related to the SFPUC. They will be charged with the responsibility to lead the Workforce Program Strategy Redesign and Support Project.

About the Project:

Milestones:

1. Coordinate Project Learning Partnership Grant Program and other current grants.

2. Evaluate past project monitoring report data and identify trends regarding impact. 

3. Assess strengths and gaps in the current portfolio.

Deliverables: 

1. Project Learning Partnership Grant and other current grants execution.  

2. Evaluation Reports

3. SWOT analysis of current programming. 

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What You Will Do:   

  • Provide day-to-day support to implement the SFPUC-wide Education and Youth Workforce programs and vision.
  • Administer and evaluate strategic initiatives and grant programs.
  • Provide budget and contract analysis for the management of program funds.
  • Provide project management for grant programs and professional services contracts, including coordination with the Contract Administration Bureau, vendors, or grantees; communicate and track deliverables, provide oversight of invoicing and payment processes; and report to internal and external stakeholders on grant or contract progress.
  • Manage progress monitoring and track performance metrics for Education and Workforce initiatives, and prepare reports and presentations for SFPUC management, commissions/oversight committees, and the general public regarding Education and Workforce programs and grants.
  • Make informed analytical and policy recommendations on a variety of education- and workforce-related issues, with a focus on developing the future generation of environmental stewards and the utility workforce.
  • Prepare comprehensive studies, evaluations, and reports as-needed to support policy decisions; advocate funding needs; and assess future financial trends, opportunities, and constraints.
  • Develop strategies to engage kindergarten through high school students in the SFPUC service territories to deepen eco-literacy, awareness of SFPUC operations, and foster environmental stewardship.
  • Scope out and establish new relationships throughout the agency for internship or field trip site hosts 
  • Establish, maintain and foster harmonious working relationships with those contacted in the course of work; and
  • Perform other duties as assigned per the City's 1822  job specifications.


Essential Duties: 

This 1822 classification’s following essential duties include but are not limited to:

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.


1. Performs research, compiles and analyzes information/data regarding a variety of administrative, management, fiscal and organizational issues: identifies issues and determines analytical standards in consultation with supervisor, manager, departmental personnel and other individuals/experts; gathers relevant data, information and/or documentation from a variety of sources; analyzes information and documentation and develops tentative findings; discusses and/or coordinates analysis and tentative findings with supervisor, management staff and/or other appropriate individuals; develops or assists in developing recommendations and/or course of action; gathers additional information and/or revises methodology as needed.


2. Prepares or assists in the preparation of a variety of management reports: compiles and evaluates information in preparation for writing report; presents background information and description of analytical standards; outlines findings and recommendations and prepares logical supporting documentation; writes or assists in writing final reports and documentation for evaluation by administrative and/or management staff; presents reports, including formal presentations to groups.


3. Performs analysis for development of administrative, management, program and organizational policies and procedures: consults with managers, administrators and other staff to determine parameters for analysis and other background information; analyzes existing policies, procedures and work practices; analyzes the effect of proposed and existing legislation, regulations and law on organizational policies and procedures; compiles information and documentation in preparation for producing reports and/or drafts reports for management/administration.


4. Performs analysis for budget development and resource planning: performs or assists in needs analysis and trend analysis based on research and consultation with managers and administrative staff; consults with managers and assists in resource planning and development of annual budget estimates; reviews and analyzes budget requests from administrators; compiles information and documentation in preparation for producing reports and/or drafts reports related to budget and resource planning issues.


5. Performs analysis for budget administration and/or fiscal/financial reporting: monitors and analyzes expenditures and accounts to ensure compliance with budget parameters; gathers information and prepares documentation related to fiscal/financial reporting; performs and/or assists in fiscal/financial analysis; compiles information and documentation in preparation for producing and/or drafts fiscal/financial reports.


6. Performs analysis for development and administration of competitive bid processes and contractual agreements: identifies and analyzes needs, goals, available funding and other criteria; develops or assists in development of contract/lease specifications; preparing requests for proposals and bid solicitation; performs or assists in analysis of bid information provided by contractors; assists in establishment/maintenance of contractual relationships; performs or assists in analysis for monitoring and enforcement of legal agreements to ensure compliance.


7. Performs analysis for monitoring of grants received by department; writes or assists in writing grant proposals; analyzes funding parameters and other requirements specified by grantor; monitors departmental expenditures to ensure funding parameters are met; analyzes other criteria to ensure compliance with standards required by grantor.


8. Perform other duties as assigned. 


"Class 1822 Administrative Analyst is distinguished from Class 1823 Senior Administrative Analyst in that the latter performs duties of a more difficult and complex nature. Class 1822 Administrative Analyst is distinguished from Class 1820 Junior Administrative Analyst in that the latter is an entry level class performing less difficult and complex duties.

Supervision Exercised: Depending on assignment, may serve as lead worker to clerical, technical staff and/or subordinate professional staff.

According to Civil Service Commission Rule 109, the duties specified above are representative of the range of duties assigned to1822 Administrative Analysts and are not intended to be an inclusive list.
 

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How to qualify


If you are interested in a job like this, we are looking for people that have the following minimum qualifications:  Applicants must meet the minimum qualification requirements by the Job Ad final closing date unless otherwise noted.


Qualify By:

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work, as described in Note A; 

OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; 

OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; 

OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.


LICENSE AND CERTIFICATION: None


Desired  Knowledge, Skills and/or Abilities: 

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. 


Below DQ’s pulled from 1820 Youth Programs Job Ad)

  • Experience and interest in workforce development, youth development, education, environmental justice, and racial equity fields.
  • Project management, planning, and organizational skills, including ability to handle multiple projects simultaneously in a fast-paced environment, and prioritize projects based on agency objectives.
  • Experience in grant management and budget/contract analysis.
  • Experience in program evaluation and data management.


Notes on Qualifying Experience and Education:


Note A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.


Note B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.


VERIFICATION:  Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information on how to verify experience and education can be found here:   verifyignhttp://sfdhr.org/how-verify-education-requirements.

City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.

Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations must be submitted.

Note: Falsifying one’s education, training, or work Note: experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco

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What else should I know?


Questions???? 
Contact the assigned Recruiter, Arlena  via email: awinn@sfwater.org. 

Confidentiality Note: 
All your information will be kept confidential according to EEO guidelines.

Selection Procedure:  
Only those candidates who most closely meet the needs of the Department will be invited to continue in the selection process.  Applicants who meet the minimum qualifications are not guaranteed to advance through all the steps in the selection process.

AW, 03.31.2023  |  TEX-1822-133724  |  01130124

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CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.