Career Opportunity

Capital Planning Manager (Manager II) - SF Public Works (0923 TEX)

Recruitment: RTF0133562-01154115

Published: April 08, 2023

Accepting applications until: April 07, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

San Francisco Public Works has a far-reaching portfolio with a $352 million annual operating budget, an active capital portfolio that exceeds $3 billion and a workforce of 1,600-plus employees. The department operates around the clock, touching every neighborhood in San Francisco. The staff designs and manages construction of civic buildings and streets; cleans and greens the right of way; maintains civic buildings; manages multi-million-dollar bond programs; trains people for jobs; keeps the right of way free of hazards; paves the roads; repairs bridges and public stairways; expands accessibility; and works at the forefront addressing some of San Francisco’s biggest challenges, including homelessness. With a mission to enhance the quality of life in San Francisco for residents, visitors and business owners, Public Works is committed to providing outstanding public service through an equity lens.

We invite you to learn more about the three workplace core values we live and embrace every day here at Public Works, visit our site here: Respect, Integrity, and Responsiveness.

San Francisco Public Works (SFPW) is currently recruiting for a Capital Planning Manager (0923 Manager II).

Appointment Type: Temporary-Exempt (TEX), Category 18. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer and not exceed 36 months.

Application Opening: Monday, April 4, 2023
Application Deadline: Friday, April 7, 2023
Compensation Range: $151,918 - $193,856 Annually
Recruitment ID: RTF0133562/ TEX-0923 -1154115

Role description

Under the direction of the Finance Manager, as the Capital Planning Manager, you will be responsible for managing the annual Capital Improvement Program (CIP) development process and overseeing the implementation of the program after its approval. The Capital Planning Manager regularly serves as the division’s liaison with City stakeholders, external stakeholders, and governmental agencies (Caltrans, FHWA, MTC, CTA). Additionally, you will be responsible for administering functions related to the Public Works annual operating budget and assisting the Finance Manager, Executives, and Project Managers with analyzing data, producing reports, and monitoring the use of funds, as necessary.

This is an exciting position for people who enjoy new projects and will eagerly embrace the complexity of the Capital Improvement Program and new financial systems to ensure projects are funded in accordance with the rules, and delivered on time and on budget.

The Capital Planning Manager has the following essential duties:

• Develops, implements, monitors, and modifies procedures and administrative monitoring practices for capital project development and operating budget functions;
• Coordinates the development of the annual capital budget submittal and the 10-year CIP; 
• Lead grant procurement and capital funding efforts for Public Works’ infrastructure transportation, accessibility, and Right of way (ROW) projects. Prepare Public Works’ capital plan and budget for transportation and ROW programs.
• Coordinate with staff in related city agencies, Capital Planning, and the Mayor’s Office, as needed. Work with project staff and accountants to ensure the timely use of funds, manage expenditures to ensure compliance with funding restrictions, and prepare necessary reports.
• Working with stakeholders to secure long-term funding for street resurfacing. Provide research and analysis to support funding for this and other capital needs, including the ADA transition plan.
• Develop financial analysis of Public Works capital programs. Work with the Capital Planning Program to communicate funding and scheduling needs of our capital programs.
• Work with MTA and other City departments to identify opportunities to coordinate safety enhancement work with DPW capital transportation and ROW projects.
• Monitor federal, state, and local transportation legislation and proposals. Advise Executive Managers and Director on advocacy strategies in response to legislation or transportation planning and programming policy impacting Public Works.
• Working collaboratively with governmental agencies, such as Caltrans or the County Transportation Authority (CTA), to obtain grant funds for other funding sources for projects.
• Assist with the management of the budget submissions for Public Works Operating Bureaus by analyzing prior year expenditures, aligning the budget with Department goals, objectives, and programs; making recommendations to Bureau management based on the analyses; and developing budget line-item narratives to justify requests.
• Analyzes budget monitoring and financial reporting, and provide managers with expenditures and revenue snapshots and trends including practical options for potential cost overruns and budget balancing. 
• Planning, organizing and directing the overall management, direction, and oversight of the Capital Planning section; plans, develops, and implements section policies and procedures, and administers staff functions to ensure departmental goals and objectives are achieved
• Oversees the creation of capital project reports and their administration to ensure projects are funded in accordance with rules, and delivered on time and on budget
• Perform additional duties as assigned.

How to qualify

MINIMUM QUALIFICATIONS:

Education: 
Possession of a baccalaureate degree from an accredited college or university in Business Administration, Economics, Finance, Urban Planning, Urban Studies, Public Policy, Public Administration or a closely related field; 

AND

Experience:
Three (3) years of increasingly responsible professional level budget and analytical experience in a governmental or large organization with 35 or more personnel.

Substitution: Additional qualifying experience may be substituted for up to 2 years of the required education. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30-semester units/45 quarter units.

Notes:

1. One year of full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week).  Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
2. Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

DESIRABLE QUALIFICATIONS:
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Experience performing complex revenue and expenditure reporting, forecasting, and historical trend analysis for a governmental agency and capital projects;
• Experience with developing cash flows for capital projects;
• Experience related to governmental budget and fund accounting practices;
• Experience with PeopleSoft Financials and other computer systems used for capital projects;
• Experience facilitating the implementation of large financial systems;
• Experience related to managing and reporting capital projects;
• Experience working with large capital projects with multiple funding sources;
• Understanding of the City and County of San Francisco capital planning and funding process.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedure:
The selection process will include evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluation qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will move forward in the recruitment process.

Minimum Qualification Supplemental Questionnaire (MQSQ):
Candidates may be required to complete an MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the Exam Analyst, Lateef Taylor, at Lateef.Taylor@sfdpw.org

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.