Career Opportunity

Citywide Budget Manager Assistant - Controller's Office (1825)

Recruitment: RTF0133731-01139983

Published: August 23, 2023

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About:

Citywide Budget Manager Assistant/System Liaison - Hybrid onsite/remote

The Controller’s Office Budget & Analysis Division is seeking a detail-oriented leader who is inspired by our mission of ensuring the City’s financial integrity and motivated by our vision to be a model for good government and to make the City a better place. Our team is uniquely situated in the City’s financial ecosystem, allowing analysts to learn about policy development, budgeting, accounting, administration, and financial reporting from a citywide perspective. This position provides an opportunity to be integrally involved in the development of the City’s $14 billion budget by assisting the Mayor’s Budget Office, Board of Supervisors, and City departments. Our department and division work with intention to maintain a welcoming and supportive environment that prioritizes professional development and mutual encouragement. We love what we do and enjoy meeting others who are eager to learn with us and make a difference in the public sector!

Specific information regarding this recruitment process are listed below:

Application Opening: 4/13/2023 / Re-opened 7/10/2023

Application Deadline: Continuous 

Compensation Range: $140,218 and $170,534 annually (Additional Steps require Department Approvals)

Role description

Position Description:

The position works closely with the Controller’s Office Budget System team to align system and business processes, conducts complex fiscal analysis, guides analysts in the division, and assists the Citywide Budget Manager throughout the budget cycle, from base budget development monitoring actuals and projections through quarterly reports, multi-year financial forecasts, year-end analyticals, and other financial analyses. This is a unique opportunity to gain exposure to all City departments, to help lead a team that provides critical work for the City, and to expand understanding of the City’s personnel costs, which comprise approximately half of the City’s annual budget.

Primary duties are to aid the management of the budget development and submission process with 50+ City departments, to lead analysis and entry of salary and fringe benefit updates, assist with oversight of analytical budget tasks, to lead and participate in regular reporting to policy makers and the public, and to assist in coordination with the Mayor’s Budget Office at the direction of the Citywide Budget Manager. The position will assist with  staff supervision in work related to the budget; help facilitate training related to the budget and associated procedures across the City; assist with the development and implementation of budget instructions; prepare fiscal legislation; represent the Citywide Budget Manager, division, and department at meetings; assist with development and oversight of fiscal and legislative analyses; and assist in the preparation of reports that may include the Countywide Cost Allocation Plan, quarterly financial reports, the Five-Year Financial Plan, fiscal year-end, and others. This position reports to the Controller’s Office Budget and Analysis Division Citywide Budget Manager.   

A critical component of the position is working regularly with the Controller’s Office Systems team regarding the budget system in each phase of the budget process, from updating the base budget through loading the final approved budget into the financial system. As we are in the second year of implementing a new budget system, nimble response to business process and user needs requires ongoing collaboration with the Budget System team.

Essential duties include but are not limited to:

• Planning, assigning, training and supervising the work of analysts, particularly the work of those engaged in preparing the Annual Appropriation and Salary Ordinances, processing supplemental appropriations, and drafting legislation.
• Preparing, analyzing, and loading salaries and fringe benefit rate updates into the budget system.
• Assisting with preparing budget instructions, in coordination with the Mayor’s Budget Office.
• Preparing and reviewing analyses needed for financial and budget reports.
• Advising departments on manual and automated budget system procedures.
• Providing training in budget planning and submission.
• Assisting with the coordination of budget processes with multiple City entities, including the Clerk of the Board of Supervisors, Office of Public Finance, Capital Projects. Committee, Budget and Legislative Analyst, and Committee on Information Technology.
• Provides input with the timing and content of budget system inputs, including analysis of and updates to data elements (e.g., wage rates, fringe benefits), capital, debt service, etc.
• Assisting the Mayor’s Office and the Board’s Finance Committee during the citywide budget hearings.
• Assisting with balancing the Mayor’s, Finance Committee, and Board phases of the budget,
• Making informed, effective decisions and take responsibility for project/task completion.
• Communicating orally and in writing in a clear, concise, efficient and effective business manner.
• Establishing and maintaining harmonious working relationships with those contacted in the course of shifting priorities and deadlines.
• Working with the Budget System team to identify opportunities for improvement and implement changes in the budget system to serve business needs
• Developing and delivering budget system training
• Updating the Division Director, Controller, Mayor’s Budget staff, and other stakeholders as needed

The position is full time, and overtime work will be required during the budget season, typically April through mid-July.

How to qualify

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university AND seven (7) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and six (6) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and eight (8) years of full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and seven (7) years full-time equivalent experience performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:
A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1825, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1824 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1825.

Desirable Qualifications: 

• Possession of a master’s degree from an accredited college or university, preferably with major coursework in public policy, public administration, business, accounting, finance, statistics, economics, or a closely related field;
• Experience with budget and financial systems, public sector budgeting and governmental accounting;
• Experience with the City’s budget process;
• Experience in legislative analysis;
• Proficiency with MS Office applications, particularly Microsoft Excel;
• Four (4) years of progressively increasing experience with a public or nonprofit organization;
• Experience preparing and maintaining training materials and documentation and in conducting user trainings;
• Demonstrated strong analytical, planning and organizational skills and abilities;
• Strong oral and written communication skills;
• Experience drafting and reviewing budget journal entries;
• Ability to coordinate multiple tasks and competing priorities;
• Ability to effectively interact with internal and external City personnel and outside vendors and contractors;
• Creative problem-solving to meet changing business and policy needs.

What else should I know?

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Interviews:  Selected candidates will be invited to participate in one or more interviews at the Controller’s Office.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at Vicente.Centeno@sfgov.org 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.