Career Opportunity

Management Assistant Trainee – Street Environmental Services – SF Public Works – (9922 TEX)

Recruitment: RTF0134958-01154291

Published: May 19, 2023

Accepting applications until: May 29, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

San Francisco Public Works (SF Public Works) has a far-reaching portfolio with a $352 million annual operating budget, an active capital portfolio that exceeds $3 billion and a workforce of 1,600-plus employees. The department operates around the clock, touching every neighborhood in San Francisco. The staff designs and manages the construction of civic buildings and streets; cleans and greens the right of way; maintains civic buildings; manages multi-million-dollar bond programs; trains people for jobs; keeps the right of way free of hazards; paves the roads; repairs bridges and public stairways; expands accessibility; and works at the forefront addressing some of San Francisco’s biggest challenges, including homelessness. With a mission to enhance the quality of life in San Francisco for residents, visitors, and business owners, Public Works is committed to providing outstanding public service through an equity lens.

We invite you to learn more about the three workplace core values we live and embrace every day here at Public Works, visit our site here: Respect, Integrity, and Responsiveness.

San Francisco Public Works currently has vacancies for the position of Management Assistant Trainee – Public Service Aide – Associate to Professionals (9922).

The Bureau of Street Environmental Services
Keeps the City’s streets, sidewalks and other public spaces clean with mechanical and manual sweeping, graffiti abatement and power washing. The 24/7 operation runs specialized operations, including the Hot Spots teams that focus on encampment cleanups, CleanCorridorsSF, which provides a weekly deep cleaning to neighborhood commercial corridors, and proactive illegal dumping runs in the most impacted areas. The team also supports volunteer programs to advance San Francisco’s cleaning and greening initiatives.

San Francisco Public Works Bag and Tag Project
The Mayor of San Francisco has declared the Tenderloin area of the city a local emergency due to the increasing use of drugs in the area. This action added additional requirements and placed special focus on our department to maintain cleanliness in the area 24 hours a day 7 days a week. The scope of work includes litter removal, steam cleaning of sidewalks, encampment cleanup and bag and tag of homeless belongings. Due to the large number of homeless encampments clean up requests, the project is expanding with the intent to increase and expedite clean-up.

Our 9922 Management Assistant Trainees will receive training in program and operations management to help them qualify for positions in the Management Assistant Classification Series at the City and County of San Francisco.

Appointment Type: Temporary-Exempt (TEX), Category 18. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment is expected to be 12 months.

Application Opening: Friday, May 19, 2023
Application Deadline: Monday, May 22, 2023.
Compensation Range:  $26.2125 Hourly 
Recruitment ID: RTF0134955 / TEX-9922-01154291

Role description

Under supervision, as a Management Assistant Trainee, you will perform general administrative tasks and assist management with rotating assignments relating to the Special Project Operation of the Bag and Tag program. You will provide customer service both internally and externally. You will work in an energetic, fast-paced environment, working closely and collaboratively alongside laborers, tradespersons, operations managers, the City Attorney department, and other staff. Your work will include frequent use of computer programs and tablets to complete related tasks.

Important and Essential Duties:
As a Clerical Trainee, your duties may include but are not limited to the following:

• Assist in the analysis of the Bag and Tag Program by researching and reviewing related information either manually and/or electronically (i.e., Article 20 Bicycle Chop Shop Ordinance).
• Review processes for Bag and Tag Program and analyze data of the items collected to identify areas of improvement.
• Utilize the department’s database to record, monitor, and maintain the Bag and Tag process and various special events/cases.
• Assist, research, and prepare bag and tag documentation for the City Attorney’s department related to claims.
• Provide weekly and monthly reports.
• Serve as the department’s liaison between the City Attorney, HSCO,  and various agencies relating to encampments and special events.

How to qualify

Minimum Qualifications:

An associate degree from an accredited college or university OR its equivalent in terms of total course credits/units [i.e., at least sixty (60) semester or ninety (90) quarter credits/units]

Desirable Qualifications: The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalist(s) at the end of the selection process when referred for hiring.

• Ability to communicate in a clear concise manner both orally and in writing.
• Ability and flexibility to work in a dynamic, time-sensitive environment and to respond quickly and effectively during unanticipated events and emergencies.
• Familiarity with the City and County of San Francisco's geography.
• Passionate about enhancing the cleanliness in San Francisco, especially along the public right of way, activating public spaces, and private and public properties.
• Knowledge of new and emerging communications technologies
• Experience working with the public.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. 

Selection Procedures:
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

The selection process will include an evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will move forward in the recruitment process.

Minimum Qualification Supplemental Questionnaire (MQSQ):
Candidates may be required to complete an MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

Statement on Diversity, Equity, and Inclusion: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “I’m Interested” button and follow the instructions on the screen.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the analyst, Kristi Sevilla, at kristi.sevilla@sfdpw.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.