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Career Opportunity

Communications and Legislative Affairs Analyst (1822)

Recruitment: RTF0133944-01132266

Published: May 26, 2023

Accepting applications until: June 02, 2023

Contact:

Jason Wong - jason.wong3@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

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Department: City Administrator
Job class: 1822-Administrative Analyst
Salary range: $99,450.00 - $120,900.00
Role type: Permanent Exempt What does this mean?
Hours: Full-time
 

About:

San Francisco is one of the most dynamic cities in the world, enriched by diverse communities, cultural attractions and natural beauty etched by the Pacific Ocean, San Francisco Bay, and hilly terrain. It is a city that is at once steeped in history and open to new ideas – a city of innovation and hope. With 880,000 residents and a daytime population that swells north of 1.2 million, San Francisco is a formidable economic hub, with tourism, tech, life sciences and global business contributing to a booming economy. At the same time, thousands of small and locally-owned businesses, from restaurants to independent bookstores, are critical to the City’s economic vitality. San Francisco is a city rich with diverse neighborhoods, including the oldest and largest Chinatown in North America, the Castro that gave rise to the gay rights movement and the Mission that serves as the cultural hub of the City’s Latinx community. New mixed-use neighborhoods are growing from old industrial districts, highlighted by Treasure Island, Mission Bay, China Basin, and the Hunters Point Shipyard. Renowned for having the most artists and arts organizations per capita in the nation, the arts scene boasts everything from world-class opera, symphony and ballet and prominent museums to pop-up art galleries, experimental theater, and open-mic nights. Despite all the wonderful aspects of the City – and there are many – San Francisco, like major urban hubs throughout the United States, faces challenges fueled by economic disparities, racial divisions, climate change and substance use addictions. But with those challenges come opportunities to make a positive change through government action.

The City Administrator is the chief non-elected executive officer of the City and County of San Francisco.  A City-chartered position, the City Administrator is appointed by the Mayor and is subject to confirmation by the Board of Supervisors for a five-year term with no term limits.  The City Administrator's role is broad and the office often leads on priority citywide initiatives on behalf of the Mayor or as directed through ordinance.  Recent initiatives include the mass procurements and logistics for the recent COVID-19 emergency, guiding the creation of a new Department of Sanitation and Streets and negotiating the reauthorization of the City’s Tourism Improvement District which funds marketing and sales for San Francisco’s tourism and hospitality industry.  In addition to these citywide initiatives, currently over 20 departments and divisions report directly to the City Administrator including: Resilience and Capital Planning, Real Estate, Treasure Island Development, Contract Administration and Contract Monitoring, Department of Technology, Digital and Data Services, Permit Center, 311, Office of Civic Engagement and Immigrant Affairs, Labor Standards, Convention Facilities, Medical Examiner, Office of Cannabis, Transgender Initiatives, Office of Disability, Risk Management, Grants for the Arts, Community Challenge Grants, Animal Care and Control, County Clerk, Entertainment Commission, City Hall, Fleet, Reprographic and Mail, and more. 

Role description

The Communications and Legislative Affairs Analyst (SF Job Classification 1822) is part of the three-person Public Affairs team in the Central Office of the City Administrator.  The Communications and Legislative Analyst works with the Senior Communications and Public Affairs Analyst, and reports to the Director of Legislation and Public Affairs.  Under direction, the Communications and Legislative Affairs Analyst performs difficult and detailed professional-level analytical work in a variety of functional areas, such as planning and implementing a comprehensive communications and legislative strategy on behalf of the City Administrator’s Office in order to promote programs and initiatives of the Office and the multiple agencies under its umbrella; analyzing legislation; development and evaluation of administrative policy; and drafting communications including press releases, social media posts, and newsletters.  The person in this role will coordinate closely with the Senior Communications and Public Affairs analyst, and will represent the Office of the City Administrator before various bodies, including City boards and commissions, community groups, non-profit agencies, external stakeholders, and the media as needed. 

The duties specified below are representative of the range of duties assigned to the position, but it is not an exhaustive list:

  1. Compose publications and other public-facing documents such as monthly newsletters, reports, presentations, etc.;
  2. Prepare responses to media requests related to departments or the Central Office of the Office of the City Administrator;
  3. Monitor and track mentions of the City Administrator’s Office, including all of its divisions, in the press; prepare daily press summaries of media stories relevant to the work of the City Administrator’s Office;
  4. Coordinate, develop, manage, and monitor a communication and engagement strategy targeting a range of stakeholders in order to promote awareness of initiatives of the Office of the City Administrator;
  5. Manage City Administrator’s Office social media accounts; produce digital content, including photos, videos, and text; and monitor engagement;
  6. Analyze, interpret, and monitor existing, proposed, or newly enacted legislation, policies and procedures as well as local, state, federal legislation and programs; prepare reports with appropriate supporting documentation regarding impacts of legislation and policies to the delivery of City services in an equitable and efficient manner;  
  7. Research, analyze, and make policy recommendations on special projects or highly visible public issues; respond to informational requests, including those of a highly sensitive nature, and may represent the department to the Mayor's office, Board of Supervisors, Controller's Office, other city officials, outside agencies and the public;
  8. Coordinate and monitor departmental reporting requirements to the Mayor’s Office, the Board of Supervisors, and boards and commissions;
  9. Conduct difficult and detailed studies; identify administrative problems, determine methods of analysis, and identify trends; prepare and present reports with recommendations and appropriate justification based on studies and surveys; may coordinate the implementation of new systems and/or procedures;
  10. Work closely with the Director of Legislation and Public Affairs and the Senior Communications and Public Affairs Analyst to develop and execute effective strategies for its legislative, communications, and community engagement agendas;
  11. Prepare responses to media requests related to departments or the Central Office of the Office of the City Administrator;
  12. Monitor and track mentions of the City Administrator’s Office, including all of its divisions, in the press; prepare daily press summaries of media stories relevant to the work of the City Administrator’s Office;
  13. Compose publications and other public-facing documents such as monthly newsletters, reports, presentations, etc.;
  14. Manage City Administrator’s Office social media accounts; produce digital content, including photos, videos, and text; and monitor engagement;
  15. Represent the City Administrator’s Office, including the City Administrator, before the Board of Supervisors, City commissions, community groups, non-profit agencies, trade groups, and external stakeholders as needed, including by attending events on nights and weekends on occasion; prepare talking points for public events and meetings; and create certificates of honor to recognize organizations and individuals worthy of recognition;
  16. Analyze trends in engagement effectiveness and impact, and prepare reports for management, Mayor's Office, Board of Supervisors, Controller's Office and various agencies;
  17. Assist in coordinating the City Administrator’s Office response to sunshine or public records requests;
  18. Perform related duties and responsibilities as assigned.
     

Knowledge, Skills, and Abilities

Knowledge of: Principles, techniques, and practices of effective public relations programs; diplomatic relations; public policy process, local/regional government and environmental issues; legislative process and procedures at local, state, and federal levels; public sector business and administrative practices; principles and techniques of event planning; departmental policies, procedures and operation.

Ability to: Work effectively with the public, governmental agencies, private companies, media, diplomats, and community organizations in a tactful, diplomatic manner; manage projects to achieve established goals; analyze and implement sensitive and difficult legislative and public relations programs; develop content to support public programs and policies quickly, efficiently, and in a concise manner applicable across media platforms, communicate articulately with the public, elected officials, and a wide range of stakeholders.

Skilled in: Technical writing and communicating across a range of public platforms including but not limited to social media and traditional print media;  public speaking in public forums; organizing and performing analytical research; preparing clear, concise reports for specific needs and audiences; presenting information effectively and representing the department before the media, groups and organizations; interpersonal communication and negotiation skills for dealing effectively with a wide range of people and concerns as well as resolving public complaints.

How to qualify

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and one (1) year of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B; OR

3. Possession of a baccalaureate degree from an accredited college or university and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and one (1) year full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: policy development and analysis; communications; complex program evaluation and planning; complex legislative analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development, communication, and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public policy, communications, community engagement or other fields of study closely related to the essential functions of positions in Class 1822.

What else should I know?

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

COMPENSATION RANGE: $94,900 - $115,362 annually

All your information will be kept confidential according to EEO guidelines.

Filing Deadline: The filing deadline for this recruitment is Friday, June 2, 2023 - 11:59PM

If you have any questions regarding this job, please contact Jason Wong at jason.wong3@sfgov.org 

HOW TO APPLY:  Applications for City and County of San Francisco jobs are only accepted through an online process. 

Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.