Career Opportunity

1246-Principal Human Resources Analyst - Fine Arts Museums

Recruitment: RTF0136900-01099819

Published: June 16, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Application Opening: June 16, 2023
Application Deadline: Continuous but will not close earlier than July 2, 2023
Compensation Range: $138,476 to $181,168
Recruitment ID: RTF0136900-01099819

Appointment Type: Temporary Provisional (TPV), limited to no more than 3 years in duration. This temporary position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Department Head. This position will be subject to the Permanent Civil Service examination process. Successful participation in the Permanent Civil Service examination and selection through an open competitive process is needed in order to be considered for the permanent appointment.

The Fine Arts Museums of San Francisco are the city's largest public arts institutions and are comprised of the de Young and the Legion of Honor museums. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge. The staff, the Board of Trustees, the volunteers, and various support groups are continuously working together to ensure the optimal utilization, display, preservation, and enrichment of this magnificent collection. The Fine Arts Museums believe that each employee contributes directly to the Museums' growth and success, and upholds the Museums' mission to make art accessible to the large and diverse Bay Area audience. We Value Equal Employment Opportunity!

The Fine Arts Museums of San Francisco connect art, people and ideas. Echoing the inclusive values of our region, we warmly welcome people of all backgrounds, connecting them to each other and to a world of art and ideas through programming that sparks curiosity and dialogue. Between our two museums, you can experience a world of possibilities.

Role description

The Principal Human Resources Analyst performs vital and responsible professional and technical work in the areas of recruitment, labor relations, classifications, and wage administration. They must continually keep abreast with knowledge in areas of labor law, case law, legislation and best practices.

They will be responsible for carrying out, interpreting, explaining and enforcing existing policies, methods, rules and regulations affecting personnel administration. Researches, compiles, reviews, and maintains important and confidential information for personnel records. Designs and implements staff training and orientation that contribute to a successful Human Resources program.

ESSENTIAL DUTIES:

The essential duties and responsibilities of the position include but are not limited to:

1.  Consults with and advises Museums’ management, department heads, employees and their representatives and others on the interpretation and application of the civil service provisions of the charter, related ordinances, civil service rules and regulations, Memorandum of Understanding/contract provisions of the CCSF’s Department of Human Resources policies, standards, and procedures for all museum employees.

2.  Works closely with the CCSF’s Department of Human Resources in matters relating to Human Resources transactions, recruitment, placement, training programs, labor negotiations, and other HR services and activities. 

3.  Participates in the HR staffing and budget process for CCSF each fiscal year.

4.  Oversight of CCSF Leave of Absence administration, including ensuring compliance with Federal, State, and local legislation; communication with employees; return to work certification. 

5. Stays up to date with current City & County of San Francisco hiring practices and procedures. Effectively communicates processes with appropriate museum staff as needed. Manages the hiring process for all City & County positions within the museums.

6.  Manages the HR Requisition approval process for City and County of San Francisco positions. 

7.  Performs job analyses of individual positions and classes; determines, develops and approves examination of subject matter; assigns relative weights to various parts of the examination. 

8.  Conducts research and first level investigation response for complaints, grievances, mediation and/or arbitration for CCSF. Drafts and responds to grievances.  Assists in responding to outside agencies, including arbitrations.

9.  Investigates and reports on disciplinary charges against employees and other related matters such as employee grievances, arbitrations, Equal Employment Opportunity (EEO), Department of Fair Employment and Housing (DFEH) complaints, reductions in force, and writes reports thereon. 

10.  Confers with employees, department heads, and labor representatives regarding employment contract provisions and other pertinent information; supervises and participates in studies pertaining to a wide variety of personnel matters; prepares memoranda, reports, records, and charts of data obtained, and makes recommendations thereon.

11.  Supervises the 1244 Senior Human Resources Analyst and the 1222 Senior Payroll & Personnel Clerk. 

12.  Performs other duties as assigned.

How to qualify

MINIMUM QUALIFICATIONS

Education:

Possession of a baccalaureate degree from an accredited college or university.

Experience:

Five years of professional human resources experience in one or more of the following areas of activity: recruitment and selection, classification and compensation, employee and/or labor relations, benefits administration and human resources operations; diversity, equity, and inclusion; and personnel training of which one year must have been as (1) an advanced journey level classification, similar to 1244 Senior Human Resources Analyst, that performs difficult and specialized human resources work and thereby serves as a resource for special problems, or (2) lead or supervised a small team of professional staff involved in the more difficult and complex matters associated with recruitment and selection, employee and/or labor relations, classification and compensation, benefits administration; human resources operations; diversity, equity, and inclusion; and personnel training.

Substitution:

Experience Substitution - Possession of a Juris Doctorate (J.D.) or a Master’s degree in Personnel Administration, Human Resources Management, Business Administration, Public Administration or Clinical/School/Industrial-Organizational Psychology may be substituted for one (1) year of the required non-advanced journey / non-lead/supervisory experience.

Education Substitution - Verifiable professional human resources work experience in one or more of the following areas may substitute for up to two years of the required education on a year-for-year basis: recruitment and selection, classification and compensation, employee and/or labor relations, benefits administration and human resources operations; diversity, equity, and inclusion; and personnel training. (30 semester units/45 quarter units equal one year.)

Experience Substitution - Completion of a 12 month human resources trainee program equivalent to the City and County of San Francisco’s 1249 Human Resources Training Program may substitute for one (1) year of the required non-advanced journey / non-lead/supervisory experience.

DESIRABLE QUALIFICATIONS

• Experience with principles and techniques of examination and test construction and sources of specific information in various occupational fields.
• Knowledge of principles and practices of performance, leave, and position management.
• Ability to make careful and correct analyses and evaluations of recruiting, examining, classification, and compensation problems.
• Ability to work effectively and tactfully with department heads, supervisors, employees, and their representatives.
• Ability to exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs.
• Ability to comprehend and interpret federal, state and local laws, ordinances, regulations and guidelines such as City Charter provisions, Civil Service Commission Rules, and employee organization agreements.
• Proficient in Microsoft and Google Applications and Human Resources Information Systems.
• Ability to effectively supervise and support subordinate employees.
• Experience with Meet & Confer and Labor-Management Committees.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

What else should I know?

Selection Procedures: 

The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview. 

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.