COURSELEAF SYSTEM DEVELOPMENT AND IMPLEMENTATION PR ANALYST (1824) - City College of San Francisco

Career Opportunity

COURSELEAF SYSTEM DEVELOPMENT AND IMPLEMENTATION PR ANALYST (1824) - City College of San Francisco

Recruitment: RTF0138035-01142768

Published: August 10, 2023

Contact:

Edward Tang - ehgtang@ccsf.edu

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

Department: SF Community College District
Job class: 1824-Principal Administrative Analyst
Pay range: See job ad text below
Role type: Permanent Exempt What does this mean?
Hours: Full-time

About:

City College of San Francisco (CCSF) is a public, two-year community college accredited by the Accrediting Commission for Community & Junior Colleges of the Western Association of Schools and Colleges. Since its founding in 1932, City College has evolved into a multicultural, multi-campus community college that is one of the largest in the country. CCSF offers courses in more than 50 academic programs and over 100 occupational disciplines. There is a full range of credit courses leading to the Associate Arts and Science degrees, most of which meet the general education requirements for transfer to a four-year colleges and universities. For more information on City College of San Francisco, please visit: https://www.ccsf.edu.

Department: Provost’s Office

Location: City College of San Francisco, Ocean Campus

Application Deadline: 8/25/2023

The filing deadline for this recruitment was extended and will close on Friday, August 25, 2023. You are encouraged to file an application as soon as possible. No need to reapply.

Application Type: Permanent Exempt, Full-time (40 hours), Full-year (260 days) position. This position is excluded from the Charter for the competitive civil service examination process and shall serve at the discretion of the Appointing Officer.

Salary Range (Steps 1 - 5): $51.8883 - $61.8711 hourly

$107,928 – $128,692 annually

Role description

Under the direction of the Associate Vice Chancellor of Instruction the 1824 Principal Administrative Analyst serves as the supervising classified staff member for the Office of Instruction and is responsible for planning, organizing, leading and participating in complex, sensitive and detailed analytical work in the areas of budget, financial/fiscal and operation processes for the office. This position supervises the efforts of the catalog editor, curriculum specialist, and schedulers in the development and maintenance of the college catalog, schedule of classes, and faculty workload.

Examples of Duties:

Supervises and directs the efforts of Office of Instruction staff in the development and maintenance of the college catalog, schedule of classes, and establishment and monitoring of faculty workload.
Analyzes, establishes, and monitors instructional and noninstructional budgets for departments based on the College’s overall budget for certificated expenses.
Reviews and participates in the development of fiscal controls related to the College’s instructional and noninstructional expenses.
Researches and analyzes departmental instructional and noninstructional budgets and expenses, and makes recommendations on College instructional planning.
Analyzes College needs and establishes, documents, and monitors standards for the use of the catalog, schedule, and faculty workload elements of the College’s ERP system.
Supervises the maintenance of the Catalog Module, Schedule Module, and related additional modules within the College’s ERP system (e.g.; Banner). Analyzes software updates affecting these modules and implements changes in College processes to leverage new functionality.
Establishes and monitors Office of Instruction budgets, and supervises the publication of the printed college catalog, schedule of classes, and other related materials.
Collaborates with IT on the deployment and maintenance of third-party software products that interact with the catalog, schedule, and faculty workload modules of the College’s ERP system.
Develops production timelines for Office of Instruction work based on College needs, communicates related timelines to deans and department chairpersons, and ensures the efforts of Office of Instruction classified staff meet those timelines.
Serves as a primary point of contact for other College offices to the Office of Instruction, primarily Admissions and Records, Human Resources, and Payroll.
Supervises data entry related to faculty assignments for both instructional and non-instructional assignments. Supervises the collaboration of Office of Instruction staff with Human Resources and Payroll staff, and assists in the analysis and troubleshooting of faculty pay-related issues.
Coordinates and collaborates with supervising deans and department chairs in monitoring full-time faculty workload balances.
Collaborates on Management Information System (MIS) reporting, and works to ensure accuracy of MIS data related to catalog, schedule, and faculty assignments.
Supervises the professional conduct of staff and promotes a work culture of cooperation, mutual support, and optimal customer service.
Performs other duties and responsibilities as assigned by the Associate Vice Chancellor of Instruction.

How to qualify

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

1. Possession of a graduate degree (Master’s degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master’s degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and five (5) years full-time-equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.
Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

Desirable Qualifications:

Experience with complex, sensitive and detailed analytical work in budgetary, fiscal policy, administrative policy and procedural/organizational issues.
Ability to research, analyze and make policy and budget recommendations to the Associate Vice Chancellor of Instruction regarding instructional and non-instructional budgets, course sequencing and offerings, and other enrollment management decisions.
Strong computer skills, including knowledge of database/ERP systems.
Experience establishing and meeting production timelines involving inter-office collaboration.
Ability to establish and maintain effective working relationships and customer service standards.

Important Note: Please be clear in your application on how you meet the minimum qualifications listed above. Only the information entered in your application will be considered when determining whether you meet minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

To be considered for this position, the following materials MUST be submitted. Substitutions of the required documents are not permitted. To upload these items, please attach using the “Additional Attachments” function within the application process.

Cover letter expressing your interest in the position, specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement.
Current Resume.
Copy of all relevant transcripts and certificates.

Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

One year of full-time employment is equivalent to 2,000 hours of work experience (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours a week are not included in the calculation to determine full-time employment.

What else should I know?

Terms of Announcement: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Exam Analyst listed at the end this job ad.

Medical Examination: Prior to appointment, at the Department’s expense, applicants may be required to take a tuberculosis (TB) screening test, medical examination, and/or drug test.

Benefits: New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

ADA Statement: Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer at 415/452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

EEO Statement: It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

New Hires: As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the COVID Safety Campaign. All parties entering CCSF facilities must demonstrate proof of COVID vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.

Additional Information:

Contact: ehgtang@ccsf.edu