Career Opportunity

Financial Systems Supervisor - Controller's Office (1670)

Recruitment: RTF0139595-01155471

Published: September 18, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

The Controller is the City’s chief financial officer.  Our team includes financial, technology, analytical, and other professionals who work hard to secure the City’s financial integrity and promote efficient, effective, and accountable government.  We hold ourselves to high standards and strive to be a model for good government.  We value the diverse backgrounds, perspectives and lived experiences of our teams and clients in everything we do.  We work in a collaborative and inclusive environment, promote equal opportunity, and invest in the professional development and well-being of our team members.  You can expect to work alongside colleagues who are committed to serving the public with integrity and want to see positive impacts from their work.  We are looking for smart, motivated individuals who want to make a difference and use government to play a role in solving our City’s issues, including addressing long-standing and harmful disparities in our communities.  For a career with purpose and professional growth, join us in the Controller’s Office!

AOSD’s primary mission is to monitor the financial activities of the City. The division certifies contracts, pays vendors, approves personnel requisitions and reviews, monitors, controls, and projects departmental expenditures on a continuous basis to assess overall fiscal condition. The division assists departments to achieve fiscal compliance, accuracy, timeliness and meaningfulness for the resulting financial information. The division is also responsible for the producing the City's annual audited financial statements including the Annual Comprehensive Financial Report (ACFR), the Single Audit Report, and other reports required by federal, state, and local regulations. Other functions include developing and maintaining citywide financial systems, system policies, procedures, training, security, and documentation.

AOSD is responsible for monitoring, tracking, approving and establishing guidelines, policies and procedures for central accounting across all City departments, including all City funds and grants. The City’s online accounting system, PeopleSoft, is used extensively in this work. The City’s data warehouse and analytical tool, Oracle Business Intelligence (BI), and Excel are also heavily used. The Asset Management team of AOSD manages the City’s fixed assets recording and reporting.

Specific information regarding this recruitment process are listed below:

Application Opening: 9/18/2023

Application Deadline: Continuous 

Compensation Range: $152,620 to $185,510 annually

Role description

The 1670 Financial System Supervisor will be part of Controller’s Financial & Accounting Support Team (FAST).

• Plans, assigns, trains, supervises and reviews the work of systems accountants, accountants, and analysts engaged in the reconciliation, monitoring, and analysis of financial systems records and accounts; and instructs subordinates in the more difficult and complex work involving fiscal policy, procedures, and analysis.
• Directs the analysis, identification, and evaluation of systems requirements; directs the development of effective reports, enhancements, and interfaces; supervises the development of functional specifications; directs and reviews systems testing; prepares, plans, and implements new or revised procedures; identifies and recommends sub-systems modifications and interfaces to ensure systems compatibility and data integrity; and develops long-term project plans.
• Develops and implements citywide accounting policies and procedures; and ensures that the financial systems are compatible with accounting guidelines.
• Identifies and determines new financial system reporting and processing requirements as a result of new legislation, regulations, and user requests; and revises existing documentation, or recommends and coordinates the development and implementation of system enhancements with other information services/accounting divisions and sections.
• Directs the development of training programs for staff and departments in areas such as accounting and systems procedures; and serves as a liaison and resource person to staff, departmental users, and management regarding fiscal issues such as reporting requirements, new and existing accounting policies and procedures, and computer system enhancements
• Coordinates the annual year-end closing process and audits of accounting records, and establishes the new fiscal year operational requirements for compliance; and for Community College District, updates and revises financial systems instructions.
• Establishes methods and procedures to monitor and control the integrity and reliability of financial systems. Directs the review of financial transactions to conform with existing fiscal and legal requirements; manages staff in reviewing financial documents, accounting reports of receipts, disbursements, and encumbrances affecting various funds and accounts to ensure conformance with budget and fiscal procedures, existing laws, ordinance and other fiscal requirements.
• Directs the identification and development of complex financial system transactions, system tables, parameters, and functions to ensure that accounting events are properly recorded for completeness, appropriateness, and accuracy.
• Prepares a variety of written reports and recommendations. Presents and explains reports to management, accounting staff, and other stakeholders; plans and conducts meetings related to accounting issues, professional skills, and information issues.
• Performs related duties and responsibilities as assigned.

How to qualify

Possession of a baccalaureate degree from an accredited university or college with major course work in accounting, finance, business administration or a related field. Such education must include at least 12 semester units in accounting. Units in computer science are highly desirable; AND

Eight (8) years of professional accounting or financial management experience with large, complex financial systems, preferably government, including analytical and problem solving work, performing difficult and responsible accounting and reporting tasks, preparing financial records and reports, and supervising staff; requiring three (3) years supervising a large unit of accountants, analysts, and support staff.

Substitution: An associate degree in accounting and an additional two (2) years of professional accounting experience in computerized governmental financial systems may substitute for the required education. No substitution may be made for the 12 semester units in accounting. A master's degree in accounting, business administration, computer science or closely related field may substitute for one (1) year of professional accounting experience. Essential duties require the following physical skills and work environment: ability to work in a standard office environment.

What else should I know?

Interviews:  Selected candidates will be invited to participate in one or more interviews at the Controller’s Office.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at Karena.Phung@sfgov.org

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.