Career Opportunity

Junior Management Assistant - Office of Economic and Workforce Development (1840)

Recruitment: RTF0139311-01113241

Published: September 20, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

We Value Equal Employment Opportunity!

The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military, and veteran status, or other protected category under the law.

About the Office of Economic and Workforce Development (OEWD)

The Workforce Development Division of the Office of Economic and Workforce Development (OEWD) coordinates the San Francisco Workforce Development System, which is a network of public, private and nonprofit service providers that serve San Francisco job seekers and employers. OEWD strives to ensure that San Francisco has a qualified workforce that attracts, retains and expands industries, and enhances the quality of life in the City.

Role description

Appointment Type: Permanent Exempt (PEX) Appointment. This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer.

The Junior Management Assistant will report to the Management Assistant. The position will assist with implementation of OEWD’s systems, operations, the internal and external communication of Workforce programs and services, and provide administrative support across the Workforce Division.

The Junior Management Assistant will be assigned to the Operations & Administrative team to provide administrative duties throughout the Workforce Division, which include internal systems delivery, communications support, and the creation and implementation of workforce environment that allows the Workforce Division to thrive in serving vulnerable communities across the City & County of San Francisco.

Job Responsibilities:

The Junior Management Assistant will perform administrative duties for the Workforce Division at the direction of the Management Assistant. The Junior Management Assistant will interact with teams across the entire Workforce Division to deliver department-wide administrative, operational, and communications support.

Specific functions include (but are not limited to) the following:

Administrative:

• Support the management of resources, the acquisition of equipment and materials, invoice and billing management, inventory control, and the usage of space
• Assist with the setup and layout of workstations throughout the office by supporting cubicle configurations and coordination with the tech department for workstation repairs
• Assist with the logistical planning of the Division’s Brown Act bodies – Workforce Investment San Francisco Board and the Committee on City Workforce Alignment – such as meeting set up, technical support for presentations, and preparation of meeting materials
• Provide coverage of the front desk to greet the public, answer the main telephone line, and connect the public to resources

Workforce Division Culture/Environment:

• Provide staff orientations for the new Workforce Division hires
• Develop, support, and implement the department’s environmental and health & safety initiatives; disaster preparedness, food storage, kitchen maintenance, COVID protocols
• Assist in connecting staff to human resource trainings

External Communications Support:

• Draft and publish website content for all the teams across the Workforce Division
• Deliver accurate and concise mass communication via email
• Draft copy for promotional materials such as flyers, postcards, and presentations
• Support communication team with graphic and layout design of promotional materials
• Promote equity by making sure all Workforce Division events have language and disability access

Internal Systems Delivery:

• Maintain existing internal communication systems
• Update the calendar of events
• Regularly interface with our Communications Team to support collateral, events, website, and content creation
• Support the management of Public Service Trainee Program participants in the department

How to qualify

Minimum Qualifications

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the classification.

Education:

Possession of a baccalaureate degree from an accredited college or university.

Substitution:

May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Desired Qualifications

1. Experience providing administrative support in an office environment
2. Experience developing content for public consumption

Abilities and skills to:

• Work effectively with City staff, non-profit service providers, and workers
• Manage time and workload appropriately
• Effectively multi-task with competing priorities

Applicants must meet the Minimum Qualification requirements by the final filing date unless otherwise noted.

VERIFICATION OF EXPERIENCE AND/OR EDUCATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

Filing Deadline: Tuesday, October 10, 2023- 11:59PM

• Compensation 1840-Junior Management Assistant
• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

If you have any questions regarding this recruitment or application process, please contact: Anabel Simonelli-Kupelian, Chief People Officer, at anabel.simonelli@sfgov.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.