Career Opportunity

SSIP Procurement and Payment Analyst, Capital Projects & Grants - Accounting Services, SFPUC (1823) (139841)

Recruitment: RTF0139840-01155531

Published: January 08, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

• Application Opening: Re-Opening on 1/8/2024 to broaden candidate pool (Original open date 09/22/2023)
• Application Filing Deadline: 1/12/2024
• Annual Salary:$113,386 - $137,800
• Recruitment ID: RTF0139840-01155531

APPOINTMENT TYPE: Temporary/Permanent Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 36 months.

WHO ARE WE?
San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at https://www.sfpuc.org/about-us/careers-sfpuc

Role description

Project Name: Sewer System Improvement Program (SSIP) Procurement Payments         

Under general direction plans, organizes, leads and/or participates in complex, sensitive, and detailed analytical work in the areas of budget, financial/fiscal, economic, legislative and administrative policy and/or contract administration. The Analyst will supervise a moderate-sized group of Analyst, Accountants and Account Clerks.

ESSENTIAL DUTIES OF THIS POSITION INCLUDE, BUT ARE NOT LIMITED TO:

• Review, analyze, and approve complex Construction Services and Construction Manager/General Contractor (CMGC) contract transactions, including contract set-up, contract modifications, purchase orders, progress payments, the release of retentions and escrow accounts, stop notices, liens, and liquidated damages for the Sewer System Improvement Program, and the Repair and Replacement Program.
• Review and approve Professional Services Purchase Orders, Job Order Contracts, and vouchers to meet the compliance requirements and the City’s prompt payment guidelines.
• Perform complex accounting functions consistent with Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB) standards, auditing procedures, and City policies and procedures in connection with budget preparation, purchasing activities, payroll analysis, and grants management.
• Validate and process various purchasing and accounting documents and transactions in conformance with established procedures and controls.
• Review, reconcile and validate accounting records of receipts, disbursements, and encumbrances to ensure fiscal accuracy and control.
• Review and approve budget reallocations, revenue transfers, direct charges, direct payments, work order set-up, interdepartmental fund transfer, and adjustment journal entries for the Wastewater Enterprise.
• Analyze, reconcile, and prepare SSIP Program Management cost and City Attorney legal fees cost allocations entries.
• Analyze and prepare debt service payments for Wastewater Bonds and State Revolving Fund (SRF) loans according to the repayment schedules.
• Ensure accurate and timely procurements and payments to meet the Mayor’s mandated prompt payment requirements.
• Develop and implement a coordinated process for Professional Services and Construction Contract Procurements and payment processes with internal stakeholders for efficiencies.
• Perform Federal, State, and Private Grants monitoring and managing activities, including grant proposals, sponsor and award set-ups, grant budget set-ups and modifications, eligible revenue and expenditure analyses, grant reimbursement preparations, grant reconciliations, match and sub-recipients monitoring and reporting, and grant close outs.
• Support year-end closing activities, including retention and outstanding invoices accruals, estimates, and encumbrance carryforwards.
• Prepare and pre-audit accounting documents, transactions, and audit schedules in conformance with established procedures and controls.
• Coordinate, define, develop, and maintain financial data extracts, reports, and interfaces.
• Review, prepare, reconcile, and supervise the preparation of complex financial reports.
• Maintain and stay current on knowledge of applicable ordinances, rules, regulations, policies, and standards affecting accounting and financial transactions.
• Support identification, creation, and maintenance of accounting codes and structures to ensure accurate recording, reporting, and control in PeopleSoft.
• Perform the job duties for special projects and other tasks as assigned.

How to qualify

Possession of a baccalaureate degree from an accredited college or university and three(3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

“The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.”

Verification of Education and Experience:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Education verification information on verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Rocio Mendoza, by email at rmendoza@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.