Career Opportunity

8106-Legal Process Clerk

Recruitment: RTF0140626-01103817

Published: October 03, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

The Office of City Administrator and its 25+ divisions and departments operate core internal and public-facing services. Our vision is to lead the nation in public administration and to enable City departments to effectively deliver critical public services. We aim to help the City run better, to connect San Francisco residents and constituents to the vital public services they seek, and to create a meaningful, diverse and inclusive work culture that is the place of choice for people who are invested in a career in public service.

About Us: The Office of the County Clerk seeks an enthusiastic team player to join our dynamic work environment. We are a seasoned staff who pride ourselves on stellar customer service experiences.

Office Location: Historic San Francisco City Hall

Office Hours: Monday through Friday, 8:00 am to 5:00 pm

Division Description: The Office of the County Clerk is the custodian of non-judicial public records for the City and County of San Francisco. We issue marriage licenses, file domestic partnerships, issue birth and death certificates, file fictitious business names, post environmental filings, and register many professional services. We also proudly administer the San Francisco ID Card Program.

Role description

Under direct supervision, the 8106 Legal Process Clerk performs detailed clerical work and direct customer service. The essential functions of this job include reviewing, processing, and filing records, responding to inquiries made in person, online, and by phone.

1. Reviews, processes, routes, files, records such as marriage licenses, fictitious name statements, etc and retrieves legal documents such as court orders.

2. Responds to in-person and telephone inquires from the public, attorneys, litigants, witnesses, victims, police and other law enforcement agencies; checks files and computer records to locate requested information; provides information regarding court and office procedures.

3. Operates computer terminal to perform record researches and data entry functions.

4. Types forms, memoranda, correspondence and notices; assembles legal papers and case files.

5. Files motions and other legal papers in Superior and Municipal Courts.

6. Makes entries in the Register of actions; maintains registers of cases bound over to Superior Court.

7. Tallies and records dispositions of cases.

8. Distributes mail and delivers legal papers to courtroom.

9. Obtains records of prior convictions and imprisonment of felons by contacting criminal justice agencies.

10. Reviews and routes motions to expunge and to seal and destroy records.

11. Examines legal documents to determine acceptability for recording or filing assesses and collects fees and taxes.

12. Answers questions pertaining to regulation requirements of documents; complies by departmental customer service policies in dealing with the general public

Desirable Qualifications:
• Excellent customer service or customer relations track record; responding to high-volume inquiries from the general public
• Bilingual Skills;
• Proven ability to communicate effectively both orally and in writing
• Experience working in an organization that works with a broad range of diverse communities;
• Experience working with databases, spreadsheets, internet-based applications, and general office equipment (e.g., copier and scanner);
• Attention to detail;
• Accuracy;
• Collaborative team player.

How to qualify

Experience:

One (1) year (equivalent of 2,000 hours) of verifiable experience processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment

What else should I know?

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Compensation:  $31.4250-$38.2000 hourly

Application Opening: October 3, 2023

Applicants are encouraged to apply immediately as this recruitment may close at any time, but not before October 17, 2023

Applications will be screened for relevant qualifying experience, a committee of experts will evaluate the qualifications as described in this job announcement to determine only the most qualified candidates. Only those qualified applicants who most closely meet the needs of the department will be invited to continue in the selection process. Applicants meeting the minimum qualifications are NOT guaranteed advancement in the selection process, and the decisions of the screening committee are final.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6000 or, if hearing impaired at (415) 554-6015 (TTY).

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.