Career Opportunity

(PEX) 1823 One System Analyst

Recruitment: RTF0139803-01150865

Published: November 20, 2023

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About:

Appointment Type: This is a Permanent Exempt (PEX), full-time position expected to last up to 36 months. This position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Department Head.

Application Opening: November 6th, 2023
Application Deadline: May close anytime but not before November 20th, 2023
Compensation Range: $113,386 - $137,800
Recruitment ID: RTF0139803-01150865

Who We Are
Through the provision of coordinated, compassionate, and high‐quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one-time. The Department provides assistance and support to homeless and at‐risk youth, adults and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco. Services including outreach, homelessness prevention, emergency shelter, drop‐in centers, transitional housing, supportive housing, short‐term rental subsidies, and support services to help people exit homelessness. For more information on the department, please visit our https://hsh.sfgov.org/ .

What We Do
San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing (HSH), founded in 2016, is a national leader in the movement to end homelessness by developing a coordinated, equity-driven, client-focused system of compassionate services while piloting innovative models, and implementing best practice solutions with measurable results. HSH’s Homelessness Response System (HRS) oversees and implements a system of care that shelters, houses, and serves approximately 14,000 people daily. Major programs include: street outreach and service connection through the Homeless Outreach Team (SFHOT); 3,000-bed shelter system for adults and families including shelters for members of the LGBTQ community; rapid rehousing rental subsidies for families, adults, older adults, and transitional aged youth; the Problem Solving and flexible financial assistance programs; and robust supportive housing programs with nearly 10,000 units which provide permanent housing and services to formerly homeless individuals and families.

Role description

Job Description

The Department of Homelessness and Supportive Housing has an exciting opportunity for an excellent communicator and energetic individual who is passionate about solving homelessness for our community. This highly motivated and team-oriented person will play a key role in the Department’s Online Navigation and Entry (ONE) System Project Management team. Under general direction of the ONE System Change Manager, the ONE System Analyst will oversee and provide technical leadership for components of ONE System projects.

The ONE System is an enterprise Software as a Service (SaaS) system that supports HSH and its 60+ community-based organizations to provide a unified system for the City’s Homelessness Response System. The ONE System operationalizes, streamlines, and tracks workflows related to outreach, assessment, prioritization, referral, and placement for families, youth, and individuals seeking housing, shelter and other vital programs and services.

The successful candidate will be a good listener with the ability to work collaboratively with internal and external stakeholders and the software vendor; and bridge communication gaps between these groups to implement successful projects without compromising system functionality. If you love finding ways to use technology to help improve the lives of people, this might be the perfect opportunity for you.

Essential Duties

• Works within the ONE System PMO team to determine scope of new system enhancements, prepares process mapping, defines system specifications, and business requirements.
• Works closely with our ONE System Homeless Management Information System (HMIS) vendor (Bitfocus), HSH programs, and other HSH business units to fully understand, assess, and document program business requirements and system changes.
• Serves as a ONE System expert liaison to HSH program staff.
• Documents policies and procedures as they relate to the ONE System
• Develops and delivers documentation, training tools, and presentations to HSH staff and end users on updates, enhancements and new functionalities involving the ONE System
• Works with software vendor (Bitfocus) to provide support to the provider community to steadily improve our HMIS participation and data quality.
• Builds monitoring tools and reports to ensure data quality
• Is a change agent within the community to promote ONE System participation
• Studies system data and performs trending analysis, performs audits, and maintains an ongoing log of data quality issues to escalate to ONE System leadership
• Provides support for mandatory regulatory and compliance reporting to meet local, state, and Federal requirements.
• Prepares and delivers presentations on system initiatives to HSH Executive Team, CBOs and City Partners on an as needed basis
• Is an active participant and contributor in the team's ongoing large-scale projects, including Unit Level Inventory and Data Quality Action Plan, to ensure project success

How to qualify

Minimum Qualifications

Possession of a baccalaureate degree from an accredited college or university and three(3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

SUBSTITUTION: 

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Desired qualifications

• Ability to convey complex and technical information clearly for a diverse audience of stakeholders. Strong oral and written communication ability; adept at communicating with all levels of technical and non-technical staff.
• Strong data analysis and organizational skills; project management experience a plus.
• Ability to assess and interpret customer requirements and perform technical and operational analysis; strong qualitative and quantitative analytical capacity
• Knowledge of client level data systems, including Homeless Management Information Systems
• Database querying and reporting experience, including familiarity with SQL or LookML 
• Ability to establish good working relationships and work collaboratively with team members, other departmental programs/teams, end users and vendors. 
• Excellent problem-solving skills. Ability to prioritize competing requests for service and work independently on short deadlines.
• Familiarity with the Homelessness Response System and its programs. Experience working with nonprofit service providers, including Homeless Response System (HRS) providers.
• Experience working with a diverse workforce of people with different cultures, backgrounds, and perspectives.

Verification
Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

Selection Procedures: The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

Applications for City and County of San Francisco jobs are only accepted through an online process.
Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

•    Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Human Resources Analyst Information: If you have any questions regarding this recruitment or application process, please send your inquires to recruitment analyst at mahzer.rizalado@sfgov.org

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.