Career Opportunity

1820-Junior Administrative Analyst

Recruitment: RTF0139466-01137436

Published: January 25, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

About:

The Controller is the City’s chief financial officer. Our team includes financial, technology, analytical and other professionals who work hard to secure the City’s financial integrity and promote efficient, effective and accountable government. We hold ourselves to high standards and strive to be a model for good government. We value the diverse backgrounds, perspectives and lived experiences of our teams and clients in everything we do. We work in a collaborative and inclusive environment, promote equal opportunity, and invest in the professional development and wellbeing of our team members. You can expect to work alongside colleagues who are committed to serving the public with integrity and want to see positive impacts from their work. We are looking for smart, motivated individuals who want to make a difference and use government to play a role in solving our City’s problems, including addressing long-standing and harmful disparities in our communities. For a career with purpose and professional growth, join us in the Controller’s Office.

This 1820 Junior Administrative Analyst position provides support to the Controller’s Accounting Operations and Supplier Division (AOSD). The 1820 may also provide entry level, administrative analyst support to other City and County of San Franscisco as part of the Controller’s Financial & Accounting Support Team (FAST).

AOSD’s primary mission is to control the financial activities of the City. The division certifies contracts, pays vendors, approves personnel requisitions and reviews, monitors, controls, and projects departmental expenditures on a continuous basis to assess overall fiscal condition. The division assists departments to achieve fiscal compliance, accuracy, timeliness and meaningfulness for the resulting financial information. The division is also responsible for the producing the City's annual audited financial statements including the Annual Comprehensive Financial Report (ACFR), the Single Audit Report, and other reports required by federal, state, and local regulations, as well as the Countywide Cost Allocation Plan (COWCAP). Other functions include developing and maintaining citywide financial systems, system policies, procedures, training, security, and documentation.

Role description

• Application Opening: January 25, 2024
• Application Filing Deadline: January 31, 2024
• Annual Salary: $75,608 to $91,936 annually

Job Description:
Under supervision, the Junior Administrative Analyst is trained, assists with and performs professional level analytical work in a variety of functional areas, such as: development and administration of competitive bid processes and contractual agreements; grant administration and monitoring; budget development and administration; legislative analysis; development and evaluation of management/administrative policy; program evaluation and planning; quantitative and qualitative data analysis; or complex financial/fiscal analysis and reporting. Class 1820 Junior Administrative Analyst is the entry-level class of the series.

Essential Duties:
1. Conducts field surveys and carries out routine research in connection with budget, legislative or management studies and/or performs analysis of actual expenditures compared to the budget or public policy issues.

2. Assists in conducting difficult and complex analysis, procedural, organizational and operational investigations, quantitative and qualitative data analysis, surveys and/or research relating to department/agency operations.

3. Provides routine information to departmental personnel on the preparation of budget and policy documents, reports, demographics and program implementation.

4. Assists in preparing reports and proposals.

5. Assists in preparing budget and program delivery calendars.

6. Assists in compiling budget requests, making budget presentations, performing cost analysis and preparing program reports.

7. Prepares, generates, and updates budget documents, contract reports, surveys, databases and mailing lists.

8. Tracks and coordinates revenue and expenditures, grants, program budgets, and other funds.

9. Assists with the preparation and submittal of supplemental budget requests.

10. Assists in preparation and coordination of development of legislative proposals and/or statewide initiatives.

11. Prepares graphs and charts for presentations.

12. Assists in the preparation of quarterly and year-end financial, program and budget, and legislative reports.

13. Assists in review, processing and monitoring of contracts and contract certification processes.

14. Inputs and maintains data in computerized system and generates computerized reports.

15. Maintains contract files, and other contract documents and certificates, and monitors validity of documents.

Knowledge, Skills and Abilities:
Knowledge of: Principles and processes of finance, accounting, budgeting, contracts, and the legislative process; practices and principles of administrative and management techniques.

Ability or Skill to: Conduct surveys and perform routine research; collect, research, and analyze data; interact with departmental personnel to obtain and furnish information on budget/grants, contracts, legislative and procedural matters; prepare and write reports and proposals; use computers for word-processing, databases, internet, email, and various spreadsheet software.

How to qualify

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Additional qualifications (i.e. special conditions) may apply to a particular position and will be stated in the job ad.

Possession of a baccalaureate degree from an accredited college or university

Substitution:
May substitute up to 2 years of the required education with qualifying full-time, professional-level experience in budget analysis, financial analysis and reporting, legislative/policy analysis, data analysis, or contract/grant administration. One year (2,000 hours) of qualifying experience will be considered equivalent to 30 semester/45 quarter units

What else should I know?

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Interviews:
Selected candidates will be invited to participate in one or more interviews at the Controller’s Office.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.