FACILITIES MAINTENANCE MANAGER (0923 Manager II)

Career Opportunity

FACILITIES MAINTENANCE MANAGER (0923 Manager II)

Recruitment: RTF0139352-01151630

Published: November 29, 2023

Contact:

Jerome Anabu - Jerome.Anabu@sfdph.org
Sayana Domshoeva - sayana.domshoeva@sfdph.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

Department: Public Health
Job class: 0923-Manager II
Starting salary range: $141,700.00 - $180,856.00 (Range A)
Role type: Permanent Civil Service What does this mean?
Hours: Full-time
Exam type: Position Based Test
Rule: Rule of the List
List type: Combined Promotive and Entrance

About:

The Department of Public Health prioritizes equitable and inclusive access to quality healthcare for its community and values the importance of diversity in its workforce. All employees at the Department of Public Health work to advance equity, inclusion, and diversity with a specific lens and focus on race, ethnicity, gender, sex, sexuality, disability, and immigration status.

Application Opening – Wednesday, November 29, 2023.
Application Deadline – The application filing will be open continuously at least through Wednesday, December 6, 2023 and will close any time thereafter. Interested applicants are encouraged to apply immediately.
Salary: $134,524 and $171,678 annually
Appointment Type: Permanent Civil Service
Recruitment ID: PBT-0923-139353

The Mission of the San Francisco Department of Public Health (SFDPH) is to protect and promote the health of all San Franciscans. SFDPH strives to achieve its mission through the work of two main Divisions - the San Francisco Health Network and Population Health. The San Francisco Health Network is the City’s only complete system of care and has locations throughout the City, including Zuckerberg San Francisco General Hospital and Trauma Center, Laguna Honda Hospital and Rehabilitation Center, and over 15 primary care health centers.

The eligible list resulting from this recruitment may be utilized to fill future and current vacancies in this class at other locations within the DPH for the duration of the eligible list. 

The San Francisco Department of Public Health is accepting applications for a permanent civil service Facilities Maintenance Manager (0923 Manager II).

Role description

The Facilities Maintenance Manager (0923 Manager II) oversees and prioritizes the work of a Facilities Maintenance Team of seven people and is responsible for the development, procurement, and management of contracts to support the maintenance work. The incumbent will be administratively responsible for collaborating on a department-wide online work order system. The scope of responsibilities includes ensuring the timely performance of preventive maintenance, routine maintenance, and responding to emergency conditions to ensure that all facilities are in comply with relevant Life Safety Standards in order for clinics to maintain certification and licensure requirements that can impact their ability to deliver services and receive funding. The current portfolio of buildings overseen by this position includes fourteen health clinics of varying complexity and age which is likely to expand in future years. The manager will collaborate with the Department of Public Works (DPW), clinic staff, vendors, and other stakeholders to ensure maintenance issues at buildings are addressed in a comprehensive, safe, timely, and cost-effective way. The Facilities Maintenance Manager (0923 Manager II) will oversee hiring for the Facilities Maintenance Team and will manage the Facilities Maintenance budget.

ESSENTIAL DUTIES:
The Facilities Maintenance Manager (0923 Manager II) performs the following essential job functions:

Supervises, trains, and evaluates the work of Facilities Management Team employees; oversees hiring for Facilities Maintenance Team positions.
Delegates work to employees and supports them in managing their workloads.
Manages collaboration between members of the Facilities Maintenance Team via regular meetings, shared documents, or other project management tools.
Manages the contractor bid process for maintenance work done by outside vendors, including requesting proposals, coordinating job walks for vendors, and working with the Fiscal Unit to open purchase orders.
Collaborates with other DPH Divisions as necessary to perform duties.
Collaborates with the Department of Public Works (DPW) on services provided to the Department of Public Health (DPH), including requesting the work by opening Service Orders, confirming completion of work, approving final work product, and approving billing reports.
Participates in budget development by providing detailed justifications and persuasive arguments in support of the needs of Facilities Maintenance.
Directs the allocation of the Facilities Maintenance budget to achieve timely outcomes by prioritizing maintenance needs and adjusting to address emergent maintenance needs.
Evaluates procedures, identifies, and analyzes problems and issues, and may implement and document new procedures to increase effectiveness and efficiency of the Facilities Maintenance Team.
Manages use of the DPH-wide online facilities work order system, including collaborating with other DPH divisions on issues of standard work and data analyzed from the system.
Works with DPH Project Managers on the timely review of major capital improvement projects including review of construction project documents to provide input, ensuring compliance with DPH standards. During project construction, responds to request for information.

The Facilities Maintenance Manager (0923 Manager II) performs other duties as assigned and required.

Selection Procedures
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which include following:

Supplemental Questionnaire (SQ) Examination (Weight: 100%): Candidates who qualify will be emailed a Supplemental Questionnaire (SQ) that is designed to measure the knowledge, skills, and abilities in job related areas which may include but not be limited to: familiarity with building maintenance needs, ability to create new workflows and procedures to facilitate work, budget administration, process evaluation and improvement, and ability to work with contractors and manage bid process. The SQ will be emailed to the address listed on the candidate’s online application. Candidates will be required to respond to the SQ in the time frame indicated and must submit the completed questionnaire as directed to have it evaluated. Responses cannot be changed once submitted. A passing score must be achieved on each of the above-described exams to be included on the confidential eligible list. After the confidential eligible list is adopted, the department may administer additional selection procedures to make a final hiring decision. Certification The certification rule for the eligible list resulting from this examination will be the Rule of the List. Eligible List/Score Report: Once you pass the exam, you will be placed onto an eligible list and given a score and a rank. For more information, visit https://careers.sf.gov/knowledge/process/ The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director. The eligible list may be used to fill future and current vacancies in this class at other locations within the DPH for the duration of the eligible list. To find Departments that use this classification, please see Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf (sfdhr.org)

How to qualify

Required Minimum Qualifications (be sure your application clearly shows how you meet these requirements):

1. EDUCATION: Possession of a bachelor’s degree from an accredited college or university,

AND

2. EXPERIENCE: Four (4) years of verifiable professional experience performing facility maintenance in a large healthcare organization.

EDUCATION SUBSTITUTION: Additional qualifying experience may substitute for the required degree on a year-for-year basis as follows:

Five (5) years of experience is qualifying with three (3) years (ninety (90) semester or one hundred thirty-five (135) quarter units
Six (6) years of experience is qualifying with two (2) years or sixty (60) semester or ninety (90) quarter units
Seven (7) years of experience is qualifying with one (1) year or thirty (30) semester or forty-five (45) quarter units of college
Eight (8) years of qualifying experience is qualifying with no college education

Note: One year of full-time employment is equivalent to 2,000 hours of qualifying work experience (one year if performed full-time at 40 hours per week). Any overtime hours that were worked above 40 hours per week are not included in the calculation to determine qualifying hours worked.

Applicants must meet the minimum qualification requirements by the final application filing date unless otherwise noted.

The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this classification.

Desired Qualifications:
The stated desirable qualifications listed below may be used to identify job finalists at the end of the selection process after candidates are referred for selection:

Two (2) years of experience supervising and overseeing the work of facilities maintenance staff and/or trades staff
Knowledge of licensing and certification and Life Safety issues relevant to health clinics
Experience with City and County of San Francisco contracting processes
Experience with major capital improvement projects
Technical knowledge of and experience with Building Management Systems
Experience with online facility work order system

Important Note: Please make sure it is clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities. For more information, visit verifying education and experience.

What else should I know?

How to apply:
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit careers.sf.gov and begin the application process.

Our e-mail communications may come from more than one department so please make sure your email is set to accept messages using this link. Applicants may be contacted by email about this recruitment therefore, it is their responsibility to contact the Analyst if they update their email address.

Applicants will receive a confirmation email that their online application has been received for every announcement they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Terms of Announcement and Appeal Rights:
This is a Position Based Test (PBT) administered in accordance with Civil Service Rule 111A.

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state, or local laws, rules, or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

DPH Health Critical Requirements and Information: Please review the following policies regarding DPH employment requirements that safeguard yourself and others.

Additional information regarding Employment with the City and County of San Francisco:

If you have any questions regarding this recruitment or application process, please contact analysts beata.chapman@sfdph.org or (628) 271-6701 or sayana.domshoeva@sfdph.org or (628)-271-6715.

We may use text messaging to communicate with you on the phone number provided in your application. The first message will ask you to opt in to text messaging.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.