Career Opportunity

OCOH Budget Manager - Department of Homelessness and Supportive Housing (1825)

Recruitment: RTF0139762-01155527

Published: December 21, 2023

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Appointment Type: This is a Temporary Exempt (TEX), full-time position limited to no more than 3 years in duration. This position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Department Head.

Application Opening: December 1, 2023
Application Deadline: May close anytime but not before December 22, 2023
Compensation Range: $143,728- $188,240
Recruitment ID: RTF0139762-01155527

Who We Are
Through the provision of coordinated, compassionate, and high‐quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one-time. The Department provides assistance and support to homeless and at‐risk youth, adults and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco. Services including outreach, homelessness prevention, emergency shelter, drop‐in centers, transitional housing, supportive housing, short‐term rental subsidies, and support services to help people exit homelessness. For more information on the department, please visit our https://hsh.sfgov.org/ .

What We Do
San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing (HSH), founded in 2016, is a national leader in the movement to end homelessness by developing a coordinated, equity-driven, client-focused system of compassionate services while piloting innovative models, and implementing best practice solutions with measurable results. HSH’s Homelessness Response System (HRS) oversees and implements a system of care that shelters, houses, and serves approximately 14,000 people daily. Major programs include: street outreach and service connection through the Homeless Outreach Team (SFHOT); 3,000-bed shelter system for adults and families including shelters for members of the LGBTQ community; rapid rehousing rental subsidies for families, adults, older adults, and transitional aged youth; the Problem Solving and flexible financial assistance programs; and robust supportive housing programs with nearly 10,000 units which provide permanent housing and services to formerly homeless individuals and families.

Role description

The 1825 Principal Administrative Analyst II/OCOH Budget Manager reports directly to the HSH Budget Director. The position is responsible for managing the budget planning and implementation of the Our City Our Home Fund (OCOH), which provides funding for over 60 different HSH programs and over 100 contracts including large-scale capital acquisition projects. These funds are managed in collaboration with the OCOH oversight committee that meets monthly to review financial and programmatic initiatives. There is strict legislation managing the fund that requires advanced analytical skills to ensure funds are allocated and spent appropriately. This position will lead annual budget development for the fund, mid-year revenue reconciliation, mid-year and annual spend reports, will prepare reports and presentations as requested by the oversight committee and the HSH commission, and will approve contractual funding for program contracts.

Essential Duties and Responsibilities:

• Manage and support the annual budget process: The annual budget process for this fund follows a different timeline and requires significant planning, discussion, and partnership with the Mayor’s Budget Office, the Controller’s Office, Department of Public Health, and the OCOH Committee.
• Manage and support rebalancing and reconciling the OCOH fund: The OCOH legislation stipulates percentage-based allocations to 5 different homelessness programs. Due to the variable nature of this fund’s revenue, the budget team is required to reconcile and rebalance this fund multiple times a year. This rebalancing requires advanced analytical skills and facilitation with various internal and external partners who provide inputs/projections on the programmatic spend down.
• Reporting: HSH reports regularly to the oversight committee, often monthly or bi-monthly, and works with the Controller’s office to publish both a 6 month and annual financial and program report.
• Legislation: HSH regularly amends contracts and reports out to the Board of Supervisors and HSH Commission, as well as the OCOH Committee. This position will support the legislative and budget team’s work by creating power point presentations, reports and graphics needed around OCOH funding.
• Performs related duties as required.

How to qualify

Minimum Qualifications

Possession of a baccalaureate degree from an accredited college or university and seven (7) years of full-time equivalent experience performing professional level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Desirable Qualifications

• Three or more years of verifiable experience performing complex budget or fiscal analysis in a public agency.
• Familiarity with Community Based Organizations and/or resources.
• Microsoft Excel advanced knowledge (pivot tables, filters, formulas, functions, formatting).
• Experience with governmental accounting, governmental budgeting and the City’s accounting policies and procedures highly preferred.
• Experience interpreting and analyzing complex legislation and measures impacting budget and spending allocations.
• Experience working with elected/appointed officials or public oversight committees (e.g., preparing presentations, responding to inquiries, etc.).
• Ability to visualize data and communicate quantitative information clearly for internal and external stakeholders, including the general public.
• Knowledge of Federal and State Grants.
• Knowledge of City Financial Systems such as Oracle PeopleSoft, FSP, BPMS and Sherpa.
• Outstanding verbal and written communication skills.
• Experience working with a large diverse workforce of people with different culture, backgrounds, and opinions.

Verification
Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

Selection Procedures: The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

Applications for City and County of San Francisco jobs are only accepted through an online process.
Visit https://careers.sf.gov/ and begin the application process.

•    Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

 Analyst Information: If you have any questions regarding this recruitment or application process, please send your inquires to recruitment analyst Tony Won at tony.won@sfgov.org 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.