Career Opportunity

Program Associate, (Job code 1840)

Recruitment: RTF0143632-01136668

Published: January 24, 2024

Accepting applications until: January 30, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Applications will be accepted until 11:59 p.m. on January 29, 2024. The portal will close at 12:00 a.m. on January 30, 2024, and applications will no longer be accepted.

Company Description The San Francisco Arts Commission (SFAC) is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy. Learn more about our work at: http://www.sfartscommission.org/

SFAC Racial Equity Statement The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one’s success in life. We also acknowledge that we occupy traditional and unceded Ohlone land. Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector. This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.

Role description

As the Art Commission’s Program Associate, you will help support the Community Investments (CI) team to administer over $11 million in annual grant investments, community engagement activities, and increase technical assistance and professional development workshops for San Francisco artists, arts organizations, and historically marginalized communities.

Reporting to the Senior Program Officer, essential duties of the Program Associate includes:

• Support Senior Program Officers and Program Officers in coordinating and supporting all communications from the CI department, scheduling meetings and site visits, and generating any associated documents and/or contracts;
   
• Assist in the transition to a new grants database and maintain grants database to ensure accuracy and consistency, as well as provide training, when necessary on proper data entry and maintenance;
   
• Ensure that department adheres to Records Retention Policy: files are placed into storage/E-storage, scanning documents when necessary;
   
• Process grant and art vendor applications and ensure that all applications have been received and reviewed for completeness;
   
• Coordinate the orientation and scheduling of the grant review panels and administrative grant review process including the review of applications, technical assistance, managing the scoring system, processing payments, and tracking all requests for panel notes;
   
• Support Program Officers in providing technical assistance to grantees on a new grants database;
   
• Generate and maintain grant and art vendor files, ensuring that complete records are kept according to City requirements, including payments, proofs of insurance and waivers;
   
• Enter data and ensure files are accurate and current in SalesForce;
   
• Compile and or create various reports to support information requests, audits, and evaluation needs;
   
• Draft grant agreements and process grantee payments, once approved by managing Program Officer, as well as various art vendor payment requests.
   
• Assist with coordination of bi- monthly meeting of the Community Investments Committee, a sub-committee of the Arts Commission: prepare agenda, take minutes, communicate with staff/guest presenters to obtain agenda items and presentation materials;
   
• Support presentations at conferences and community stakeholder meetings;
   
• Other duties as assigned.

How to qualify

Possession of a baccalaureate degree from an accredited college or university.

Substitution:

May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

What else should I know?

If you have any questions regarding this recruitment or application process, please contact Lauren Rowe at lauren.rowe@sfgov.org

Hybrid work culture
We work in a hybrid environment, and you may be expected to work in the office up to 3 days per week.

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.