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Career Opportunity

Galleries Program Associate (Job code 1840)

Recruitment: RTF0146733-01122218

Published: April 26, 2024

Accepting applications until: May 11, 2024


Lauren Rowe -

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

Department: Arts Commission
Job class: 1840-Junior Management Assistant
Salary range: $81,848.00 - $99,528.00
Role type: Permanent Exempt What does this mean?
Hours: Full-time


Applications will be accepted until 11:59 p.m. on May 10, 2024. The portal will close at 12:00 a.m. on May 11, 2024, and applications will no longer be accepted.

The San Francisco Arts Commission (SFAC) is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy. Learn more about our work at:

SFAC Racial Equity Statement The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one’s success in life. We also acknowledge that we occupy traditional and unceded Ohlone land. Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector. This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.

Role description

Under the direction of the Director of Galleries and Public Programs, the Galleries Program Associate is responsible for supporting the day-to-day operations of the San Francisco Arts Commission Galleries program. This is an administrative position that requires the management of financial processing, vendor relations, database and archive maintenance, visitor relations, data collection, and the internship program. A strong arts administrative and management background, ability to work autonomously while supervising others, and ability to interact professionally with the general public, artists, and colleagues is essential for this position.

Essential Responsibilities:


  • Works with SFAC accounting staff, City Controller’s Office and other City Departments to properly process purchase orders and payments to vendors, contractors, artists and interns
  • Provides regular financial reports to the Director of Galleries and Public Programs
  • Assists artists and contractors with the process of becoming compliant suppliers in the City’s financial system


  • Works closely with the SFAC Lead Preparator to secure contract preparator labor, rental equipment, AV purchases, installation and facility supplies
  • Manages the documentation of the exhibitions and public programs
  • Orders catering and hospitality items for events
  • Creates/designs and ensures the production and installation of all didactic exhibition signage

Public Programs and Gallery Tours

  • Assists with event logistics including outreach; site/permit reservations; day-of event coordination with vendors, artists, and community partners
  • Coordinates outreach for public programs which includes follow up correspondence and metrics tracking
  • Manages and facilitates gallery tours

PR and Marketing

  • Participates in the agency-wide Communications Committee which sets goals and implements strategies to gain greater public exposure for the work of the SFAC
  • Executes web site updates and social media posts
  • Develop designs for gallery social media
  • Coordinates the printing and delivery of all promotional collateral
  • Manages and enters artist, vendors and partner information data into the SFAC Salesforce database and manages gallery archive

Intern Management

  • Build and maintain relationships with various regional academic institutions for intern recruitment
  • Manage relationship with City internship program, Opportunities for All
  • Manages the orientation, day to day work and schedule of the interns

General Responsibilities

  • Speaks about Galleries exhibitions to school classes and other groups who attend exhibitions as needed
  • Provides front desk visitor services at the Main Gallery
  • Orders all office, maintenance and installation supplies
  • Attends SFAC and Galleries staff meeting
  • Is a liaison to the community representing the Galleries and the City of San Francisco
  • Other duties as assigned

Work Hours: Full-Time Tuesday - Saturday 9-5:30, occasional evening work will be required. 

How to qualify


Possession of a baccalaureate degree from an accredited college or university.


May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Desired Skills and Abilities

  • Excellent editing, grammar, written and verbal communication skills
  • Financial processing experience
  • Strong organizational skills
  • Customer service experience
  • Microsoft Office programs experience
  • Proficient in Adobe Photoshop and InDesign
  • Events coordination
  • interest in contemporary art

What else should I know?

Work Hours: Full-Time Tuesday - Saturday 9-5:30, occasional evening work will be required. 

If you have any questions regarding this recruitment or application process, please contact Lauren Rowe at

Hybrid work culture
We work in a hybrid environment, and you may be expected to work in the office up to 3 days per week. This role requires when the exhibitions are open 4 times/ week (W-S) in the office and 5 times/week the first week of the month because of full staff meetings on Tuesdays.


All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.