Career Opportunity

Principal Administrative Analyst II – Water Supply and Treatment Division – San Francisco Public Utilities Commission (1825) - (Temporary Provisional)

Recruitment: RTF0148100-01086306

Published: May 30, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

• Application Opening: May 30, 2024
• Application Filing Deadline: June 14, 2024
• Recruitment ID: RTF0148100-01086306 (148101)
• Annual Salary: $146,952-$192,478
• Additional notes: Please note, the last three steps in this salary range represent extended ranges that require department approval 

TYPE OF APPOINTMENT: PROVISIONAL (TPV)
This is not a permanent appointment. A provisional appointee must participate and be successful in a Civil Service examination for this classification and be selected through an open competitive process in order to be considered for permanent appointment. Provisional appointments may not exceed three (3) years.

WHO ARE WE?
San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at https://www.sfpuc.org/about-us/careers-sfpuc

ABOUT WATER SUPPLY AND TREATMENT DIVISION

The San Francisco Public Utilities Commission's Water Supply and Treatment Division (WSTD) is part of the SFPUC Water Enterprise and is responsible for operating and maintaining water treatment plants, reservoirs, pipelines and pump stations in San Mateo, Santa Clara, Alameda, and San Joaquin Counties. To support this work, the Division is headquartered in Millbrae, has a maintenance yard in Sunol, and has various facilities throughout the Bay Area. The Division has a staff of 240 employees, an annual operating budget of $70 million, and is managed by a team stationed in Millbrae consisting of a Division Manager and 5 managers overseeing its Business Services, Distribution, Engineering, Maintenance, and System Operations sections.

Role description

Under the direction of the Water Supply and Treatment Division Manager, the Principal Administrative Analyst II will lead the development and administration of the Division’s $70 million annual operating budget and oversee the Division’s day-to-day business operations – business processes, contract management, warehouse operations, and purchasing and accounts payable functions. This position will serve as the liaison between the Division and Accounting Services, Contract Administration Bureau, and the Office of Contract Administration.

Essential Functions:

•             Oversee the Division’s financial transactions; lead the development and administration of the Division's $70 million annual operating budget, including forecasting funding needed for staffing, equipment, materials, supplies, and contracts; monitor and approve expenditures; and implement all accounting transactions. 

•             Facilitate the development of business software solutions to improve services and to meet the Division’s operational goals; track and support software and hardware licensing, acquisitions, and assignments; implement and provide training for software solutions, including PeopleSoft, SharePoint, and Maximo to improve business processes.

•             Develop new and manage existing contracts with both the Contract Administration Bureau and the Office of Contract Administration.

•             Create and update division-wide policies and procedures; oversee records management procedures and processes for the Division.

•             Facilitate, track and support all contracting and purchasing activities for the Division; oversee material, supplies and equipment purchases; manage inventory, receiving, storage, and issuing processes; review and approve purchase orders as needed; approve invoices; perform audits and respond to inquiries about accounting and inventory management.           

•             Serve as liaison between Division and other stakeholder groups including SFPUC accounting and finance departments on all matters concerning the Division's business operations.      

•             Establish effective and cooperative working relationships with other departmental personnel, vendors, and other agencies; coordinate response to inquiries from vendors and other departments; manage and coordinate collection of all information regarding claims, legal inquiries, Public Records Requests, and other requests for information.       

•             Analyze and recommend the Division’s administration staffing levels to accomplish Division goals and objectives; develop, update and implement policies, procedures and business processes; collaborate with leadership team to align and execute personnel strategies in support of business objectives.

•             Perform other related duties as required.

How to qualify

Education: Possession of a baccalaureate degree from an accredited college or university, AND

Experience: Seven (7) years of full-time equivalent experience performing professional level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Desirable Qualifications:

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Knowledge of government purchasing rules and guidelines;
• Knowledge of the principles and techniques of financial analysis and budgeting;
• Knowledge of the principles of modern management, roles and missions of government, and the principles of effective public relations; 
• Experience developing and executing contracts;
• Experience with software implementation for business processes;
• Experience preparing and maintaining policies and procedures;
• Experience preparing user training materials and conducting online and in-person trainings and oral presentations;
• Experience supervising professional and general staff;
• Proficiency with PeopleSoft financial management system;
• Proficiency with Maximo;
• Proficiency with MS Office applications;
• Excellent written and oral communication skills;
• Possession of a California driver’s license.

  Verification:

  Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

  Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

  Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

  All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Anna Owens, by email at aowens@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.