Career Opportunity

Senior Parts Storekeeper - Fleet Management (1931 TPV)

Recruitment: RTF0147399-01128578

Published: June 13, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

The Office of the City Administrator’s Mission and Vision

Our vision is to lead the nation in public administration and to enable City departments to effectively deliver critical public services. We aim to help the city run better, to connect San Francisco residents and constituents to the vital public services they seek, and to create a meaningful and diverse work culture that is the place of choice for people who are invested in a career in public service.

We are committed to ensuring that the City's services are inclusive, efficient, equitable, and culturally competent for San Franciscans of all races, ethnic backgrounds, religions, and sexual orientations. This commitment requires comprehensive review and thorough analysis of existing practices and policies to remove barriers to real inclusion.

We are also committed to ensuring that the Department is a safe, equitable, and inclusive workplace for individuals of all races. This includes creating opportunities for hiring, promotion, retention, training, and development, particularly for Black, Indigenous, and people of color (BIPOC).

To learn more about our departments, divisions, and programs, visit: https://www.sf.gov/departments/city-administrator.

The Fleet Management Department (also known as “Central Shops”) provides fleet services to over 70 City departments with a combined municipal fleet of approximately 8,000 units. Central Shops is responsible for asset management, maintenance and repairs, motor pools, fueling services, vehicle acquisitions and disposals, equipment specification writing, fueling, and more. Central Shops operates six maintenance and repair facilities across the City and maintains and repairs various types of vehicles and fleet equipment, ranging from passenger vehicles to highly specialized equipment like fire engines and street sweepers. In addition to these fleet management functions, the Department also manages the administrative functions, including procurement, finance, performance reporting, department service level agreements, vehicle leasing and pool programs, legislative mandates, strategies for building a zero emissions fleet, and more.

Job Type: Temporary Provisional. This is not a permanent appointment. A provisional appointee must participate and be successful in a Civil Service examination for this classification and be selected through an open competitive process in order to be considered for permanent appointment. Provisional appointments may not exceed three (3) years.

Application Deadline – Interested candidates are encouraged to apply as soon as possible, as this job announcement will close at any time, but not earlier than Tuesday, June 18, 2024 at 11:59 PM

Role description

1931 Senior Parts Storekeeper is distinguished from 1929 Parts Storekeeper by the prior’s supervisory responsibility. It is further distinguished from 1935 Principal Parts Storekeeper in that the latter is a second-level supervisor and responsible for the operations of a large storeroom. The Parts Storekeeper series (1929 Parts Storekeeper, 1931 Senior Parts Storekeeper, and 1935 Principal Parts Storekeeper) is also distinguished from the Storekeeper series (class 1932 Assistant Storekeeper, 1934 Storekeeper, and 1936 Senior Storekeeper) in that the former performs storekeeping duties specifically related to automotive, transit, and other vehicle parts and related materials.

Essential functions of the classification include:

• Plans, assigns, supervises, reviews and evaluates the work of subordinate personnel engaged in ordering, receiving, inspecting, rotating, storing, inventorying, and issuing of automotive and/or transit parts and related materials.
• Coordinates storeroom operations with inventory control staff of a materials management system, purchasing and user departmental personnel and vendors to maintain established levels of inventories; plans and coordinates the storage and issuance of inventories and insures proper rotation of stock.
• Initiates orders to replenish inventories or to acquire as needed non-inventoried parts and related materials; contacts vendors regarding specifications, prices, and delivery particulars, and places orders as authorized; arranges for the disposal of obsolete or surplus inventories.
• Oversees the receipt and inspection of automotive and/or transit parts and related materials from vendors; ensures conformance with ordered specifications and receiving documents; coordinates with vendors, freight carriers, technicians, and purchasing and inventory control personnel to resolve discrepancies; coordinates the return of defective or repairable inventories to vendors or other facilities.
• Assists inventory control staff in the periodic and as-required inventorying of storeroom stocks and in the validating of stock location records.
• Ensures the safety, orderliness, and security of storeroom inventories, facilities and equipment.
• Oversees the maintenance of required files in the storeroom and the proper distribution of stores documents such as requisitions, purchase and delivery orders, packing slips, bills of lading, freight bills, shipping and issue documents, and materials safety data sheets.
• Trains storeroom personnel in general storeroom practices, automotive and/or transit parts and related materials, support operations, facilities and equipment safety, and hazardous materials handling.
• Supervises and trains storeroom personnel in the use of an automated materials management system.
• Operates light vehicles and related materials handling equipment in the performance of assigned responsibilities.

Knowledge, skills, and abilities:

Knowledge of: the methods, procedures, systems and equipment used in modern storekeeping and warehousing operations.

Ability and Skill to: assign, supervise and inspect the work of subordinates; read and interpret manufacturers' parts catalogs and related publications; carry out oral and written instructions; use a computerized inventory management system; and communicate both orally and in writing.

How to qualify

Experience:

Three (3) years of experience as an automotive/transit parts storekeeper in a storeroom or warehouse, in which the duties consisted of receipt, inspection, rotation, storage, inventory, ordering, and issuing of large quantities of a wide variety of automotive/transit parts and related equipment and materials.

License and Certification:

Possession of a valid California driver license.

SUPPLEMENTAL INFORMATION

May require lifting of heavy equipment, parts, and materials up to sixty (60) pounds.

May involve possible exposure to hazardous materials such as diesel fumes, cleaning solvents, dust, adhesives, and aerosols.

Requires the operation of hand tools and power equipment used in materials handling, such as pallet jacks, crow bars, and forklifts.

May be required to work rotating shifts, weekends and holidays.

All appointees to the position will be required to participate in the National Safety Council Forklift Truck Operators training course, conducted by the department.

How to Apply:

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov and begin the application process.

1. Select the "Apply Now" button and follow instructions on the screen
2.  Complete the Supplemental Questionnaire

YOU MUST SUBMIT A RESPONSE TO THE SUPPLEMENTAL QUESTIONAIRE TO MOVE FORWARD IN THE RECRUITMENT

What else should I know?

NOTE:  Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment.  Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes.  Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

You may contact Elbi Magana via email at elbi.magana@sfgov.org with questions regarding this opportunity.

Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.

Verification:  Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures

The selection process will include evaluation of applications in relation to minimum requirements and assessment of candidates’ job-related knowledge, skills and abilities. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to evaluate candidate qualifications. This typically includes an oral interview and/or a written or performance exercise.

If this becomes necessary, only those applicants whose qualifications most closely meet the  Department needs will be invited to continue in the selection process. Applicants meeting the minimum requirements are not guaranteed advancement in the selection process.

Terms of Announcement:  Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams [required for Combined, Promotive, Entrance (CPE) Exams only]
• Right to Work
• Copies of Application Documents
• Diversity Statement

For best practices on the application process, please visit Apply for Jobs in the City and County of San Francisco Best Practices Guide. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses @sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All your information will be kept confidential according to EEO guidelines.

HR Analyst Information: If you have any questions regarding this recruitment or application process, please contact Elbi Magana via email at elbi.magana@sfgov.org. 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.