Principal Administrative Analyst I - Claims & Disbursement Unit - Controller's Office (1824)

Career Opportunity

Principal Administrative Analyst I - Claims & Disbursement Unit - Controller's Office (1824)

Recruitment: RTF0148384-01156501

Published: July 11, 2024

Contact:

Karena Phung - karena.phung@sfgov.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

Department: Controller
Job class: 1824-Principal Administrative Analyst
Salary range: $136,214.00 - $165,594.00
Role type: Temporary Exempt What does this mean?
Hours: Full-time

About:

The Controller is the City’s chief financial officer. Our team includes financial, technology, analytical and other professionals who work hard to secure the City’s financial integrity and promote efficient, effective and accountable government. We hold ourselves to high standards and strive to be a model for good government. We value the diverse backgrounds, perspectives and lived experiences of our teams and clients in everything we do. We work in a collaborative and inclusive environment, promote equal opportunity, and invest in the professional development and wellbeing of our team members. You can expect to work alongside colleagues who are committed to serving the public with integrity and want to see positive impacts from their work. We are looking for smart, motivated individuals who want to make a difference and use government to play a role in solving our City’s problems, including addressing long-standing and harmful disparities in our communities. For a career with purpose and professional growth, join us in the Controller’s Office.

This 1824 Principal Administrative Analyst I - Claims & Disbursement Unit works in the Controller’s Accounting Operations and Suppliers Division (AOSD)

AOSD’s primary mission is to control the financial activities of the City. The division certifies contracts, pays vendors, approves personnel requisitions and reviews, monitors, controls, and projects departmental expenditures on a continuous basis to assess overall fiscal condition. The division assists departments to achieve fiscal compliance, accuracy, timeliness and meaningfulness for the resulting financial information. The division is also responsible for the producing the City's annual audited financial statements including the Annual Comprehensive Financial Report (ACFR), the Single Audit Report, and other reports required by federal, state, and local regulations. Other functions include developing and maintaining citywide financial systems, system policies, procedures, training, security, and documentation.

AOSD is responsible for monitoring, tracking, approving and establishing guidelines, policies and procedures for central accounting across all City departments, including all City funds and grants. The City’s online accounting system, PeopleSoft, is used extensively in this work. The City’s data warehouse and analytical tool, Oracle Business Intelligence (BI), and Excel are also heavily used. The Asset Management team of AOSD manages the City’s fixed assets recording and reporting.

Application Opening: 7/11/2024
Application Deadline: 7/26/2024
Compensation Range: $136,214 to $165,594 annually

Appointment Type: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 36 months.

Role description

Resolving departments’ issues and questions involving their daily and monthly bank reconciliations of Controller general ledger bank accounts and resolving complex issues in PeopleSoft (PS) Treasury Accounting, Accounts Receivable or Accounts Payable modules, often requiring further research, analyses, and consultation with the Systems team.
Analyzing and evaluating impact of legislation on claims filed against the City and consulting with senior management to recommend workflow and policy improvements to the claims process.
Analyzing and evaluating workflow of multiple complex unit positions to optimize unit staffing efficiency and effectiveness.
Recommending, defining, and updating changes to unit policies and procedures and work processes and consulting with senior management to implement process changes.
Serve as liaison between the Treasurer & Tax Collector’s Office (TTX) and the Controller’s Office (CON) in all matters relating to cash and bank accounts held by the City and its accounting in PS, including maintenance of the master account list.
Directing, performing, and coordinating fiscal year end duties before and after the annual PS shutdown to ensure departments accurately record receipts and payments; analyzing system reports to identify discrepancies.
Serving as the liaison to the Reporting team with the annual financial statement audit, including production of the investment pool financial statements and footnotes, cash confirmations, review and analysis of enterprise financial statements and other duties.
Directing and overseeing staff performance of duties in the Disbursement Unit, consisting of weekly check processing, check replacements, payment cancellations and reissues, manual checks, check stale dating, EFT returns, travel and use tax payment processing, use tax return filing, deposits and cash receipt processing, construction stop notices, levies to suspend payments, and all pay cycle processing; analyzing and researching errors or discrepancies in system processes.
Supervising staff at the City Attorney Claims location who receive and record financial claims against the City in accordance with standards and procedures and within statutory requirements.
Leading staff in processing and distribution of continuous monitoring reports on an as-needed basis.

How to qualify

Possession of a baccalaureate degree from an accredited college or university, and five(5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

What else should I know?

Interviews: Selected candidates will be invited to participate in one or more interviews at the Controller’s Office.

Additional Information Regarding Employment with the City and County of San Francisco:

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at Karena.Phung@sfgov.org

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.