Career Opportunity

DES Logistics Manager – Department of Emergency Management (0922)

Recruitment: REF43221I

Published: July 18, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. DEM was created in 2006 by local legislation that reorganized the Emergency Communications Department and the Office of Emergency Services into a single agency. For more information on the Department of Emergency Management, please visit: http://www.sfdem.org/.    

This position is located within the Division of Emergency Services (DES), which prepares for and responds to “not so everyday” emergencies in San Francisco. Primary functions of the Division include managing San Francisco’s Emergency Operations Center, monitoring citywide situational awareness, performing hazard and threat analysis, developing and overseeing the City’s emergency plans and training program, engaging and developing community partners in disaster resilience, and coordinating citywide logistics. 

Application Opening: Thursday, July 18, 2024  
Application Deadline: No sooner than August 1, 2024 (11:59 PM PT)  
Recruitment ID: PEX-0922- 149520 

Appointment Type: This is a Permanent Exempt (PEX) appointment not to exceed three (3) years. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104, and incumbents are considered “at will” and serve at the discretion of the Appointing Officer.  This is a full time, 40 hours per week appointment.  

Role description

Under the direction of the Assistant Deputy Director, this position will provide oversight and management of both day-to-day and emergency logistics functions for the Division of Emergency Services. This position develops and implements operational strategies, policies, and procedures, including those related to the Emergency Support Function #7 (Logistics) and Emergency Support Function #17 (Volunteer and Donations Management) annexes to the city’s Emergency Operations Plan and the activation of the Emergency Operations Center. This position will also serve as the Logistics Section Chief in the Incident Command System emergency response organization and will therefore coordinate and direct departmental and citywide resources for emergency response and recovery. 

This position will lead and manage the maintenance of a robust logistics function within the Department of Emergency Management, Division of Emergency Services. The objective of this project is to build and maintain a logistical team within DES that is comprised of staff that have an understanding of emergency management as well as critical project management functions related to logistics. This position is integral to that objective, as it serves as the manager of that team and all citywide logistics projects.  

Essential Duties and Responsibilities: 
The duties specified below are representative of the range of duties assigned to this position and are not intended to be an inclusive list. 

• Oversee and manage day-to-day divisional and certain citywide logistical functions, including management and inventory of supplies for weather relief centers, requests for emergency staff for special projects or EOC activations, management of satellite locations associated with DES initiatives (respite centers, warehouses, etc.) and their contents. 
• Serve as the Logistics Section Chief, or other position in the Logistics Section, during Emergency Operations Center activations including acting as the DEM lead for emergency logistical needs, including coordination of space, property, staff, technology, procurement of equipment, and mutual aid requests. 
• Manage and oversee the revision of the Emergency Support Function #7 plan as an annex to the City’s Emergency Operations Plan which includes planning for volunteers and personnel, donations, facilities, fuel, staffing, and other critical resources. 
• Manage and oversee the development of protocols related to the activation of the San Francisco Emergency Operations Center. 
• Manage DEM Division of Emergency Services equipment and supplies inventory. 
• Coordinate with City departments to develop and implement operational strategies, policies, and procedures related to day-to-day and emergency response logistics functions, including preparing written documents and reports. 
• Implement corrective actions and improvements associated with logistical coordination or operations on behalf of the Department. 
• Establish a deep understanding of the priorities of the Department and the City, to develop strategies and innovative practices to achieve desired outcomes. 
• Track, analyze, and understand CCSF, state, and federal emergency procurement and reimbursement guidelines and requirements. Act as the Department’s representative on these requirements and coordinate with other relevant City departments, including Controller’s Office and Office of Contract Administration, to ensure compliance. 
• Design, develop, maintain, and update a database of resources Citywide for use during emergency planning, response, and recovery operations, including but not limited to lists of supplies, equipment, personnel, and facilities/land. 
• Develop agreements with vendors, City departments, and neighboring counties, including Memoranda of Understanding/Agreement, to support emergency logistics functions. 
• Support other divisions within the Department as necessary with contracts and procurement actions as required. 
• Other duties as assigned. 

Supplemental Information: 

• This position will be required to carry a work-issued cell phone. 
• This position is required to serve as a 24/7 on-call Manager On Call on a rotational basis; this position will require flexibility to perform various assignments both scheduled and unscheduled such as responding to an Emergency Operation Center, supporting special events and leading community outreach and may include working weekends, evenings, shifts, and holidays, as necessary. 
• This position will be required to obtain a Type III level Credential in at least two Incident Command System positions within two years of employment. Training time toward this achievement will be allowed as a portion of the workday. 

How to qualify

Minimum Qualifications  
These minimum qualifications establish the education, training, experience, special skills, and/or license(s) which are required for employment in the classification: 

• Possession of a baccalaureate degree or higher from an accredited college or university; AND 
• Three (3) years of professional experience in logistics or emergency management; AND 
• Possession of a valid Driver’s License. A valid California Driver’s License will be required at appointment.  

Substitution Note: Additional qualifying full-time work experience (2,000 hours equals one year) as described above may substitute up to two (2) years of the required education. One (1) year of work experience equals to 30 semester units or 45 quarter units. One-year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full time employment. 

Desirable Qualifications 
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. 

1. Two (2) years of experience supervising professionals 
2. Experience in inventory, supply chain, or product management 
3. Local, state or federal emergency response experience in an Incident Command Post, Department Operations Center or Emergency Operations Center 
4. ICS, SEMS, and/or NIMS certifications 
5. Ability to multi-task and meet deadlines 
6. Strong project or program management skills  

What else should I know?

SELECTION PROCEDURES: 
The selection process will include evaluation of applications in relation to minimum requirements.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.  Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates.  If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.  

Notes:  Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.  

Additional Information Regarding Employment with the City and County of San Francisco:  

• Information About the Hiring Process  
• Conviction History  
• Employee Benefits Overview  
• Equal Employment Opportunity  
• Disaster Service Worker  
• ADA Accommodation  
• Right to Work  
• Copies of Application Documents  
• Diversity Statement  

 HOW TO APPLY  
Submit your application through this job ad. Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.  

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst, Vanessa Auyong at Vanessa.Auyong@sfgov.org.  

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.