Career Opportunity

Poll Worker Recruitment Coordinator – San Francisco Department of Elections (1404 Clerk)

Recruitment: REF43474G

Published: July 31, 2024

Accepting applications until: August 22, 2024

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About:

Department Background

The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco, currently serving approximately 510,000 registered voters. The Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.

The Department strives to cultivate a workplace environment in which employees of all racial and ethnic backgrounds feel respected, valued, and supported in providing the fairest and most effective services possible to San Francisco residents. The Department is committed to maintaining an inclusive workplace and to providing the training and resources necessary for all employees to succeed in delivering equitable services to city residents.

The Department is committed to reaching job seekers from underrepresented communities. Applicants with such backgrounds are therefore strongly encouraged to apply.

Role description

Position Description

In preparation for the November 5, 2024 General Election, the Department is seeking applications for seasonal positions of Poll Worker Recruitment Coordinator.

Beginning a few months before each election, Poll Worker Recruitment Coordinators work to recruit, assign, and support paid volunteers who will serve as poll workers on Election Day. As part of this process, Coordinators assist with reviewing applications of prospective poll workers and enrolling both new and returning poll workers in training classes. Coordinators organize poll worker assignments with each coordinator typically being responsible for staffing polling places with 4-5 poll workers.

In addition to the range of duties assigned to the 1404 job code, https://careers.sf.gov/classifications/?classCode=1404&setId=COMMN, the persons in these positions will have the following essential duties and responsibilities:

• Maintaining regular communication with poll workers via mail, email and phone.
• Utilizing the Department’s Election Information Management System (EIMS) to process poll worker applications and enroll poll workers in training classes.
• Employing Excel spreadsheets to organize poll worker assignments, ensuring all Election Day sites are fully staffed.
• Processing mail: open, sort and distribute the incoming mail; stuff and seal envelopes; make daily pickup and delivery to ensure timely mailing and receipt of mail.
• Demonstrating substantial persuasive skills ensure volunteers are interested in serving.
• Driving to and assisting with offsite outreach and poll worker recruitment events.
• Assisting with poll worker trainings as needed.
• Assisting in the Election Center on Election Day.
• Assisting with post-election tasks as needed.

Position Schedule, Requirements, and Work Location

These are seasonal positions, with the start date contingent upon completion of the hiring process. The Department is looking to have the coordinators start between September 3, 2024 and September 23, 2024. The end date for these positions is approximately the second week of November 2024, with opportunity for assignment extension depending on the operational needs of the Department in the post-election cycle.

Work will primarily be on site at the Department of Elections Office at City Hall, San Francisco, CA. Travel within the city and field work will be required as needed. Work hours will vary in accordance with the demands of the election cycle and will range between 40 and 60 hours per week. Although most work is expected to be completed during normal workday hours, 8 a.m.-5 p.m., Monday through Friday, employees must be available to work overtime both during the week and on weekends as necessary. Overtime hours will be paid at 1.5 the hourly rate.

This is a temporary exempt as-needed position. Temporary exempt as-needed employees who have worked more than 1040 hours in any consecutive 12-month period, and whose normal work week at the time of inclusion in the system is not less than 20 hours are eligible for health coverage and retirement benefits. For more information on the City and County of San Francisco benefit policies, refer to the Employee Handbook available at https://sfdhr.org/sites/default/files/documents/Forms-Documents/Employee-Handbook.pdf

Position Salary: $30.0125 to $36.475 hourly

$62,426 to $75,868 annually

How to qualify

Minimum Qualifications:

One (1) year of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.

Substitution:  Completion of an approved City and County of San Francisco Clerical Administrative Training program, or completion of a clerical training program (240 hours), or 15 semester units (or equivalent quarter units) of coursework from an accredited college or university may substitute for up to 6 months of required experience.

Additional Requirement: These positions require a valid California driver’s license and a clean DMV record. Successful candidates will be required to show their valid CA driver’s license and provide a copy of their latest DMV record before an offer can be made.

Desired Qualifications:

The ideal candidate will:

• Have demonstrated ability to learn new subject matter in a short period of time
• Possess public speaking experience, outreach experience, or teaching experience
• Possess a high level of computer literacy, particularly proficiency with Excel, Outlook, and databases
• Be meticulously organized and able to maintain enthusiasm, patience, and a positive demeanor
• Have a strong team work ethic and can-do/will-do attitude, and solid interpersonal and conflict resolution skills
• Commit to a flexible schedule including some overtime and evening and weekend hours
• Possess a basic understanding of San Francisco geography and neighborhood location/demography
• Demonstrate a commitment to excellent public service and impartiality

To be considered for these positions, applications must be received by 5:00 p.m. August 22, 2024.

If you have any questions regarding this recruitment or application process, please contact the Elections Hiring Team at elections.careers@sfgov.org.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Carol Isen - Human Resources Director

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.