Career Opportunity

Poll Worker Program Coordinator - San Francisco Department of Elections (1403 Elections Clerk)

Recruitment: REF43498Q

Published: July 31, 2024

Accepting applications until: August 09, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Department Background

The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco, currently serving approximately 510,000 registered voters. The Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.

The Department strives to cultivate a workplace environment in which employees of all racial and ethnic backgrounds feel respected, valued, and supported in providing the fairest and most effective services possible to San Francisco residents. The Department is committed to maintaining an inclusive workplace and to providing the training and resources necessary for all employees to succeed in delivering equitable services to city residents.

The Department is committed to reaching job seekers from underrepresented communities. Applicants with such backgrounds are therefore strongly encouraged to apply.

Role description

Position Description

In preparation for the November 5, 2024 General Election, the Department is seeking applications for one seasonal position of Poll Worker Program Coordinator.

Beginning a few months before each election, the Poll Worker Program works to recruit, train, assign, and support paid volunteers who will serve as poll workers on Election Day. In addition to the range of duties assigned to the 1403 job code, https://careers.sf.gov/classifications/?classCode=1403&setId=COMMN, the person in this position will be involved in the recruitment, training, and assignment of poll workers and administration of the High School Student Poll Worker and Ambassador Programs designed to engage students and instill life-long civic participation among the city's future voters.

This position reports to the Poll Worker manager, is responsible for performing important clerical work involving extensive knowledge of the election process, and provides direction and may oversee the work of temporary clerical workers supporting the election process.

The ideal candidate will have a strong work ethic and a high level of integrity, interacting well with outside agencies and members of the public. This person will also be able to present information in a clear and engaging manner to a variety of audiences and to draft professional written correspondence. The ideal candidate will have election related/community outreach experience, be familiar with San Francisco neighborhoods, know how to use common computer programs such as the Microsoft Suite and Adobe Acrobat. With this skillset, they will:

• Assist in planning, organizing, and supervising the day-to-day operations, staffing and resources of the Poll Worker division;
• Prepare training materials and conduct training for temporary workers supporting the Poll Worker division;
• Assist in organizing recruitment and assignment of poll workers and high school student poll workers; 
• Strengthen the Department’s relationship with local high schools with the goal of recruiting high school student poll workers;
• Schedule, coordinate, and conduct poll worker recruitment events and presentations;
• Oversee all communication with poll workers and support temporary workers in responding to poll worker inquiries;
• Process poll worker stipends; 
• Provide general clerical support and assist with other tasks, as needed;
• Assist in the Election Center on Election Day; and
• Assist with post-election tasks as needed

Position Schedule, Requirements, and Work Location

This is a seasonal position with the start date contingent upon completion of the hiring process. The Department intends to fill this position as soon as possible. The end date for this position is approximately the second week of November 2024, with opportunity for assignment extension depending on the operational needs of the Department in the post-election cycle.

Work will primarily be on site at the Department of Elections Office at City Hall, San Francisco, CA. Travel within the city and field work will be required as needed. Work hours will vary in accordance with the demands of the election cycle and will range between 40 and 60 hours per week. Although most work is expected to be completed during normal workday hours, 8 a.m.-5 p.m., Monday through Friday, employees must be available to work overtime both during the week and on weekends as necessary. Overtime hours will be paid at 1.5 the hourly rate.

This is a temporary exempt as-needed position. Temporary exempt as-needed employees who have worked more than 1040 hours in any consecutive 12-month period, and whose normal work week at the time of inclusion in the system is not less than 20 hours are eligible for health coverage and retirement benefits. For more information on the City and County of San Francisco benefit policies, refer to the Employee Handbook available at https://sfdhr.org/sites/default/files/documents/Forms-Documents/Employee-Handbook.pdf

Position Salary: $33.2625 to $40.4250 Hourly

$69,186 to $84,084 annually

How to qualify

Minimum Qualifications

The person in this position must have two (2) years (equivalent of 4000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and documents, public contact and gathering information.

Substitution: Completion of a clerical training program (240 hours) or the equivalent of 15 units of coursework from an accredited college or university may substitute for up to 6 months of clerical experience.

Additional Requirement: This position requires a valid California driver’s license and a clean DMV record. Successful candidates will be required to show their valid CA driver’s license and provide a copy of their latest DMV record before an offer can be made.

To be considered for these positions, applications must be received by 5:00 p.m. August 9, 2024.

If you have any questions regarding this recruitment or application process, please contact the Elections Hiring Team at elections.careers@sfgov.org.

What else should I know?

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Carol Isen - Human Resources Director

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.