Career Opportunity

1823 - SENIOR ADMINISTRATIVE ANALYST REAL ESTATE DEVELOPMENT - DEPARTMENT OF Homelessness And Supportive Housing

Recruitment: RTF0148683-01134207

Published: September 04, 2024

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About:

Appointment Type: This is a Temporary Exempt (TEX), full-time position. This position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Department Head. Per the Charter, the position duration is up to 36 months.

Application Opening: September 4, 2024
Application Deadline: May close anytime but not before September 20, 2024
Compensation Range: $117,676 - $143,000
Recruitment ID: RTF0148683-01134207

Who We Are

Through the provision of coordinated, compassionate, and high‐quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one time. The Department provides assistance and support to homeless and at‐risk youth, adults, and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco. Services including outreach, homelessness prevention, emergency shelter, drop‐in centers, transitional housing, supportive housing, short‐term rental subsidies, and support services to help people exit homelessness. For more information about the department, please visit our website at https://hsh.sfgov.org.

What We Do

San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing (HSH), founded in 2016, is a national leader in the movement to end homelessness by developing a coordinated, equity‐driven, client‐focused system of compassionate services while piloting innovative models, and implementing best practice solutions with measurable results. HSH’s Homelessness Response System (HRS) oversees and implements a system of care that shelters, houses, and serves approximately 14,000 people daily. Major programs include: street outreach and service connection through the Homeless Outreach Team (SFHOT); 3,000‐bed shelter system for adults and families including shelters for members of the LGBTQ community; rapid rehousing rental subsidies for families, adults, older adults, and transitional aged youth; the Problem Solving and flexible financial assistance programs; and robust supportive housing programs with nearly 10,000 units which provide permanent housing and services to formerly homeless individuals and families.

Role description

What You’ll Be Doing

The Department of Homelessness and Supportive Housing (HSH) is recruiting for an 1823 Senior Administrative Analyst – Real Estate Analyst—to provide analysis and oversight of HSH’s diverse portfolio of housing, shelter, administrative, and service sites. Reporting to the Real Estate and Facilities Director, the Senior Administrative Analyst assists in the planning, analysis, and oversight of complex work involving significant accountability and decision‐making responsibility for real estate development, negotiation, planning and ongoing lease and asset management functions for HSH‐funded housing, shelters, administrative, and service sites, including City‐owned and City‐leased properties. The administrative analyst exercises sound judgment, works independently and takes initiative to implement the operational and strategic goals of HSH.

Essential duties include but are not limited to:

• Coordinate and plan real estate projects in partnership with HSH division managers for acquisition, construction and/or rehabilitation of shelter, housing, service sites, and administrative offices.
• Work collaboratively with the City’s Real Estate Division and City Attorney’s Office on real estate transactions and lease agreements.
• Work closely with the Department of Public Works on site selection, due diligence, pre‐development, design, construction, and close out ensuring project goals are achieved on schedule and on budget.
• Review and make recommendations on scopes of work, construction plans, specifications, contracts, and budgets for proposed projects.
• Meet with agencies, owners, architects and contractors to outline program requirements and procedures, resolve problems, and facilitate effective collaboration.
• Serve as the Department’s representative on construction projects, communicate expectations, and advocate/maintain the Department’s interests.  Ensure implementation of the Department’s program requirements and design standards.
• Develop and track project budgets including revenue and expenditures projections, cash flow analyses, value engineering and cost containment strategies, grant leveraging, and resolutions for budgetary problems.
• Monitor progress of construction and review project contracts and subcontracts for the disbursement of funds.
• Analyze, develop, and summarize projects requesting Capital Planning Committee funding or other capital funds. Support reporting on General Obligation bond-funded capital projects for shelter and housing.
• Oversee successful transition of construction projects to operational, facilities, and asset management teams.
• Provide regular reporting on the status of projects and potential challenges to HSH management, program staff, and project stakeholders.
• May include additional duties as assigned. Duties/assignments will vary per portfolio assignment.

How to qualify

Minimum Qualifications

1. Possession of a Bachelor's degree from an accredited college or university; AND
2. Three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Desirable Qualifications

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring:

• Experience in architecture, engineering, and/or construction management.
• Experience project managing real estate, capital improvement, or land use projects for a government agency.
• Experience providing technical assistance to non-profit organizations.
• Familiarity with facilities and programs that serve vulnerable populations.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

Verification
Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/node/765.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

Selection Procedures: The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Human Resources Analyst Information: If you have any questions regarding this recruitment or application process, please send your inquires to recruitment analyst at latasha.collins@sfgov.org

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.