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Career Opportunity

Principal Contract Administrative Analyst - SF Dept of Public Health TPV 1824

Recruitment: REF44484Y

Published: September 06, 2024

Contact:

Lilibelle I Thompson - lilibelle.thompson@sfdph.org
Mohammad Sarwary - mohammad.sarwary@sfdph.org
Jennifer Magnusson - jennifer.magnusson@sfdph.org
Tina Siu - Tina.Siu@sfdph.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

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Department: Public Health
Job class: 1824-Principal Administrative Analyst
Salary range: $138,268.00 - $168,090.00
Role type: Temporary Provisional Permanent Civil Service What does this mean?
Hours: Full-time
Exam type: Contact us for more information
Rule: Contact us for more information
List type: Contact us for more information
 

About:

The Department of Public Health prioritizes equitable and inclusive access to quality healthcare for its community and values the importance of diversity in its workforce. All employees at the Department of Public Health work to advance equity, inclusion, and diversity with a specific lens and focus on race, ethnicity, gender, sex, sexuality, disability, and immigration status. 

 

Temporary provisional (TPV) appointees must participat­­­e and be successful in a Civil Service Examination process for this classification and be selected through an open competitive process in order to be considered for a permanent appointment. Provisional appointments may not exceed three (3) years.

The Mission of the San Francisco Department of Public Health (SFDPH) is to protect and promote the health of all San Franciscans. SFDPH strives to achieve its mission through the work of multiple divisions - the San Francisco Health Network, Population Health, Behavioral Health Services, and Administration. The San Francisco Health Network is the City’s only complete system of care and has locations throughout the City, including Zuckerberg San Francisco General Hospital and Trauma Center, Laguna Honda Hospital and Rehabilitation Center, and over 15 primary care health centers.

Role description

Under general direction, the Principal Administrative Analyst is responsible for development of complex contracting systems and administration of complex contractual agreements.

Duties Include

  • Directs and/or conducts difficult and complex analyses for developing, processing and administering highly-complex contractual agreements with multiple funding sources;
  • Confers with senior management regarding preparation of cost estimates, specifications and terms for new and existing contractual agreements;
  • Directs and/or conducts competitive solicitation, review and selection processes, including receipt and review of bids, negotiation with potential contractors/vendors, and review/processing of approvals;
  • Directs and/or conducts negotiations with contractors with regard to additional contract terms, cost reimbursement and change order provisions;
  • Directs and/or conducts review and preparation of cost estimates and terms for proposed change orders and modifications;
  • Directs and/or reviews new and/or existing contract provisions, conducts site visits, and meets with engineers, inspectors and/or program managers;
  • Coordinates with staff from other departments and agencies, and provides technical assistance to staff and contractors on departmental contracting policies, procedures and requirements;
  • Develops procedures to review and implement local/state code requirements;
  • Directs and/or conducts difficult and complex analysis for monitoring and enforcement of contractual agreements to ensure compliance, including development of computerized systems to track contract status; prepares and/or directs preparation of contract status reports.
  • Other related duties, as assigned/required

How to qualify

⚠️ ①②③ Required Before Applying ⚠️

  • ① Two years' of verifiable full-time experience in at least one of the following areas of contract administration: contractor solicitation and selection; contract development and production; or contract maintenance which shall include contract budget review, and contract compliance.***
  • ② Possession of a baccalaureate degree* from an accredited college and/or university
  • ③ Five** years' of full-time experience performing professional-level analytical work, including analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
    One year of full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour workweek)

*Educational Substitution
Up to two years of the required degree may be substituted by additional verifiable work experience, as described above, on a year-for-year basis (1 year of experience = 30 semester/45 quarter units).

**Experience Substitution
One year of experience performing professional-level analytical work may be substituted by possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting, or other fields of study closely related to the essential functions of positions in the Class series.

***The minimum qualifications above reflect special conditions associated with this position. They may differ from the standard minimum qualifications associated with this classification.

Desirable Qualifications

  • Knowledge of principles and practices of government contracting, and working knowledge of the administrative application of contract law
  • Practical knowledge of public contract administration
  • Ability to promote and maintain effective working relationships with diverse groups, and develop procedures and recommendations to solve their problems
  • Ability to supervise staff for good performance and to coordinate multiple tasks/projects/contracts with competing priorities effectively

These desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Important Note: Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities.

What else should I know?

Selection Procedures
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire
As part of the employment application, candidates must complete the "Required Questionnaire" linked in this job ad, so that their experience in relation to the Minimum Qualifications for this position can be evaluated.

The selection procedure will include evaluation of the application packet in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates.

Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

How to Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit careers.sf.gov and begin the application process. 

Our e-mail communications may come from more than one department so please make sure your email is set to accept messages from all of us at this link. 

Applicants may be contacted by email about this recruitment therefore, it is their responsibility to contact the Analyst if they update their email address. 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

DPH Health Critical Requirements and Information: Please review the following policies regarding DPH employment requirements that safeguard yourself and others. 

Additional information regarding Employment with the City and County of San Francisco: 

If you have any questions regarding this recruitment or application process, please contact the analyst, Eliot.Watt@sfdph.org 628-271-6704.

We may use text messaging to communicate with you on the phone number provided in your application. The first message will ask you to opt in to text messaging.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.