Career Opportunity

Principal Administrative Analyst (1824) – Office of Civil Rights - SF Municipal Transportation Agency – (153021)

Recruitment: RTF0153020-01152629

Published: November 19, 2024

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About:

APPOINTMENT TYPE: Temporary Provisional - This is not a permanent civil service appointment. A provisional appointee from this recruitment must participate and be successful in a Civil Service examination for this classification and be selected through an open competitive process in order to be considered for permanent appointment. Provisional appointments may not exceed three (3) years. 

Application Opening: November 13, 2024

Application Deadline: November 27, 2024

Note: The job announcement has been amended to reflect the correct filing deadline. Applicants who have already submitted their application do NOT need to reapply.

Recruitment ID: TPV-1824-153021 / RTF0153020-01152629 

The SFMTA, a department of the City and County of San Francisco, oversees Muni (the historic Municipal Railway), parking and traffic, bicycling, walking and taxis. Over one million people get around San Francisco and rely on us to ensure safe and reliable travel.

Our Vision: Excellent transportation choices for San Francisco.

Our Mission: We connect San Francisco through a safe, equitable, and sustainable transportation system.

The San Francisco Municipal Transportation Agency (SFMT) Office of Civil Rights (OCR) brings together all the agency sections working to implement Civil Rights and Equity programs so they can collaborate with and support each other. Previously, these sections operated out of different divisions. The sections are Contract Compliance, Equal Employment Opportunity (EEO), Internal Investigations Unit (IIU), the Ombuds Office, the Office of Racial Equity and Belonging (OREB), and the Title VI Program and Regulatory Affairs.  Accessible Services section will remain within the Taxis, Access and Mobility Services (TAMS) division but will have a dotted line reporting relationship to the OCR.

The different OCR section are dedicated to eliminating barriers that inhibit individuals from attaining equal access to and participation in employment, and monitoring compliance with applicable employment laws to ensure fairness in the workplace.  Bringing them together under one division breaks down silos and facilitates collaboration and coordination.

Role description

Under general administrative direction, the Principal Administrative Analyst plans, organizes, supervises and conducts important, difficult, complex, and sensitive analytical work that has substantive impact on SFMTA operations.  The Principal Administrative Analyst in the OCR will engage in analysis and reporting initiatives, including extracting and processing data and information, reviewing data for accuracy, monitoring budgets, and keeping track of rules as well as other contractual agreements.

Essential functions of the class include:

1.  Directs, oversees and conducts difficult, sensitive, highly visible and complex analytical work that has significant impact on the functions and operations of the department; confers with senior management staff to discuss budget and human resources issues.

2.  Conducts research and analyzes data and information from multiple sources; evaluates complex administrative and financial data, systems and procedures; advises management in budget development and administration.

3.  Collects, processes and maintains data for financial reporting, projection and planning.

4.  Leads detailed and comprehensive studies and prepares formal reports, documenting findings and making policy recommendations based on data. Presents key findings/recommendations to senior management staff, including formal presentations to groups.

5.  Consults with senior management and subject matter experts to clarify needs, define goals and identify important issues, processes, patterns and trends.

6.  Recommends policies, procedures and work processes for new programs and participates in implementation of the new policies, procedures and work processes.

7.  Responds to informational requests, including those of a highly sensitive nature.

8.  Monitors and evaluates newly enacted and proposed legislation, regulations, and/or memoranda of understanding and their implications on the department; advises management; develops comprehensive user manuals to assist in program implementation

9.  May supervise staff, including clerical, technical, and professional staff.

10.  Performs other duties as assigned.

Please note that incumbents in this classification may be required to perform duties as listed in the class specification - 1824-Principal Administrative Analyst | City and County of San Francisco.

How to qualify

Minimum Qualifications: 

Education: Possession of a baccalaureate degree from an accredited college or university; AND

Experience: Five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution: Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Applicants must meet the minimum qualification requirements by the final filing date unless otherwise noted. One-year full-time experience is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time experience.

Desirable Qualifications:

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring:

• Two (2) years of verifiable supervisory experience.
• Ability to communicate and provide information to diverse stakeholders.
• Excellent interpersonal, written and verbal communication skills.
• Experience working with budgets in the public sector or governmental agency.
• Experience with recruitment related functions.
• Experience using PeopleSoft, Performance Management Systems or other similar systems.
• Experience with SQL or statistical analysis software.
• Proficiency in operating computers using Windows-based programs, including Word, Excel, PowerPoint and database software.
• Proactive and interested in continuous learning and development, with ability to multi-task and prioritize work.
• Ability to work both independently and as part of a team.

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

What else should I know?

Verification: 
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedure: 
The selection process will include evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation 
• Right to Work 
• Copies of Application Documents
• Diversity Statement
• SFMTA Employee Wellness Program

Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

How to Apply
Applications for City and County of San Francisco jobs are only accepted through an online process.

1. Visit Careers with Purpose | City and County of San Francisco (sf.gov)
2. Type "1824" in to the "Search by class or keyword" field.
3. Click the link to open the Job Announcement.
4. Select the “Apply Now” button and follow instructions on the screen.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up to date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding the exam process, please contact the exam analyst Madeleine Chanbanchong at Madeleine.Chanbanchong@sfmta.com. 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.