Career Opportunity
ASSISTANT PURCHASER - Multiple Departments Citywide (1950) - (COO310)
Recruitment: REF47624K
Published: December 11, 2024
Accepting applications until: December 13, 2024
Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More
Job class: 1950-Assistant Purchaser
Salary range: $79,274.00 - $96,408.00
Role type: Permanent Civil Service What does this mean?
Hours: Full-time
Exam type: Class Based Test
Rule: Rule of 10 What does this mean?
List type: Entrance
About:
THIS IS A CITYWIDE EXAMINATION
The City and County of San Francisco is looking to bring on board multiple Assistant Purchasers to perform professional duties in connection with the procurement of a variety of materials, supplies and equipment in accordance with the San Francisco Controller’s Office administrative codes. We are looking for candidates with a passion for public service.
San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.
In addition to establishing a career with purpose and opportunity for professional growth, the City offers excellent benefits that include: competitive salaries; medical, dental, and vision insurance; defined benefit retirement plan; deferred compensation plan; long-term disability insurance; life insurance; and a generous paid time off package.
Come explore first-hand the many opportunities that the City and County of San Francisco has to offer.
- Application Opening: December 9, 2024
- Application Deadline: December 13, 2024
- Compensation Range: $ $79,274 to $96,408
- Recruitment ID: REF47624K (C00310)
Role description
Under direct supervision, Assistant Purchasers are responsible for performing professional duties in connection with the procurement of a variety of materials, supplies and equipment in accordance with the San Francisco Controller’s Office administrative codes. Assistant Purchasers are typically assigned duties of a well-defined nature and with increased experience are gradually assigned projects with a greater scope of responsibility. Current City policy allows for hybrid work schedules. Staff must work on-site some days each week and may arrange to work remotely on other days.
ASSISTANT PURHASER POSITION AND JOB RESPONSIBILITIES
According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.
1. Receives, analyzes and edits requisitions for the purchase of materials, supplies and equipment.
2. Confers with department personnel concerning the availability, cost and use of commodities.
3. Analyzes quotations and determines the most suitable vendors.
4. Advises user departments and vendors regarding appropriate purchasing methods and procedures.
5. Investigates and resolves complaints related to receipt of goods and performance of services.
6. Maintains detailed purchasing records including commodity and service codes.
7. Assists senior staff on large purchasing projects.
8. Uses computerized systems to process purchase order, research vendors and produce reports as required.
Please note that staff in this classification may be required to perform the full range of duties as listed in the class specification.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of: Principles, methods and procedures used in the purchase of large quantities of materials and supplies for a centralized governmental agency.
Ability and Skill to: Establish and maintain effective working relationships with departmental personnel and vendors; analyze vendor proposals and recommend awards; prepare correspondence and maintain statistical records; read and understand commodity specifications and write clear and concise descriptions; sort and group requisitions; correlate descriptions of requested items with commodities/service codes and descriptions of items on contracts; communicate clearly, concisely and accurately in verbal and written form; work effectively and maintain good relations with a variety of employees, departments, suppliers, and government entities; use software systems.
How to qualify
These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.
Education: Possession of a baccalaureate degree from an accredited college or university
Experience:
Substitution: Professional purchasing experience with responsibilities such as: identifying vendors and ascertaining quotes, selecting a vendor based on a set of criteria, identifying and negotiating terms and conditions and procuring goods and services, may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). Thirty (30) semester units/forty-five (45) quarter units equal one (1) year.
Verification of Education and Experience
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for further information.
All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Resumes will not be accepted in lieu of a completed City and County of San Francisco application.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
SELECTION PROCEDURE
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:
Assistant Purchaser Written Exam (Weight: 100%)
Candidates self-certifying meeting the Minimum Qualifications will be invited to participate in the online Assistant Purchaser Written Exam. Candidates will be sent a web link via email that will allow them to take the online Assistant Purchaser Exam that is designed to measure knowledge, skills, and/or abilities in job-related areas which have been identified as critical for positions in the Assistant Purchaser classification.
This computer-administered test can be taken at home at a designated time and the location of one’s convenience. Candidates must have access to a computer and reliable internet connection to participate in this exam.
Score Banking: Scores attained on the Assistant Purchaser Written Exam will be 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, candidates need not take this test again. Rather, if another announcement you applied to and are deemed qualified for requires the Assistant Purchaser Written Exam and is held within one year of your Assistant Purchaser Written Exam date, your score will be automatically applied to that announcement. However, after one year, a candidate has the option to either (a) apply their test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the test and only in association with a candidate’s eligibility for another announcement to which the candidate has applied and is deemed qualified. If a candidate opts to re-test, the re-test score becomes the candidate’s official score since it is the most recent.
If a significant modification is made to this exam in the future, the application of “banked” scores may no longer be appropriate. In such a rare circumstance, candidates with “banked” scores would be required to re-take the exam sooner than the three-year period specified above should they apply to another job opportunity where the modified exam is used.
Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.
The duration of the eligible list resulting from this examination process will be 12 months, and may be extended with the approval of the Human Resources Director.
To find Departments which use this classification, please see: https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2022-23.pdf.
If you have any questions regarding this recruitment or the application process, please contact the analyst, Verilyn Byrd at Verilyn.Byrd@sfgov.org.
What else should I know?
Additional Information Regarding Employment with the City and County of San Francisco
- Information About The Hiring Process
- Conviction History
- Employee Benefits Overview
- Equal Employment Opportunity
- Disaster Service Worker
- ADA Accommodation
- Veterans Preference
- Seniority Credit in Promotional Exams
- Right to Work
- Copies of Application Documents
- Diversity Statement
Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the City's Career website at https://careers.sf.gov/.] The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at https://sf.gov/departments/civil-service-commission.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.