Career Opportunity

1222 Senior Payroll and Personnel Clerk - Department of Homelessness and Supportive Housing

Recruitment: RTF0153291-00205457

Published: December 19, 2024

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

Application Opening: December 6, 2024
Application Deadline: May close at anytime but not before December 20, 2024
Work Location: Hybrid with onsite and remote weekly schedule
Salary: $87,260 - $106,496

Appointment Type
Temporary-Exempt (TEX). This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 24 months.

Who We Are
Through the provision of coordinated, compassionate, and high‐quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one-time. The Department provides assistance and support to homeless and at‐risk youth, adults and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco. Services including outreach, homelessness prevention, emergency shelter, drop‐in centers, transitional housing, supportive housing, short‐term rental subsidies, and support services to help people exit homelessness. For more information on the department, please visit our https://hsh.sfgov.org.

What We Do
San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing (HSH), founded in 2016, is a national leader in the movement to end homelessness by developing a coordinated, equity-driven, client-focused system of compassionate services while piloting innovative models, and implementing best practice solutions with measurable results. HSH’s Homelessness Response System (HRS) oversees and implements a system of care that shelters, houses, and serves approximately 14,000 people daily. Major programs include: street outreach and service connection through the Homeless Outreach Team (SFHOT); 3,000-bed shelter system for adults and families including shelters for members of the LGBTQ community; rapid rehousing rental subsidies for families, adults, older adults, and transitional aged youth; the Problem Solving and flexible financial assistance programs; and robust supportive housing programs with nearly 10,000 units which provide permanent housing and services to formerly homeless individuals and families.

Role description

The Senior Payroll and Personnel Clerk in the Department of Homelessness & Supportive Housing  is an integral member of the Human Resources Team, overseeing both payroll and personnel transactions. The Senior Payroll and Personnel Clerk functions as a Human Resources Coordinator and is responsible for onboarding and off boarding all employees, and performing administrative human resources tasks, such as tracking probationary periods and leaves of absences. The Senior Payroll and Personnel Clerk is also responsible for calculating, reviewing, verifying and posting complex payroll, timekeeping and personnel information; inputting data regarding personnel, payroll and timekeeping into a manual or automated system; generating and reviewing a variety of automated reports, including sick leave usage reports on a routine basis, detecting and responding to due dates, errors, and discrepancies; meeting with employees to discuss wage supplementation for leaves of absences; and reading, analyzing and interpreting Memoranda of Understanding (MOU's) for represented employee organizations. This position leads the work of a 1220 Payroll and Personnel Clerk.

Other essential functions include:

1. Calculates, posts and may audit complex payroll and timekeeping information, utilizing basic mathematical techniques and data coding or data input to document and assure the accuracy of employee hours and/or leave credits.
2. Inputs payroll, timekeeping and personnel information data into automated system to maintain accurate and up-to-date record-keeping.
3. Analyzes and interprets computer output reports in order to respond to employees' payroll problems and discrepancies; generates, reviews and maintains a variety of automated reports such as promotions, increments and other related reports on a routine basis; responds to due dates for time-limited actions and notifies supervisor or follow-up activities, corrects record discrepancies. 
4. Responds to employee and departmental complaints/inquiries, in person, in writing or by telephone to resolve payroll/personnel transaction issues. 
5. Prepares forms, correspondence, inter-departmental memos, inputs documents, problem reports concerning payroll/personnel transactions, employment and credit references and verifications.
6. Prepares and records routine payroll/personnel transactions to employee records such as separation reports, leaves, and other related payroll/personnel documents; maintains records of pay rate changes.
7. Receives, bursts, distributes and files payroll/personnel related reports; maintains detailed files and recordkeeping systems to assure accurate and complete documentation of payroll/personnel transactions in original copy.
8. Performs related duties as required.

How to qualify

• Two (2) years of verifiable experience preparing, calculating and maintaining payroll and/or personnel records; OR
• One (1) year experience preparing, calculating and maintaining payroll and/or personnel records AND completion of 30 semester / 45 quarter units from an accredited college, university or business school with a minimum of 12 semester / 18 quarter units in  business administration.; OR
•  One (1) year experience preparing, calculating and maintaining payroll and/or personnel records AND Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association.

Desirable Qualifications:
The listed desirable qualifications may be considered at the end of the selection process when applicants are referred for hiring.

• One year of verifiable experience conducting onboarding and/or offboarding sessions.
• One year of verifiable experience providing consultation on wage supplementation options for parental leave.
• Experience processing payroll within the City and County of San Francisco.

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.  All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com

Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

What else should I know?

Selection Procedures

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at Candidate knowledge center

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Tuberculosis Screening: Prior to appointment, applicants may be required to take a tuberculosis (TB) screening test.

Terms of Announcement and Appeal Rights
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/.

Additional Information Regarding Employment with the City and County of San Francisco

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst Adam Romoslawski at adam.romoslawski@sfgov.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.