Career Opportunity

Exempt to Permanent – Junior Administrative Analyst (1820) – Citywide (E10151)

Recruitment: REF52526R

Published: May 29, 2025

Apply using SmartRecruiters, the City and County of San Francisco's application portal.

About:

THIS IS A CITYWIDE RECRUITMENT FOR CURRENT CITY EMPLOYEES ONLY

This is an Exempt to Permanent position in accordance with Class-Based Test (CBT) Civil Service Rules. This recruitment is restricted to current exempt employees of the City and County of San Francisco, San Francisco Unified School District, or San Francisco City College, working within the 1820 Junior Administrative Analyst classification.

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

• Application Opening: May 29, 2025
• Application Deadline: This job will close no sooner than June 13, 2025
• Compensation Range: $77,896 to $94,718
• Recruitment ID: ETP-1820-E10151

Role description

Junior Administrative Analyst assists with and performs professional level analytical work in a variety of functional areas, such as: development and administration of competitive bid processes and contractual agreements; grant administration and monitoring; budget development and administration; legislative analysis; development and evaluation of management/administrative policy; program evaluation and planning; quantitative and qualitative data analysis; or complex financial/fiscal analysis and reporting.

See below for examples of the range of duties by subject matter:

Junior Policy Analysts work in teams to analyze performance data to identify operational challenges and develop policy recommendations as well as assist preparation of materials for publication such as policy memos and hearing materials.

Key duties include assisting with analysis, building an understanding of department policy priorities and working with elected officials, and keeping track of relevant local, state, and federal legislation and regulations that may impact the department.

Junior Budget Analysts work in teams to develop budget proposals and financial models, track City revenues and expenditures, perform account reconciliation for budget period closing, and present analysis to stakeholders.

Key duties include reviewing and exporting large datasets into reports, compiling budget requests, preparing budget reports and calendars, responding to budget requests and providing customer-service and thought partnership to internal and external partners.

Junior Contracts Analysts work in teams to assist in the management of contract processes for their department throughout the full procurement process. They will collaborate and build relationships with other key departments overseeing contract monitoring and execution.

Key duties include supporting the facilitation of informal and formal bid processes, reviewing department compliance with new and existing contracts, assisting in the creation of important contract documents, and being a valuable thought partner on contracts to department leadership and City vendors.

Junior Data Analysts work in teams to support data and programmatic analysis using analytical programs. Using this information, analysts develop findings and actionable recommendations to inform programmatic and policy decisions.

Key duties include conducting data queries from variety of databases and disparate spreadsheets, then performing data analysis. Additional duties could be creating data visualizations and maps for statutory reports, as well as developing streamlined dashboards using PowerBI, Tableau, or other dashboarding technologies.

Junior Finance Analysts work in teams to assist with fiscal accounting, budget analysis and reporting, billing, revenue collection, and debt management.

Key duties include analyzing the overall financial condition of a department, interpreting City contracting guidance and informing recommendations, preparing financial statements and reports to various funding agencies throughout the fiscal year, calculating debt capacity and exploring financing alternates, and using City financial systems.

Junior Grants Analysts work in teams to assist in analytical work related to grants management and compliance.

Key duties include reviewing and analyzing internal and external budget requests, learning about grant policies and compliance standards of different grantors, assisting with application and reporting processes for grant opportunities with department program staff.

Please note that incumbents in this classification may be required to perform the full range of duties as listed in the class specification.

How to qualify

Applicants must meet the minimum qualifications requirement by the final filing date unless otherwise noted.

1. Current Category 16, 17, or 18 Exempt Employee in Class 1820 who has worked at least 2,080 hours in class 1820; AND
2. Education: Possession of a baccalaureate degree from an accredited college or university.

Substitution: May substitute up to 2 years of the required education with qualifying full-time, professional-level experience in budget analysis, financial analysis and reporting, legislative/policy analysis, data analysis, or contract/grant administration. One year (2,000 hours) of qualifying experience will be considered equivalent to 30 semester/45 quarter units

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

Special Requirements:

Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to a lower score.

SELECTION PROCEDURES:

1. Job Application - Applicants must fully complete the job application. Information from resumes does not substitute for the information on the job application or preliminary questionnaire.
2. Preliminary Questionnaire – Training and Experience Assessment (100% Weight) - During the application process, candidates will be prompted to complete a Preliminary Questionnaire as part of the online employment process. Please answer the Preliminary Questionnaire carefully and thoroughly.  It will serve as the Training and Experience Assessment for this recruitment and will be used to determine your eligibility for this recruitment as well as your score and rank on the eligible list. Qualified applicants will be ranked on the eligible list based on the length of their exempt City service (in Category 16, 17, and/or 18) in the 1820 Junior Administrative Analyst class, along with any additional qualifying points (e.g., veteran status), as outlined in Civil Service Commission (CSC) rules. All work history will be verified using official City records, which will serve as the final authority in determining qualifying service.

What else should I know?

Eligible List/Score Report:

A confidential eligible list of qualifying candidates will be created and used for certification purposes only. A score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this selection process is subject to change after adoption (e.g., because of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 6 months and may be extended with the approval of the Human Resources Director.

Certification Rule

The certification rule for this selection process will be Rule of the List.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/, click "Citywide Opportunities",  find "Exempt to Permanent – Junior Administrative Analyst (1820) – Citywide (E10151)" announcement,  and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Note: 

1. Please ensure the information on your application is accurate. It may not be possible to change after you’ve applied.
2. Your first and last name should match your legal ID for verification purposes. A preferred first name may be included in parentheses. Here is an example: Samuel (Sam) Jackson
3. Your email address should be consistent across all jobs applied to on our website.
4. Use a personal and not a shared email address. Doing so may prevent your application from submitting properly.

Important Email Contact Information: Applicants may be contacted by email about this recruitment and, therefore, it is your responsibility to ensure that your registered email address is accurate and kept up-to-date. Also, applicants must ensure that emails from CCSF is not blocked on your computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com). 

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://careers.sf.gov/.] The terms of this announcement may be appealed under Civil Service Rule 110.4.  Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement.  Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at https://sf.gov/departments/civil-service-commission.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Tamara Ranney, at tamara.ranney@sfgov.org. Please include the recruitment ID, ETP-1820-E10151, in the subject line.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.